Brokerage Coordinator Resume Samples
4.7
(113 votes) for
Brokerage Coordinator Resume Samples
The Guide To Resume Tailoring
Guide the recruiter to the conclusion that you are the best candidate for the brokerage coordinator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.
Craft your perfect resume by picking job responsibilities written by professional recruiters
Pick from the thousands of curated job responsibilities used by the leading companies
Tailor your resume & cover letter with wording that best fits for each job you apply
Resume Builder
Create a Resume in Minutes with Professional Resume Templates
CHOOSE THE BEST TEMPLATE
- Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS
- Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES
- Instantly download in PDF format or share a custom link.
BO
B O'Hara
Benny
O'Hara
33706 Leuschke Roads
Boston
MA
+1 (555) 619 8251
33706 Leuschke Roads
Boston
MA
Phone
p
+1 (555) 619 8251
Experience
Experience
Boston, MA
Brokerage Coordinator
Boston, MA
Schneider LLC
Boston, MA
Brokerage Coordinator
- Work with senior brokers to assist with business development activities, showings, tours, and surveys
- Manage and further develop relationships with client(s)
- Provide local account assistance for all of clients, including but not limited to showings, tours, surveys, market research and direct communication
- Implement planning and workload allocation, etc. for the project management group
- Manages contacts and distribution lists, including database management
- Manage the workflow and approval process
- Perform administrative assistance & backup
Detroit, MI
Brokerage Coordinator The Knakal Group
Detroit, MI
Collins-Buckridge
Detroit, MI
Brokerage Coordinator The Knakal Group
- Assist in the preparation of marketing materials/presentations (internal and external)
- Assists with compilation and creation of marketing materials (OM’s, setups, etc)
- Creates Invoices and Transaction Memos on listings
- Gathers data (feedback, offers, tours and web stats) and preps client reports
- Prepares content, recipient lists and schedules email blasts
- Compile email blast reports and contact recipients not reached
- Receives and logs Confidentiality Reports
present
Boston, MA
Senior Brokerage Coordinator
Boston, MA
Pagac Inc
present
Boston, MA
Senior Brokerage Coordinator
present
- Compiles information to be used in periodic landlord leasing activity reports
- Prepares market surveys
- Handles client contact, including database management
- Discusses vacancies/rates with clients, cooperating brokers, and prospective tenants (does not discuss deal points)
- Updates Pipeline/drafts RTDs for supervising C&W real estate professional review
- Fields marketing calls
- Coordinates property tours packages (does not conduct the tours)
Education
Education
Bachelor’s Degree
Bachelor’s Degree
The George Washington University
Bachelor’s Degree
Skills
Skills
- Proficiency with Microsoft Office (Outlook, Excel, PowerPoint and Word) and Adobe Creative Suite (InDesign, Photoshop and Illustrator)
- Ability to learn mapping, graphics and industry-specific software
- Ability to work within a fast-paced, dynamic environment
- Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly
- Strong time management skills and ability to work both independently and within a team environment
- Planning and Organizing
- Customer Service
- Learning on the fly
- Time Management
- Written/Oral Communications
15 Brokerage Coordinator resume templates
Read our complete resume writing guides
1
Senior Brokerage Coordinator Resume Examples & Samples
- Bachelor’s degree preferably in Business, Finance or Real Estate
- Intermediate proficiency in desktop publishing software
- Excellent attention to detail and analytical skills
- Coordinates marketing, research, and financial analysis efforts, as it relates to marketing packages; create marketing packages, using the NEXUS as appropriate
- Prepares market surveys
- Organizes transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, etc., to ensure that all parties have copies of required documents
- Discusses vacancies/rates with clients, cooperating brokers, and prospective tenants (does not discuss deal points)
- Fields marketing calls
2
Senior Brokerage Coordinator Resume Examples & Samples
- Design and preparation of various marketing packages and materials (e-flyers, brochures, offerings of memorandum, tour books, signs and presentations)
- Plan and execute various events broker events (space, rentals, catering, gifts, etc)
- Manage various vendor relationships (promotional items, signage, print collateral, etc)
- Prepares draft correspondence or other materials on the computer and various software & office applications
- General administrative support (confidential reports, correspondence, expense reports, and client database management) and other assigned tasks in support of broker activities
- Assist in planning and coordination basic travel arrangements
- Schedules and organizes basic calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities under regular direction
- Assist in preparing business expense reports and tracks status under regular direction
- Maintain filing system and/or files
- Compile and complete commission or fee booking documentation
- Performs additional assigned clerical and administrative projects as requested by manager(s)
- Assists the marketing department and brokers on creative brainstorming and new marketing campaigns
- Commercial real estate license must be obtained prior to start date
- Discusses vacancies/rates with clients, brokers and potential tenants
- Must remain in constant contact with clients
- Participates in property tours
- Daily travel required throughout Northern Virginia for client tours (valid driver’s license required)
3
Senior Brokerage Coordinator Resume Examples & Samples
- Coordinates marketing, research, and financial analysis efforts, as it relates to marketing packages; creates marketing packages
- Organizes transaction documents, including confidentiality agreements, leases, and contracts, listings, closing documents, etc., to ensure that all parties have copies of required documents
