Meeting Coordinator Cover Letter

I submit this application to express my sincere interest in the meeting coordinator position.

In the previous role, I was responsible for information and assistance to office visitors, telephone, email and web-based contacts and serve as an institute representative at key events.

Please consider my qualifications and experience:

• Travels on-site for assigned programs as requested
• Moderate to advance level of creativity and initiative
• Able to prioritize work flow and coordinate activities as needed, communicate effectively with others and work in a team environment
• Comfortable with graphical software packages like Adobe Photoshop, Adobe Illustrator
• Experience using Manhattan for space reservations preferred
• Experience using Delphi for catering event order management strongly preferred
• Able to multi-task and work as part of team
• Able to multi-task, meet deadlines and maintain composure under pressure in a fast-paced environment

I submit this application to express my sincere interest in the meeting coordinator position.

In my previous role, I was responsible for full administrative assistance including preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries and phone calls, drafting letters and emails, arranging and attending events and meetings (coordinating accommodations, catering, audio visual equipment, agendas and maps); maintains office files and supplies.

My experience is an excellent fit for the list of requirements in this job:

• Demonstrated Intermediate level computer skills including Microsoft Word, Excel, and Outlook
• Demonstrated experience in meeting management and minute taking
• Experience in a medical staff services office (Preferred)
• Certified Professional Credentialing Specialist Certification (Preferred)
• Is patient, competent, and professional with customers
• Builds relationships with supervisors, team members, vendors, sales leaders, and agencies
• High level of attention to detail and meticulous and flawless execution
• Knowledge in event software technology and event mobile applications

I am excited to be applying for the position of meeting coordinator. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for primary advanced and on-site audio visual and technical support for special events, meetings and conferences to the Office of the Chancellor, Institutional Advancement within the VCCS System Office.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Produce name badges, labels, tent cards
• Perform quality control checks on arrival and departure manifests, rooming lists, using macros when applicable
• May manage small events on own including project timeline, additional vendor negotiations, web requirements, program materials, program itinerary, billing
• Excellent skills in professional verbal and written communications
• Knowledge of employment law both state and federal, preferred
• Attention to deal and analytical skills
• Meeting planning (domestic & global) experience preferred
• Conventions/tradeshows experience preferred

I submit this application to express my sincere interest in the meeting coordinator position.

In the previous role, I was responsible for assistance on events implementation for key educational programs, (b) meetings, (c) events, (d) award/ recognition meetings and (e) congresses (within regional responsibility).

Please consider my experience and qualifications for this position:

• Works closely in the transfer and assignment of cases by notifying the branch of cases coming in
• Maintains and tracks when cases come in and where they are assigned
• Schedules all CST's (Child Safety Transfers), CSM's (Child Safety Meetings), OFDM's (Oregon Family Decision Meetings) for all cases in the branch
• Prepares Mental Health and CANS (Child Abuse Neglect Screening) Packets for children who come into care
• Prepares information packets and schedules for weekly staffing's such as but not limited to
• May attend High Risk Staffing to take all meeting minutes, and disperse them to the appropriate parties
• Schedules translation for meetings and staffing's as needed following statewide protocol
• Self-motivated and be able to meet deadlines, with frequent interruptions in daily work schedule

Please consider me for the meeting coordinator opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for backup and support to Dean’s Office Administrative unit with office coverage, ordering and stocking the supply room, and catering meals for events, plus other projects as assigned.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Basic knowledge of employment law both state and federal, preferred
• Able to work independently, multi-task, and complete many tasks with frequent interruptions in a fast paced environment
• Advanced skills in Word, Excel, PowerPoint and Outlook
• Bilingual - English and Spanish Fluent
• Requires a motivated individual with strong organizational skills and careful attention to detail
• Experience with all Microsoft Office programs, including Excel, Word, and PowerPoint
• Possession of excellent oral and written communication skills, including business acumen
• Strong administration skills & Highly organized with excellent attention to detail