Purchasing Associate Job Description
Purchasing associate
provides leadership, development, and direction for the University’s Purchasing Office, and its associated purchasing programs, policies and procedures.
Purchasing Associate Duties & Responsibilities
To write an effective purchasing associate job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Demonstrates in-depth knowledge of the purchasing process (e.g., corporate purchasing policies and procedures, Accounting basics, preferred suppliers, sourcing strategies)
Demonstrates knowledge of the purchasing process (e.g., Purchasing policies and procedures, SAP, supplier management)
Compiling and submitting monthly accruals to accounting for the IT department
Other activities needed day to day inside the purchasing scope of work
Provide support and expertise for purchasing and contract administration for the Australian and new Zealand offices
Supports sourcing, contracting and purchasing the major and/or critical items used by PPD’s
Provides customer service to branches and internal departments -- resolves routine questions and problems
Responsible for the analysis of inventory levels
Manages various consigned materials programs and be the Business Unit point of contact between the service centers and the consignee
Develops and maintains various measures and metrics to monitor inventory levels and identify trends
Purchasing Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchasing Associate
List any licenses or certifications required by the position: CPM, CPIM, APICS, CSCP, C.P.M, ISO9001, CPSM, A.P.P
Education for Purchasing Associate
Typically a job would require a certain level of education.
Employers hiring for the purchasing associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Technical, Associates, Education, Business/Administration, Finance, Technology, Engineering, Supply Chain Management, Supervision
Skills for Purchasing Associate
Desired skills for purchasing associate include:
Purchasing
Accounting
General computer applications
Software and hardware products
Basic business fundamentals
Comparison buying
Contract coverage
Microsoft Office Suite
SAP desirable
AHS policies and procedures
Desired experience for purchasing associate includes:
Responsible to coordinate movement of inventory within the service center network as needed and appropriate
Assists with implementation, improvement and maintenance of the inventory module of the business system
Responsible for the development and implementation of new inventory stocking methods
Maintain all system supply chain setups
Place material orders
Monitor order status and follow up on past due orders
Purchasing Associate Examples
1
Purchasing Associate Job Description
Job Description Example
Our growing company is looking to fill the role of purchasing associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchasing associate
- Plan, organize, direct, control and evaluate the purchasing activities of an establishment
- Support the set up of the Purchasing Organization by helping to formalize processes, templates and policies
- Support the Purchasing Intelligence project by gathering and analysing relevant market information on a certain spend category
- Define and lead improvement projects within the Purchasing Organization and set up sourcing projects for indirect purchases
- Support PCBA Engineering with NPI component sourcing Tooling
- Run monthly reports/queries for receipt accrual process
- Fields paper inquiries from Production
- Submit Purchase Orders to suppliers for services of a technical and specialized nature
- On-boarding new FTE hires and consultants in IT team
- Vendor & vendor consultant coordination
Qualifications for purchasing associate
- BA/BS degree in science or business
- Bachelor’s degree in Electrical Engineering, Mechanical Engineering, Chemical or Material Engineering
- Automotive or electronics background preferred
- Existing relationships and/or knowledge of component suppliers for resistors, capacitors, ICs, connectors and diodes
- Bachelor’s degree in Business/Econ, Engineering or Supply Chain Management
- Experience developing “should-cost” estimates and analyzing supplier quotes
2
Purchasing Associate Job Description
Job Description Example
Our company is growing rapidly and is hiring for a purchasing associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing associate
- Work with Shanghai buyers to compile data and fill information gaps regarding purchasing trends, price discrepancies between sources, component costs and other key metrics
- Perform daily review of data related to open purchase orders, aged receipts, invoice discrepancies between vendor invoices and accrued amounts,and identify transactions to be corrected to ensure accurate and timely purchasing data being recorded to the general ledger
- Tracking new hire activities and procedures for both department and company
- Paying approved invoices on Procurement Card (PCard) and reconciling on a monthly basis
- Coding all vendor invoices not currently in Transcepta (ebilling system) and forwarding to Accounts Payable for payment
- Working with IT Managers as needed to track PO's and invoice payments
- Working closely with Procurement to create and approve new PO requests and/or Change Orders
- Assisting CIO and direct reports in developing annual budget
- Reviewing transactions to ensure they are coded and charged to the right BU/project/account
- Reviewing and coordinating the overall IT forecast on a month to month basis
Qualifications for purchasing associate
- Proficient in Microsoft Word, Excel, Outook
- Works proactively to problem-solve program and system issues such as fraudulent charges, card declines, file transmission errors, outstanding single use cards, and single use card reissues
- Fulfills various reporting requirements such as fraud, misuse, delinquent accounts, cardholder activity, program compliance, program spend, and occasional ad hoc requests