- Discusses vacancies, rental rates, sale prices, and other listing information with clients, cooperating brokers, and prospective tenants (does not discuss deal points)
- Shows team’s listings to prospective tenants/buyers and brokers when needed
- Coordinates property tours packages
- Facilitates targeted email and letter prospecting campaigns
- Creates and sends out closed transaction and other team announcements via email blasts
- Updates Pipeline/drafts RTDs for supervising team members review
- Bachelor’s degree preferred but not required, in Business, Finance or Real Estate
- 1-3 years real estate industry experience (can be any real estate sector)
- CA Real Estate license (Active) is required
4
Brokerage Coordinator The Knakal Group Resume Examples & Samples
- Coordinate and schedule tour requests
- Assist in the preparation of marketing materials/presentations (internal and external)
- Gathers data (feedback, offers, tours and web stats) and preps client reports
- Prepares content, recipient lists and schedules email blasts
- Compile email blast reports and contact recipients not reached
- Receives and logs Confidentiality Reports
- Assists with compilation and creation of marketing materials (OM’s, setups, etc)
- BOV and OM assemblage
- Special projects- specialized target call lists, comp reports, market data
- Must be highly proficient in Microsoft Office Suite and Adobe CS5 (specifically InDesign, Illustrator and Photoshop)
- Proficient in Adobe, Adobe Forms, ACT and Salesforce
5
Brokerage Coordinator Resume Examples & Samples
- 3 years administrative experience
- Basic knowledge of real estate preferred
- Basic proficiency in MS Office Suite
- Basic proficiency in desktop publishing software
- Basic organizational and multi-tasking skills
- Manages broker office: handles mail and incoming calls, coordinates broker calendars, organizes client/visitor meetings and assists in preparing brokers for meetings
- Prepares marketing materials including Offering Memorandums, Request for Proposals and Marketing Packages using desktop publishing software
- Manage outside vendors for printing and graphics when not produced in-house
- Keeps clients, broker team members and administrative staff up to date on status of deliverables, deadlines and upcoming meetings
- Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule
- Maintains and updates the branch database and branch library of Offering Memorandum and Proposals
- Produces and maintains Project Control Books, if applicable
- Produces and maintains tables of comparable sales by category, size and geographic location
- Works with Branch Public Relations vendor with regard to press releases
- Tracks all agreements and deals to provide Branch Commission Accountant with current information with regard to accounts payable and pending items on deals outstanding
- Orders and maintains current supply inventory (supplies, stationery, covers, etc.)
- Reviews calculations on RTDs for accuracy; ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission to Branch Commission Accountant
- Recommends improvements to current policies and procedures and training systems; shares ideas in staff meetings for best practices related to processes, organization, software tips/techniques, etc
- Performs all general administrative duties as needed
6
Senior Brokerage Coordinator Resume Examples & Samples
- Coordinates marketing, research, and financial analysis efforts, as it relates to marketing packages; create marketing packages
- Shows property when needed
- Bachelors degree preferably in Business, Finance or Real Estate
7
Senior Brokerage Coordinator Resume Examples & Samples
- Updates Salesforce and drafts RTDs for supervising C&W real estate professional’s review
- Responds to client requests for routine property information; refers inquiries for decision support to broker or other team member; keeps brokers informed of all client communications
- Qualifications and Required Skills
- Knowledge of InDesign and Salesforce a plus
8
Brokerage Coordinator Resume Examples & Samples
- Review commercial real estate transactions
- Generate and track invoices
- Coordinate and maintain Accounts Receivable ensuring timely collections
- Maintain database – ensuring ALL data (new and historical) is accurate
- Work directly with assigned brokers to collect and verify transaction details
- Ad hoc administrative functions that support the business and revenue generation within the team
- Assert discretion and professionalism when given access to confidential and/or private information
- 2+years of relevant work experience in a professional company environment preferred
- Must be Resourceful, Proactive, Problem Solver who is detail oriented
- Able to adapt to strong personalities and maintain a customer focused work ethic
- Proficiency with Microsoft Office Suite (strong Excel skills)
- Proficiency with Adobe
- Enjoys working in a fast-paced, dynamic environment
- Strong time management skills and ability to work both independently and with a team environment
- Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly
- Excel at multi-tasking and task prioritization when supporting multiple people
- Must have a positive attitude and willingness to learn
- Ability to stay calm under pressure and multiple deadlines, some of which come last minute
9
Brokerage Coordinator Resume Examples & Samples
- Bachelor’s degree or commensurate experience required
- Workplace experience, minimum of four years – real estate background is preferred
- Advanced Microsoft office product knowledge - Excel, Word, PowerPoint, Outlook
- Working knowledge of various graphic software programs such as InDesign, Photoshop or Illustrator
- Knowledge or experience with GIS and ESRI software a plus
10
Brokerage Coordinator Resume Examples & Samples
- Maintain a high level of professionalism and integrity as a team player and possess the ability to work for a team of four brokers including communication with external clients and vendors with minimal daily supervision
- Evaluate client building alternatives and lease options on a qualitative and quantitative analysis
- Manage client/prospect contact database, schedule follow-up meetings with clients and prospects, and administer marketing database
