Radiology Scheduler Job Description

Radiology Scheduler Job Description

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Radiology scheduler provides medical physics services for MRI, CT, Nuclear Medicine, PET, Ultrasound, Mammography, and all imaging modality accreditation programs.

Radiology Scheduler Duties & Responsibilities

To write an effective radiology scheduler job description, begin by listing detailed duties, responsibilities and expectations. We have included radiology scheduler job description templates that you can modify and use.

Sample responsibilities for this position include:

Updates patient information as necessary
Make outbound calls to referring physicians, patients and payers
Assists patients, physicians and payer with their scheduling needs
Communicate with the Physicians, medical offices, patients and family insurance companies
Schedules patients for department services or studies based on physician referral
Answers, screens and directs telephone calls
Performs related general office/clerical support duties
Answers telephones, screens and transfers calls or takes messages as appropriate to facilitate effective communications
Monitors patient schedules, work flow, and activities of all modalities to assure smooth and coordinated patient flow
Monitors and maintains an adequate inventory of office supplies and materials, any written guides or patient information, to ensure smooth operations in the reception work area and non-interruption of patient services

Radiology Scheduler Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Radiology Scheduler

List any licenses or certifications required by the position: BLS, ARRT

Education for Radiology Scheduler

Typically a job would require a certain level of education.

Employers hiring for the radiology scheduler job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Associates, Medical, Education, Computer, Medical Terminology, Communication, Radiology, Computers, Healthcare, Nursing

Skills for Radiology Scheduler

Desired skills for radiology scheduler include:

Medical terminology
Radiology exams
MRI
Medical necessity requirements
Terminology of diagnostic testing and procedures
CT and arthrograms as well
Booking and scheduling patients
Excel and Word
Insurance and pre-certification requirements
Medical terminology and anatomy

Desired experience for radiology scheduler includes:

Ability to initiate referral forms in conjunction with the business office
Experience in a high volume call center setting preferred
One (1) year of college level courses preferred
Professional Medical Office Program Certificate preferred
Minimum of one (1) year customer service and/or scheduling experience
Two (2) years previous experience in the medical field and basic knowledge of medical insurance is preferred

Radiology Scheduler Examples

1

Radiology Scheduler Job Description

Job Description Example
Our innovative and growing company is hiring for a radiology scheduler. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for radiology scheduler
  • Obtain patient demographic and financial information regarding procedures
  • Responsible for obtaining necessary authorizations prior to procedures
  • Prepare daily list of procedure schedules and distribute appropriately
  • Monitor work flow and ensure proper scheduling coverage at all times in hospital
  • Assist with training of new staff regarding departmental procedures including Imagecast and Cerner EWS
  • Provide statistical information as needed
  • Be accountable for scheduling various types of patient appointments from simple office visits to very complex surgical and medical procedures
  • Schedule all outpatient procedures and in-patient procedures for pediatric anesthesia according to patient needs and specified scheduling parameters
  • Reschedule and cancel appointments as requested
  • Maintain the necessary daily backup records in the form of a neat, accurate, and legible logbook, by printing the schedules when necessary, and by making individual prints of schedules that may require further analysis or follow-up in the future
Qualifications for radiology scheduler
  • Well developed phone and customer service skills are important for this position
  • Good spelling and grammar skills are essential for this position
  • Must be able to travel in and out of Stanislaus County and must posses valid California Driver's License and upon request proof of liability insurance
  • Required - 6 Months previous related experience required
  • Previous experience in the medical field strongly preferred
  • One year of related work experience, OR any combination of experience and education that would demonstrate the capability to perform the required knowledge, skills and abilities position
2

Radiology Scheduler Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of radiology scheduler. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for radiology scheduler
  • Follow downtime procedures by maintaining downtime materials, including monthly OASIS printouts by modality and logbooks
  • Control work flow related to demand and handle urgent/emergent requests
  • Schedules routine and complex surgical and imaging procedures
  • Obtains pertinent clinical data, such as reason for exam, previous related studies, patient preps, and safety questions along with scripts from physician’s office
  • Accurate transcription and interpretation of physician, physician’s office staff instructions and/or request for Invasive procedures
  • Monitors receipt of consults for inpatients and coordinates appointment with Radiology consult nurse, Radiologist, Attending Physician, floor nurse, and other ancillary areas as needed
  • Notifies Admitting, Bed Control, and Surgical Procedure Unit of pending appointments to ensure bed availability for patient
  • Obtains diagnosis/ICD-9 Code (s) and medical necessity compliance for insurance requirements
  • Answers telephone calls promptly with a pleasant tone of voice
  • Provides adequate care of equipment and inventory of necessary supplies on a daily basis, Participates in record keeping and counting of supplies
Qualifications for radiology scheduler
  • Ability to work effectively with providers, patients, support staff and other personnel to coordinate radiology schedules, which requires a high degree of accuracy and attention to detail
  • Minimum of one year secretarial and/or scheduling experience
  • Minimum of one year working with computer systems preferably on a medical based system
  • Successful completion of Memorial Hospitals Association's (MHA) orientation program, including demonstrated competence in computer order entry application
  • Completion of unit specific orientation and competencies
  • The ability to accurately type a minimum of 25 WPM
3