- Processes and manages new purchase card applications for US & Canada (confirms eligibility, communicates application instructions, reviews information in SAP HR, approves applications in card provider portal, and sends confirmations)
- Manages purchase card mailbox/helpline, to resolve issues, answer questions related to card program/policy and assist with Concur Expense reporting
- Monitors purchase card accounts in card provider portal to cancel or reinstate accounts, manage limits on cards, and process statement reports for separated employees with outstanding charges
3
Purchasing Associate Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of purchasing associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing associate
- Supports continuous improvement initiatives of the card program and the Accounts Payable team
- Completes all tasks and reporting requirements for the role of Purchase Card Administrator accurately and on time according to the daily, weekly, monthly cadence
- Monitors file transfers between 3rd parties to identify and resolve issues
- Acts as a back-up to the Corporate T&E Card Administrator
- Other tasks, projects, reconciliations, and assignments as needed or directed
- Order tracking and management
- Price dispute resolutions
- Complete Purchase Order close out procedures
- Provision of input to weekly / monthly reports
- Working in accordance with company policies and statutory obligations
Qualifications for purchasing associate
- Familiarity with SAP, workflows, Concur Expense, and Oversight Continuous Monitoring software helpful
- Basic Microsoft Office Proficency
- Ability to read and follow work instruction independently
- Undergraduate degree required, Master's degree in business, engineering, operations or related discipline preferred
- 5-12 years of experience in industry or consulting environment with evidence of a distinctive career trajectory
- Industry expertise in basic materials, chemicals, consumer packaged goods, financial services, healthcare, high-tech, oil & gas, or pharmaceuticals is desired
4
Purchasing Associate Job Description
Job Description Example
Our company is searching for experienced candidates for the position of purchasing associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchasing associate
- Provides department management with the coordination of activities and resolution of issues and potential problems related to procurement, material control, and inventory control
- Implements and maintains policies, processes and procedures ensuring that a controlled flow of approved materials timed to meet production requirements
- Ensures that personnel, equipment, material and services are provided as needed to maintain acceptable inventory levels
- Coordinates interdepartmental activity with Quality Assurance, Manufacturing, Engineering and Contract Administration
- Provides expertise and guidance in establishment and maintenance of the production control system
- Reviews, approves and/or implements changes to controlled documents as needed
- Develops new applications for the department, based on professional principles and theories
- May negotiate major contracts involving large financial amounts
- Identify vendors of materials, equipment or supplies
- Negotiate or oversee the negotiation of purchase contracts
Qualifications for purchasing associate
- Previous customer service, customer contact or interpersonal relations experience
- Demonstrated track record of assessing and driving transformational improvements
- Experience designing end-to-end procurement strategies and a history of leading sustainable high impact sourcing approaches
- Highly skilled in problem solving and analytics with the ability to translate analysis into recommendations
- Strong people skills and an ability to work effectively with others at all levels in an organization
- Skilled in effectively communicating complex ideas
5
Purchasing Associate Job Description
Job Description Example
Our company is growing rapidly and is hiring for a purchasing associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing associate
- Purchase general and specialized equipment, materials, land or access rights, or business services for use or further processing by their establishment
- Assess requirements of an establishment and develop specifications for equipment, materials and supplies to be purchased
- Invite tenders, consult with suppliers and review quotations
- Support the decision making process by relevant spend analysis
- Be accountable for correct price implementation and invoicing by suppliers and for the correct placement of Purchase Orders for development & tooling costs in line with the sourcing agreement
- Manage the information sharing with other departments in a structured way
- Work in partnership with Mode on 3PL service provider performance management on day-to-day base
- Collect information needed for vendor set-up
- Prepare data and agenda for vendor business reviews with the assistance of product managers Negotiate freight cost reductions with domestic vendors
- Lead the project management of select, new sourcing activities by maintaining an updated GANTT chart and meeting regularly with action owners to ensure timelines are met
Qualifications for purchasing associate
- 5+ years of experience in industry or consulting environment that includes a progressive career trajectory
- Industry expertise in basic materials, chemicals, financial services, healthcare, high-tech, oil & gas, or pharmaceuticals is desired
- Bachelor's degree in Business, Professional Selling or related major, with a minimum GPA of 3.0 at an accredited institution
- Must be willing to relocate after successful completion of the Business Associate Program
- Data analysis background
- Bachelor’s degree in a business, production, or labor related field