- Possess strong Microsoft Excel capabilities to evaluate client building alternatives and lease options on a qualitative and quantitative analysis
- Facilitate bi-annual client events managing the expectations of broker and fellow co-hosts while coordinating venue, vendors, timeline, invitations, etc
- Perform business support function activities for four brokers; intuitive calendar management, meeting planning on and off-site, travel and expense management and other general duties
- Create, design and present all marketing collateral using Adobe Suite programs; such as property brochures, email blasts, presentation placemats and banners, market overview books, binders, graphs and client reports
- Produce documents such as lease proposals, letters of intent, property surveys, general correspondence, perform leasing analysis using excel and similar programs, standard reports in accordance with corporate standards and guidelines
- Creation of modest marketing materials to include PowerPoint, introduction letters, case studies, company portfolios, and placemats
- Establish and maintain record keeping; tracking commissions, invoices and systems entries
- Conduct building tours for prospective tenants and coordinate follow up tours with brokers and prospects
- Serve as main point of contact between Leasing Team, Research, Marketing and Finance and coordinate each divisions’ responsibilities as they pertain to a specific task
- Be instrumental in assisting the team with the development and implementation of its strategic business/marketing plan
11
Brokerage Coordinator Resume Examples & Samples
- Prepare and distribute marketing materials / packages including maps, aerials, team marketing pieces, property brochures, property flyers, email blasts, tourbooks, presentations, marketing plans, submarket updates in conjunction with marketing / GIS department
- Assist in the production of client presentations and proposals, ranging from standard form pitches to larger, more intensive proposals
- Manage process of distribution, list updates and activity reporting
- Process and submit leasing deals and proposals
- Manage the workflow and approval process for leasing deals
- Produce lease status reports, as needed
- Assist and participate as needed for industry functions or client events
- Work with appropriate contact to maintain intranet/extranet sites for client and property purposes
- Work with Costar, Loopnet, as well as other databases to maintain accurate listing/brokerage information
- Support brokers in utilizing Outlook, CRM and other data entry and maintenance, for the purposes of direct marketing and client relationship development
- Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department
- Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
- Input and maintain landlord agency and tenant representation deals and accounting documentation in Dealio system
- Perform business support function activities for brokers; calendar management, meeting planning on and off-site, travel and expense management and other administrative duties that support the business and revenue generation within the sales team
- Produce documents such as lease proposals, letters of intent, property surveys, general correspondence, perform leasing analysis using Excel and similar programs, standard reports in accordance with corporate standards and guidelines
- Proficiency with Microsoft Office (Outlook, Excel, PowerPoint and Word) and Adobe Creative Suite (InDesign, Photoshop and Illustrator)
- Ability to learn mapping, graphics and industry-specific software
- Strong time management skills and ability to work both independently and within a team environment
12
Brokerage Coordinator Resume Examples & Samples
- Prepares and submits expense reports
- Creates Invoices and Transaction Memos on listings
- Formats marketing and presentation materials for external communication
- Posts properties to external website
- Bachelor’s degree or high school diploma and equivalent real estate experience
- Very strong presentation skills
- Basic knowledge of real estate
- Skilled in desktop publishing and graphics
- Strong organizational and multi-tasking skills; detail oriented
13
Brokerage Coordinator Resume Examples & Samples
- 5+ years in marketing and/or administrative support role, such as Assistant or Sr. Brokerage Assistant experience with a Real Estate firm
- Experience in fast paced environment Preferred
- Planning and Organizing
- Learning on the fly
- Written/Oral Communications
- Assert discretion and professionals in dealing with confidential and/or private information
- Work in fast-paced environment
14
Brokerage Coordinator Resume Examples & Samples
- Utilizes office applications to collect, track, and analyze property/market data; prepare basic summary reports, including basic financial reporting and graphical data summaries
- Provides administrative and coordinating support to office brokers and other staff, including preparation and distribution of marketing materials
- Collects, summarizes, and prepares reports of property and market information; works directly as needed with agents and landlords and other involved parties to collect and verify information
- Assists in the process and preparation of marketing proposals of offering memorandums, presentations and other materials
- Generates communications that are well conceived, responses that are appropriate, writing that is clear and concise, and content and tone that are consistent
- Provides marketing materials production, coordination and support to brokers
- Liaisons with owner/client representatives for collecting/distributing property and market information
- Consolidates and verifies information used in internal analyses and reports
- Collects and prepares property information from brokers, clients, or others into draft form for preparation of professional materials, including the collection or preparation of graphics, photos, and narrative descriptions
- Oversees and ensures high quality products with custom covers, tabs, and similar packaging elements for proposals, presentations, and offerings
- Works with office staff to layout, edit, and publish proposals, presentations, and offerings
- Ensures compliance with C&W’s National Marketing and clients’ standards regarding availability of information, consistency of finished products, correct use of company logos, colors, etc