Radiology Scheduler Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of radiology scheduler. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for radiology scheduler
  • Requests old films and medical records in preparation for patient arrival
  • Talk to hospitals to schedule testing and will have to do a lot of follow up with the insurance to make sure this can occur
  • Schedule MRIs, CTs, ultrasounds, PET scans)
  • Answer calls from patients and referrals
  • Follow up to confirm appointment time
  • Explain insurance and other requirements necessary for check in upon arrival
  • This person will be on the phones all day in the back office - not face-to-face with patients
  • 2+ years of experience with radiology scheduling and prior authorization experience
  • Proficient in EMR software
  • Responsible for scheduling patients for examination in a professional, knowledgeable and courteous manner that meets the patient’s and complies with Kingwood Medical Center’s operational guidelines
Qualifications for radiology scheduler
  • At least 1 year of experience in a hospital or medical office setting
  • Three (3) years of related scheduling experience in a large, complex hospital setting, with demonstrated experience in a lead and/or trainer capacity
  • Two (2) or more years related experience that includes patient registration, insurance processing or appointment scheduling
  • Proficient in computer functions, data entry and windows platform required
  • Experience with an organization that required customer interaction and/or opportunity to perform customer service duties
  • AA in Healthcare
4

Radiology Scheduler Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of radiology scheduler. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for radiology scheduler
  • Incumbent is responsible for gathering and disseminating the correct patient information excellent service to patients
  • Communicates as required to ensure scheduling process runs smoothly
  • Performs insurance verification and/or pre-authorizations as necessary
  • Provides clerical support to the department as necessary
  • Schedule all outpatient procedures according to patient needs and specified scheduling parameters
  • Answer the telephone using correct telephone techniques and procedures in an efficient manner and handle each inquiry in a competent and courteous way
  • Confirms all appointments starting 48 hours before the procedure and follows up with patients who have not been confirmed 24 hours before their procedure
  • Registers new patients in RMS and informs them that they will receive a call from Registration prior to their procedure
  • Register outside MD’s who are not in the system by finding their NPI numbers, address and phone numbers either from the patient or by calling the doctor’s office
  • Maintain the necessary add-on spreadsheet
Qualifications for radiology scheduler
  • Effective verbal, written, interpersonal and problem solving skills
  • One-year (1) experience in scheduling radiographic procedures
  • One year Hospital Patient Access Registrar experience in Main or ER or one year experience in medical field/radiological scheduling that included Registration and/or insurance verification
  • Detailed oriented and excellent interpersonal and communication skills
  • Knowledge of proper body mechanics and safety measures are required
  • Ability to follow instructions and maintain patient confidentiality at all times
5

Radiology Scheduler Job Description

Job Description Example
Our innovative and growing company is hiring for a radiology scheduler. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for radiology scheduler
  • Follow downtime procedures by maintaining downtime materials
  • Completes special projects as assigned by the manager or supervisor
  • Scheduling patients for outpatient Radiology, Cardiology and hospital procedures
  • Collecting and verifying demographic, insurance and relevant clinical information
  • Verifying accuracy of order and scanning into medical record
  • Calling patients to complete appointment scheduling
  • Works worth Pre-Access Center teams in developing and executing initiatives to improve customer service
  • Meets and exceeds department and personnel performance
  • Demonstrate and promote high standards for quality and productivity
  • Kansas Licensed Practical Nurse (LPN) OR
Qualifications for radiology scheduler
  • LVN or Technician licensure preferred
  • Meditech knowledge a must
  • Must possesses the skills, knowledge, and abilities essential to the successful performance of the duties assigned to this position
  • Recent demonstrated experience in a similar role and setting
  • Experience working in a large healthcare setting
  • 1 year experience working in a radiology department

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