- Schedules and coordinates property tours
- Prepare draft promotional brochures and announcement cards
- Coordinate listing agreement, ordering of sign(s), target mailing and monthly reporting
- Bachelors Degree, or equivalent experience required; Marketing and Communications disciplines preferred
- Minimum of one year experience in property marketing and use of office applications including desktop publishing and/or other marketing graphic design systems
- Expert levels in MS Word, Excel, PowerPoint, and the Internet
- InDesign skills a plus
- Proven ability to prepare draft communications materials, including both written, statistical, and graphic information
- Experience in commercial real estate marketing preferred
- Familiar with basic financial and operating property data and reports, including valuations, cash flows, leasing, tax and related areas
- Capable of meeting stringent deadlines
- Competency/knowledge in C&W office automation/technology applications preferred
15
Brokerage Coordinator Resume Examples & Samples
- Prepares draft correspondence and communications materials
- Proofreads material for content and accuracy
- Basic transaction management knowledge. Coordinates the preparation of daily/weekly reports, proposals, and other material, including securing required resources, vendors, and distributing materials with little supervision
- Will be responsible for handling basic marketing functions for team
- Uses telephone in performance of day-to-day responsibilities, answers phones for the team, receives visitors, schedules appointments and meetings, and provides and requests information as required
- Makes travel arrangements and reservations, meeting and luncheon arrangements and prepares agendas
- Operates office machinery which may include, but is not limited to, a PC, fax machine, photocopying machine and binding equipment
- May have small client interaction role on team, once up to speed on client details
- Associates degree or equivalent experience
- 2-5 years administrative experience
- Strong Microsoft Office Suite skills
- Knowledge of Adobe software products (Photoshop, Creative Suite, etc.)
16
Brokerage Coordinator Resume Examples & Samples
- Act as primary liaison between brokerage team & corporate finance
- Provide outstanding customer services to brokerage team, finance team(s) & external clients
- Oversee & maintain pipeline of assigned brokerage team for 100% accuracy
- Review & verify commercial real estate transactions – collect, organize & electronically file required documents
- Enter all transactions into company database for revenue recognition – ensuring all required fields are complete, accurate and compliant
- Generate & track invoices immediately, upon request
- Coordinate accounts receivable ensuring timely collections
- Maintain deal database – ensure ALL data (new and historical) is accurate
- Become a JLL expert across databases, technology resources, corporate policies & broker tools
- Ad hoc administrative functions that support the business and revenue generation
- 2-3 years of relevant work experience in a professional company environment preferred
- Proficiency with Microsoft Office Suite (strong-above average Excel skills)
- General knowledge of financial terms and principles. Ability to calculate complex figures with accuracy
17
Senior Brokerage Coordinator Resume Examples & Samples
- Responsible for working with the Market Leaders and Brokers to ensure an appropriate staffing level and functional skill mix to support Investment Sales team activities
- Provides technical training to support staff, ensures all staff have requisite competencies and licenses orcertificationes as required
- Manages other Brokerage Associates and Coordinators
- Allocates and coordinates assets among different projects
- Performs and manages all Brokerage Associate level skills and abilities
- 7+ years experience in brokerage support
- 1-3 years of project and process management experience
- 1 year of management experience
- Able to manage broker relationships
- Able to perform all Brokerage Associate level skills
18
Senior Brokerage Coordinator Resume Examples & Samples
- Provide senior administrative and office support to a department, service line or local brokerage services department or specialized team
- Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
- Coordinate and assist with collecting, aggregating, and preparing data
- Answer and screen incoming telephone calls
- Coordinate travel and administer activities
- Assist with development and implementation of policies and procedures impacting local office
- Work independently and together within a team on special non-recurring and ongoing projects
- Courteously greet visitors and other customers, determine their needs, and direct them to the appropriate person
- Work effectively with senior leadership
- Coach and mentor Administrative staff
- Code and submit office invoices to Accounting
19
Brokerage Coordinator Resume Examples & Samples
- Compile information and maintain marketing activity reports for broker team
- Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, marketing collateral, etc. (emails, maps, flyers, tour/pitch books)
- Update and maintain client database
- Review all materials that go out for your team to confirm no errors are made
20
Brokerage Coordinator Resume Examples & Samples
- Prepare and distribute marketing materials/packages. Knowledge of appropriate software is mandatory for this – e.g. Adobe Creative Cloud, PowerPoint, etc
- Active liaison with marketing department (ex: planning client events)
- Coordinate/manage mailings- partner with marketing department and/or external vendor as needed
- Create mass email campaigns via Eloqua, CRM, etc
- Process and submit proposals
- Manage the workflow and approval process
- Produce status reports, as needed
- Assist team with preparing and updating client-specific reports
- Contact internal and external resources for information
- Work with vendors to obtain comparison quotes and place orders
- It is expected that the assistant will have direct contact with some of the brokers representing prospects and will request updates from them
- Support the team in utilizing Outlook, CRM / Sales Lite and other, data entry and maintenance for the purposes of direct marketing and client relationship development
- Coordinate and attend meetings - record, type and distribute minutes as needed
- Create and maintain filing system and efficient information retrieval system
- Perform clerical duties to include photocopying, mailing and faxing documents
- Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
- Bachelor’s Degree or commensurate experience preferred
- Workplace experience, minimum of 2 years in administrative support role – a fast paced work environment preferred
- Advanced Microsoft office product knowledge –Excel, Word, PowerPoint, and Outlook
- Adobe Creative Cloud proficiency
- Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people
- Ability to take and execute design direction
- Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
- Interpersonal Savvy – relates well to all kinds of people, up, down and sideways, inside and outside the organization uses diplomacy and tact
- Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks. Self-Starter – able to start and complete projects independently
- Enable brokers to focus on revenue generating tasks by efficiently handling operations of team
- Attention to detail – is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended on to do each task accurately and completely
21
Brokerage Coordinator Resume Examples & Samples
- Compiles information to be used in monthly market reports / newsletters
- Prepares market rent surveys and sales comparable reports
- Organizes transaction documents, including confidentiality agreements, touring materials, contracts, closing documents, etc
- Shows property, fields marketing calls, coordinates property tours and packages
- Updates Pipeline/drafts RTDs for supervising C&W real estate professional review
- 1-3 years real estate industry experience preferred but not necessary
- Financial analysis and/or research experience preferred
- CA Real Estate license required within the first year
- Intermediate proficiency in MS Office Suite
- Advanced oral and written communication skills
- Advanced project management skills
22
Marketing / Brokerage Coordinator Resume Examples & Samples
- Workplace experience, minimum of 2 years in administrative support role – A marketing background is preferred
- Salesforce experience is a plus
- Adaptability: Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people
- Planning and Organizing: Establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
- Dealing with Ambiguity: Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
- Advanced Microsoft office product knowledge Excel, Word, PowerPoint, and Outlook
- Skilled in the Adobe Creative Suite
23
Brokerage Coordinator Resume Examples & Samples
- Create and edit marketing deliverables for prospective clients with a high level of attention to detail often in a short time frame
- Create marketing materials including tour books, client maps, fact sheets, placemats and client presentations
- Partner with Operations team member, brokers and marketing to create client pitches, presentations, overviews and other new business deliverables
- Provide support to broker’s real estate transactions through editing proposals and agreements, updating reports and creating excel matrixes
- Partner with Research to update market intel for the brokers and their clients
- Support broker’s requests for assistance with travel, IT issues, computer and cell phone needs
- Attend team sales meetings and other team driven events
- Provide support coverage for fellow Ops team members
- Workplace experience, minimum of 1-2 years – real estate background is preferred
24
Brokerage Coordinator Resume Examples & Samples
- Prepare and distribute marketing materials/packages. Knowledge of appropriate software is mandatory for this – e.g. InDesign, PowerPoint, etc
- Have direct contact with some of the brokers representing prospects and will request updates from them
- Create mass email campaigns via Exact Target, CRM, etc
- Track lender information and send e-mail blasts out
- Coordinator and attend meetings – record, type, and distribute minutes as needed
- Maintain commissions in Dealio
- Act as gatekeeper for brokers as it pertains to phone calls and emails
- Heavy calendaring, expense reporting and coordinating travel
- Assist with the onboarding of new employees
- Lease documentation coordination for portfolios
- Updating and maintaining client relationship management system, including SharePoint and One View
- Reviewing lease documents and writing lease summaries/abstracts
25
Brokerage Coordinator Resume Examples & Samples
- Creates marketing packages
- Shows properties
- Participates in property tours (but does not conduct tours)
- Performs various administrative tasks
26
Brokerage Coordinator Resume Examples & Samples
- Provide advanced administrative support as assigned
- Work independently and/or within a team on special non-recurring and ongoing projects
- Type and design general correspondences, memos, charts, tables, graphs, presentation packages (including graphics), and spreadsheets
- Proofread for content and accuracy of copy for spelling, grammar and layout, making appropriate changes
- Maintain confidential department records and office files in accordance with internal procedures
- Provide back-up coverage for Front Desk Administrator, when necessary
- Code and submit office invoices to accounting
27
Brokerage Coordinator Resume Examples & Samples
- Minimum four years of workplace experience
- Real estate background, preferred
- Working knowledge of various graphic software programs such as InDesign, Photoshop, or Illustrator
28
Brokerage Coordinator Resume Examples & Samples
- Provide outstanding customer service to brokerage team, finance team(s) & external clients
- 2+ years of relevant work experience in a professional company environment preferred
- Must be resourceful, proactive, problem solver who is detail oriented
29
Brokerage Coordinator Resume Examples & Samples
- Manage and further develop relationships with client(s)
- Ensure projects are completed on time by directing and communicating with clients, brokers, contractors, vendors and other stakeholders
- Develop and track critical dates and project deadlines, maintain and update transition checklists for various projects
- Ensure quality control on transaction, market and demographic information and prepare data for use in presentations and meetings
- Conduct market surveys for all clients, primarily using CoStar, local market knowledge and research team’s assistance
- Provide local account assistance for all of clients, including but not limited to showings, tours, surveys, market research and direct communication
- Create Broker Opinions of Value for all property types for review/approval of broker
- Implement planning and workload allocation, etc. for the project management group
- Improve upon current processes, tools and materials by demonstrating initiative and reflecting a sense of urgency in daily duties
- Perform administrative assistance & backup
30
Senior Brokerage Coordinator Resume Examples & Samples
- Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
- Create and edit presentations, tour books, and client deliverables for prospect/client meetings with Adobe InDesign and Microsoft Software
- Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating building tour books
- Manage all team mapping needs and coordinate with GIS team to provide custom client map deliverables
- Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
- Process deal file paperwork, gather and label required documents, obtain necessary approvals
- Manage, update and post transactions to financial software system
- Update and maintain broker professional profiles and other team marketing related material as needed
- Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment
- Prepare and track broker expenses and process expense reports in PeopleSoft
- Participate in regular administrative assistant and business unit meetings
- Perform general administrative duties such as answering phones, printing, binding, scheduling meetings, greeting clients, conference room set up and making travel arrangements to further support and leverage the sales process
- Duties assigned as the business needs require
- Bachelor’s Degree preferred, but not required or equivalent business experience
- Minimum 2 years of experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
- Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action
- High level of proficiency and working knowledge of Adobe Software such as InDesign and Photoshop
- Proficiency in Microsoft Word, Excel, Power Point, Outlook, Mapping, and database software
31
Brokerage Coordinator Resume Examples & Samples
- Organizes client/visitor meetings and assists in preparing brokers for meetings
- Generates, coordinates, maintains confidential reports, correspondence, presentations and other materials supporting the broker(s) activities with regular direction
- Manages contacts and distribution lists, including database management
- Maintains and updates the branch database and proposals
- Reviews Deal Management calculations for accuracy; ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission to Branch Commission Accountant
32
Brokerage Coordinator Resume Examples & Samples
- Perform business support function activities for three brokers; intuitive calendar management, meeting planning on and off-site, travel and expense management and other general duties
- Minimum two years of real estate support experience, inclusive of general marketing duties and client interaction
- Demonstrated capacity to multi-task in a fast-paced environment
- Must be an extension of the principal and handle situations proactively and intuitively
- Must be flexible and highly motivated with a willingness to take initiative
- Ensure that strong attention to detail is maintained at every level
- Strong interpersonal skills and strong ability to work collaboratively with teammates and clients
- Excellent letter/email writing ability including strong proofreading and editing capabilities
- Optimistic and outgoing personality
- Excellent follow through, must be a task master
- Polished and professional
- Work with integrity and confidentiality
- Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time
33
Brokerage Coordinator Resume Examples & Samples
- Assist team with gathering and maintaining current documentation for all projects, develop critical dates and deadlines for all assignments, maintain transition checklists, communicate deadlines with clients, vendors, and other stakeholders as needed
- Work with senior brokers to assist with business development activities, showings, tours, and surveys
- Enter, manage and maintain all real estate information in all databases as well as maintain up-to-date information on financing, cap rates, and other brokerage activity ensuring consistently accurate and current data
- Works closely with Research Department to compile research information for meetings, pitches and presentations including but not limited to market trends, demographic information, CoStar surveys, etc
- Responsible for creating and editing the content of marketing materials, presentation, proposals, proposal responses, flyers, floor plans, brochures, stacking plans, maps, case studies, qualifications booklets, email blasts, invitations, announcements, presentation boards, aerials, etc. utilizing corporate standard templates
- Prepare and proofread all correspondence, memos, proposals, agreements, charts, tables, graphs, etc., for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity of final copy
- Manage executive calendars/schedules; schedule and organize complex activities such as meetings and travel as well as manage events as needed
34
Brokerage Coordinator Resume Examples & Samples
- Experience in fast paced environment, preferred
- Knowledge of appropriate software (e.g. InDesign, PowerPoint)
- Learning-on-the-fly
- Discretion and professionalism when dealing with confidential and/or private information
35
Brokerage Coordinator Resume Examples & Samples
- Serve as the point of contact for all office management needs of the team and visitors (i.e. ordering supplies, maintaining the office in work-ready state, greeting visitors, answering phones, preparing and distributing mail and packages, etc.)
- Perform final reviews of all externally-focused deliverables for the team ensuring best in class work with no errors or omissions
- Leverage templates to create proposals, ranging from standard form pitches to larger, more intensive proposals on behalf of external clients
- Implement marketing and design elements in different formats and mediums for internal and external presentations
- 3-5 years of experience in a professional company environment required. Commercial real estate experience ideal
- Advanced proficiency with Microsoft Excel, PowerPoint and Word software
- Strong time management skills and ability to work independently and within a team environment
- Ability to learn new mapping, graphics or industry specific software
- Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly and accurately
- Self-starter with aptitude to successfully balance multiple priorities
36
Brokerage Coordinator Resume Examples & Samples
- Provides support to the leasing/brokerage disciplines of the Retail team. Helps to develop and refine processes to meet the team’s goals and to increase productivity. Key Responsibilities: Retail team
- Organize and participate in periodic client team meetings and/or calls
- Provide client deliverables including correspondence, documents, presentations, proposals, maps and resources
- Research and data assemblage
- Event planning and other special projects
- Firm and broker calendar maintenance
- Travel coordination for team members
- Assist with new business initiatives and proposals
- Vendor interface and relations
- Assist in the onboarding of brokers as well as some property transition and disposition tasks
- Office systems, equipment and procedures
- Create and maintain intranet sites (SharePoint) for client and property purposes Brokerage
- Initiate annual leasing assumptions and coordinate quarterly forecasts with property teams
- Coordinate Leasing Status Reports and Minutes on assigned properties as required by clients Manage transactions and sales through DealTrak and Dealio
- Host regularly scheduled conference calls to review activity with brokers
- Audit and review documentation on commission terms as well as invoice and bill commissions
- Prepare executive summaries, transaction, commission, financial variance and other reports as required
- Coordinate site selection detail and prepare tour books and other marketing materials for retail clients
- Manage deals throughout the approval process from LOI to execution and billing Review and process lease requisitions including necessary background and credit checks (as needed), NPV analysis and other client specific requests
- Assist in supporting brokers in expense management and processing
- Support the market team in the preparation of merchandising plans , market information, sales analysis, tenant matrices and other analytical information
- Assist in the preparation and maintenance of marketing-for-leasing materials and presentations Competencies
- Workplace experience, minimum of two years – real estate background is preferred
- Advanced Microsoft office product knowledge Excel, Word, PowerPoint, Outlook
- Working knowledge of various graphic software programs such as Photoshop or Illustrator
- Team work – works enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through actions; facilitates and provides support to other departments and team members as necessary
- Planning and Organization – creates, implements and utilizes efficient systems and methods to maintain a highly-organized and neat workspace and office; establishes and maintains records management systems that are easily understood and utilized, compliant with all rules, laws and regulations
- Client Focus – provides best in class service to employees, clients and vendors; dedicated to meeting the expectations and requirements of the external and internal clients, acts with customer in mind, establishes and maintains effective relationships, and gains trust and respect
- Time Management – proven ability to consistently manage multiple projects with accuracy and attentiveness to deadlines; keen ability to work autonomously or as a member of a team
- Written/Oral communication – embodies forward-looking initiative to prepare, distribute and clarify meaningful, complete and ongoing communication with team members, clients, contractors and vendors; excellent written communication skills and compelling and professional communicator
37
Brokerage Coordinator Resume Examples & Samples
- Marketing and design implementation in different formats and mediums for internal and external presentations
- Ensure that all marketing materials present the Jones Lang LaSalle brand consistently and follow corporate graphic standards
- Management of existing projects and clients and research/evaluation of new opportunities
- Assist in the production of proposals, ranging from standard form pitches to larger, more intensive proposals on behalf of external clients
- Research projects as assigned, completing market surveys, including gathering building information, maps, pictures and CoStar data
- Provide the sales team with dynamic multifaceted support that adds value and development in identified client pursuits
- Ad hoc administrative functions that support the business and revenue generation within the sales team
- 1+ years of experience in a professional company environment with a preference for candidates supporting sales teams
- The ideal candidate is someone with a desire to grow within a great company
- Proficiency with Microsoft Excel, PowerPoint and Word software suite
- Proficiency with InDesign and Adobe Creative Suite
38
Brokerage Coordinator Resume Examples & Samples
- Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents
- Create and maintain detailed real estate documents requiring high levels of accuracy including, market surveys, tours, proposals, etc
- Serve as an information resource by conducting research, assembling data, and performing special projects
- Maintain and update client/prospect databases
- Process and check expense reports
- Invoice transactions, keep accurate work in progress/commission reports for brokers
- Provide informational assistance by directing telephone traffic and greeting clients
- Participate in regular support staff meetings and division meetings
- Provide cross-functional backup to support staff as needed
- Schedule appointments and coordinate travel arrangements
- Four (4) year degree or equivalent business experience
- Minimum 3-5 years administrative experience in commercial real estate, inclusive of general marketing duties and client interaction
- AIR experience is a plus
- Advanced working knowledge of Microsoft Suite, InDesign and Internet programs
- Strong organizational, creativity, interpersonal and communication skills
- Strong ability to multi-task with multiple projects and deadlines in a fast paced work environment
- Must be flexible and highly motivated with a willingness to take initiative and work independently
- Excellent follow through, must be a task master and have a thorough attention to detail
- Adaptability and proficiency in learning new software/in-house platforms
39
Brokerage Coordinator Resume Examples & Samples
- 5+ years in marketing and/or administrative support role
- Assert discretion and professionalism in dealing with confidential and/or private information
- Knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator)
40
Brokerage Coordinator Resume Examples & Samples
- Manage database
- Support content creation process with regards to timeline and production cycle
- Coordinate with other departments based on the needs of the fee-earner
- Support timeliness of deliverables
- Provide sales and deal support
- Pitch and Proposal Coordination
- Coordinate with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal as needed
- Attend strategy session with fee-earner and other departments as needed
- Coordinate with Marketing on behalf of fee-earner and deliver necessary information for creation of content (graphic design, mapping, etc.)
- Schedule meetings with fee-earner and other departments for review and feedback
- Schedule meetings with prospect and arrange any other accommodations that may be required, such as catering, transportation, and space reservations
- Coordinate with Senior Project Coordinator and/or Marketing on the production of pitch/proposal when outside vendor is required for printing
- Perform basic data gathering, such as property searches and site selections, on behalf of fee-earner as appropriate
- Populate template market documents, such as tour books, property flyers, and brochures
- Schedule follow up meetings as necessary to review content
- Other Service Delivery
- Compile information to be used in periodic landlord leasing activity reports
- Handle client contact lists, including database management
- Execute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meeting with Prospect, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)
- Develop and mail general flyers or collateral on behalf of fee-earner
- Track and monitor the day-to-day transaction work and workload of team members
- Coordinate with account leadership to ensure tracking and reporting of client(s) deliverables
- Provide suggestions and best practices for process and technical improvements relating to the transaction process
- Maintain CRM
- Update CRM system on behalf of fee-earner
- Research potential conflict of new pursuits
- Coordinate with fee-earner on the timely delivery of necessary information for CRM maintenance
- Enter new leads and opportunities into the CRM system and update accordingly
- Provide Deal numbers as needed for the proper recording of pursuit and deal related expenses
- Review CRM with fee-earner to ensure the accuracy of the information
- Coordinate Events and Conferences
- Notify fee-earner of internal and external events and conferences
- Register fee-earner for desired events
- Coordinate travel and other logistics for fee-earner as necessary
- Deal Documentation and Revenue Accounting
- Follow up with all parties on the execution of deal related documents as required
- Prepare deal related documents and provide to fee-earner for review, approval, and delivery
- Coordinate with Legal for review and approval when template documents are insufficient
- Create deal sheet and provide to fee-earner and Director of Operations for review and approval
- Package Deal Sheet with deal documentation and submit to Revenue Accountant for processing
- Close Deal in CRM as required
- Maintain Databases
- Support population of Internal Listing Database on behalf of fee-earner
41
Brokerage Coordinator Resume Examples & Samples
- Maintains intranet/extranet sites for client and property purposes (Xceligent, LoopNet, CoStar, Client First, LOIS, VTS)
- Maintain and keep current deal production system (Dealio) for brokers and accounting staff
- Assist with market surveys, broker’s opinion of value (BOV), market comparable, tour books and assist with research reports as needed
- Work with external sign vendors to place, take down and store signs for listings
- Utilize Excel to create financial reports (VLOOKUP, Pivot Tables, and other formulas)
- Manage dispersion of marketing content via extranet sites
- Manage and prepare distribution lists and updates through CRM program
- Contact internal and external resources for information. The coordinator will have direct contact with brokers and will request information from them
- Active liaison with marketing department. Update marketing materials/packages. Knowledge of appropriate software is mandatory for this – e.g. PowerPoint, Adobe, etc
- Support the team in utilizing Outlook, CRM / Client First and other data entry and maintenance for the purposes of direct marketing and client relationship development
- Prepare and execute expense reports on a regular and timely basis
- Submit check requests for the team to Corporate Accounts Payable department
- Attend regular team meetings
- Create and maintain filing system (online and hardcopy) and efficient information retrieval system
- Perform clerical duties to include photocopying, scanning, mailing and faxing, and binding documents
- Produce timely and accurate Microsoft Office documents (listing agreements, listing extensions, purchase and sales agreements, etc.)
- Assist other teams, disciplines or business units, when required
- Prompt and consistent attendance as required by the job
- Help answer phone calls to the main office line and disperse mail
- Inventory, stock and order office supplies as needed
- Minimum of 2 years in administrative support role preferred
- Advanced Microsoft office product knowledge – Excel, Word, PowerPoint, and Outlook
- Adobe proficiency
- Ability to multi-task, plan organize and work in a fast-paced environment
- Customer Focused – meet customer expectations
- Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks
