Administration Assistant Resume Samples

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D Hegmann

Domenica

Hegmann

61514 Damaris Junctions

Phoenix

+1 (555) 836 7866

61514 Damaris Junctions

Phoenix

Phone

p +1 (555) 836 7866

Experience Experience

Dallas, TX

Administration Assistant

Dallas, TX

Quitzon LLC

Dallas, TX

Administration Assistant

Co-operation/Teamwork – works harmoniously with others; coordinates own work with others; values working relationships; friendly positive manner
Provide direct support to the Office Manager and to other functional areas as assigned by the Office Manager
Provide administration support to the General Manager & National Service Delivery Manager of EO Services
Quality of work – maintains high standards despite pressing deadlines; checks own work and regularly produces accurate thorough work
Provide day-to-day assistance to the Maintenance Manager
Develop and maintain excellent staff relationship with colleagues i.e. Sales Managers/Valuation Managers and present a professional image at all times
Assist office manager for other administration work if necessary

Los Angeles, CA

PA / Administration Assistant

Los Angeles, CA

Gulgowski-Smitham

Los Angeles, CA

PA / Administration Assistant

Establish good working relationships with management and staff of Northern Trust
Update Senior Management appointment schedule on a weekly basis
Organising and attending meetings – ensure manager is prepared for meetings
Prioritise work and meet deadlines set by the Head of Department
Flexible in approach to work
Expense management via Concur
Provide an accurate and fast typing service using MS Word

present

Chicago, IL

Senior Administration Assistant

Chicago, IL

Wilderman LLC

present

Chicago, IL

Senior Administration Assistant

present

Diary management
Works with Facilities and IT to coordinate office moves, system access, and telephone changes which include complete and accurate request documentation and procedures
Gathers information and prepares responses to action items. Reviews, proofreads and analyzes documents to assure accuracy and conformance to company procedure before signature or release
Responsible for creating and maintaining departmental files as well as document creation, filing, sorting, copying, prioritizing, faxing, and distributing mail and documents
Close working relationships with business development leadership team and other key business stakeholder/leaders across the organization to ensure strategic prioritization
Prepare reports, ad hoc spreadsheets, professional presentations, etc. (i.e., monthly Operations status presentation, biweekly status reports, and organizational charts)
Participates in and supports department and company employees in related teams, committees and organizations to accomplish special projects, company, and department goals

Education Education

Bachelor’s Degree in Accuracy

Iowa State University

Bachelor’s Degree in Accuracy

Skills Skills

Good Knowledge and skills of MS Office software, good presentation skills
Collaborative and action-oriented, with ability react positively and quickly to sudden and unpredictable change
Strong attention to detail skills and dedication to providing high quality outputs
Strong teamwork skills; and a strong ability to offer suggestions and improvements to process and work effectively with all personalities
Be highly personable, approachable, discreet and confidential
Excellent time management and prioritisation skills with strong attention to detail and accuracy
Strong attention to detail skills and dedication to quality outputs
Good general knowledge of the insurance business - desirable
Excellent attention to detail with the ability to get work right first time
Proven attention to detail coupled with the ability to work under pressure in meeting set deadlines

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Administration Assistant Resume Examples & Samples

Answers a high volume of calls in an efficient and professional manner and screening calls as required. Direct callers to the appropriate personnel and performs follow-up calls and correspondence
Scheduling of Appointments
Coordinate/Arrange Corporate VIP/VIP requests, i.e., ticket requests, seating arrangements and lodging, etc,
Handle all ticket requests for GM review, i.e. V.I.P., Home Office, Employee, etc. Must work closely with Box Office management on all ticket requests to ensure tickets are distributed to the correct parties
Organize and maintain GM filing system
Keep copy of all vendors agreements on file
Responsible for ordering venue office supplies
Coordinate office birthday recognition
Order parking validation tickets and provide to outgoing guests
Locate and purchase office furniture as requested by GM, i.e. chairs, desks, etc
Compare services and rates of select vendors such as FedEx, UPS, Xerox, etc., while working with corporate to guarantee lowest possible rates
Negotiate prices for office supplies and maintain positive relationship with vendors
Liaison with service maintenance companies for all office equipment
Oversee all cell phone usage as per GM policy
Distribution and maintenance of Company issued cell phones
Handle all mail service requests for UPS, Federal Express and US Postal Service
Ensure postage meter account is current
May assist with other functions such as data entry and other clerical duties as requested, (Marketing, Human Resources and Operations
1-2 years of Receptionist experience or office administrator experience
Tolerance of all cultures, music and art forms

Administration Assistant Resume Examples & Samples

Comprehensive phone coverage
Conference co-ordination and tracking
Creating and amending presentations in PowerPoint and collating final documents
Liaising with facilities, post room, print room and couriers
Use of CBC Meetings calendar (training will be provided)
Taking minutes where required for meetings / calls
Proven experience working in a similar role within financial services or busy corporate environment, (preferably experience from regulated industry or/ industry with high level of confidentiality)
Interested in Asset Management
Strong Administrative skills

Cotton On Body-production Administration Assistant Resume Examples & Samples

Entering data to meet office deadlines at 100% accuracy
Creating new purchase orders and style numbers
Revising orders and shipping documents
Process Volume Line Orders & email to suppliers
Confirming shipping and packing instructions

Trust Administration Assistant Resume Examples & Samples

Assist in administering a variety of fiduciary accounts, assuring a superior level of client service
Ability to distinguish between different types of trust documents and assist in making judgments in matters requiring exercise of discretion
Ensure that the trust account set-up and on-going administration of all fiduciary accounts is in full compliance with all applicable statutes and regulations
Assist in account set-up and preparation of materials for management committees
Set up physical and electronic files
Draft and send correspondence to clients
Maintain client service standards in all client communications
Work with affiliated entities, including internal audit, as needed
Provide account administrative services to New York Private Bank and Trust Company, operating subsidiaries, private label trust companies and other business channels as they develop
Develop and maintain monthly management reports in collaboration with the Trust Operations Manager
Accessible during office hours
Attend meetings and prepare agendas, minutes and follow-up as needed
Set goals, prioritize and execute duties of the position
Represent company as a professional in appearance and manner. Written and oral communication to be done with the highest level of integrity and accuracy
Quality and quantity of duties to be performed as expected for position
Bachelor’s degree (B.A., B.S.) from four year college or university preferred; or one to three years related experience and/or training; or equivalent combination and experience

Administration Assistant Resume Examples & Samples

First point of contact on all external matters including call screening, processing mail/post, meeting requests etc
Preparation and processing of expense reports ensuring timely repayment to corporate credit cards
Track scripts across the department
At all times present the EVP Programming and the function in the best way possible
Manage and update contact databases, filing and any other systems as required
Skilled of Microsoft office, Outlook, Word, Excel, and PowerPoint
Able tomanage pressure and conflicting demands as well as priorities tasks from several managers

Administration Assistant Resume Examples & Samples

Maintaining variable calendar arrangements and schedules for members of the team
Coordinating complex travel arrangements
Dealing with expenses using Concur and invoices using Smaartweb
Acting as a contact point and ambassador for the teams
Organizing client events and entertainment
Providing secretarial assistance in the absence of other members of the buddy group
Dealing with photocopying, printing and filing for team members as requested
Telephone answering including managing call data
Providing assistance with teams’ Research products using advanced Microsoft Office applications
Dealing with numerous ad hoc internal and external client requests for data etc
Assistance with marketing schedules, conferences and roadshows etc
Dealing with client lists including gaining knowledge and understanding of the teams’ priority clients
Proven secretarial experience preferably within a blue chip environment/financial services entity
Experience of supporting a number of people
Advanced knowledge of all Office applications - Word, Excel and Powerpoint
Ability to manage complex diary management
Able to maintain confidentiality
Able to problem solve
Resilience and flexibility

Administration Assistant Resume Examples & Samples

Minimum 2 years experience supporting a team, ideally within an investment bank or financial services
Proficient in MS Office application (Word, Excel and PowerPoint)
Strong communication skills including fluency in English
Team player, eager and willing to learn
Ability to work under pressure, prioritize and multitask to meet tight deadlines
Highly organized and detailed minded

Adelaide, Iwm Administration Assistant Resume Examples & Samples

Providing administration support to the Branch Management Team
Answering incoming calls in a cordial, professional and timely manner
Scanning, storage, filing and archiving of documents
Managing the branch cheque handling procedures
Correspondence – timely distribution of all faxes (incoming and outgoing), distribution of Australia Post mail, monitoring correspondence in conjunction with Branch Manager to ensure adherence to Correspondence Policy
Assisting with the co-ordination of client events, seminars, research and company presentations etc
Assisting with overflow work from Client Services Associates as required
Strength in organsational ability and the ability to work unsupervised
A proactive approach and high level of reliability and punctuality

Administration Assistant Resume Examples & Samples

Office administration, transfers, paperwork preparation and submission
Primary point of client contact relations and continuous follow up with clients
Office management to ensure all aspects are executed efficiently
Managing staff
Cultivate and establish long term relationships with clients
Working with confidential and sensitive information
An excellent understanding of Microsoft Office including word, excel, ACT! Contact management software, DataPhile
3-5 yrs. experience in the Financial Industry
Successful completion of CSC course would be an asset, but not essential

Administration Assistant Resume Examples & Samples

Be proactive and reliable with the ability to work independently and as part of a team
Have strong organisational and communication skills
Deal with confidential information in a professional manner
Have intermediate skills in MS Outlook, Word, Excel, and PowerPoint

Snr Administration Assistant Resume Examples & Samples

Support sales team with general administration
Prepares reports on monthly basis
Works closely with Finance doing data entry administration as needed
Organize Staff meetings, quarterly department meetings including follow-up documentation
Maintain stock supply for office needs

Administration Assistant Resume Examples & Samples

General administrative support to team
Data statistic and documents handling
Meetings facilitate
Organize team building activities
Other support for department’s daily operation
Bachelor degree or above
Full of Passion, Open minded, Interested in organize team activities
Solid experience on Microsoft Office
Business and management awareness
Initiative and positive personal personality
Fluent in English/Chinese speaking and excellent in English/Chinese writing
Well organized and have structure thinking
3~4 days/week working for 6 months at least is a must

Administration Assistant Utilities Team Resume Examples & Samples

Experience of supporting senior management in a polished and professional manner
Strong organizational skills including experience of organizing complex travel arrangements
Able to juggle conflicting priorities
Confident and professional communicator

Administration Assistant Resume Examples & Samples

Prefer applicants with bachelor's degrees and three or more years of administrative experience
Fluent speaking and writing in English
Organizational, computer and interpersonal skills are necessary for this profession
Good llistening and communication skills

Administration Assistant Resume Examples & Samples

Maintain department’s record keeping by
Organizing / preparing / processing transactions / payments
Checking and verifying transactions as prepared by others (if applicable)
Recording / inputting data to track / monitor and control expenses and/or other information
Support the department’s budget process by
Organizing / inputting information to budget and/or other database(s)
Scheduling / informing participants of requirements and deadlines
Following up to ensure timely delivery of information
Conducting analysis of information and providing to management
Producing / reconciling / reports
Tracking information to support the budget process
Provide HR administration support by
Calculating/processing salary adjustments
Ensuring maintenance/completion of monthly/annual reports (e.g. staff plans, vacation/absentee records, PAR’s)
Ensure appropriate documentation is on file to support Employee Leaves, if applicable
Updating staff records on HR Database
Ensuring payroll information is communicated
Co-ordinating annual business conduct sign-offs
Provide PC services and/or support, by
Formatting and producing spreadsheets (advanced formulas)
Maintaining information and/or data in departmental databases
Setting up presentations from written material / rough drafts (e.g. Power Point)
Ensures maintenance of premises / records and supplies by
Submitting requests for installation / repair of furniture / equipment
Maintaining updated floor plans /co-ordinating relocations / moves / staff hires
Maintaining a Business Continuity Plan / Call Tree List for the department
Maintaining office equipment / coordinating printer repairs and toner replacements / furniture inventory
Resolving telephone / voice mail problems / changes / new accounts
Maintaining records of keys / security cards relating to premises / furniture and controlling access
Overseeing stationery inventory
Managing executive calendar(s) by coordinating internal and external meetings / reschedules / conflicts
Coordinate scheduling of Senior Credit Committee / agenda compilation and distribution / reminders
Maintaining monthly variance template(s)
Maintaining meeting rooms
Booking travel arrangements and processing travel related expenses
Photocopying / scanning / printing
Arranging reservation of projector equipment (pick up / drop off)
Maintaining organizational chart
Thorough knowledge and understanding of department’s policies and procedures
Strong organizational skills and ability to set priorities and manage time
High degree of accuracy required
Good PC skills are required

Administration Assistant Resume Examples & Samples

To support as Program Administrator in consultation with the Learning & Development Program Managers in planning, execution and monitoring or internal and external programs
To communicate course requirements and details to delegates, facilities, trainers and external suppliers within agreed timescales
To monitor and communicate class attendance status to Program Manager and department heads
To send program evaluation request to the participants as indicated by the Program Managers
To monitor, generate and communicate the program evaluation report to the facilitator
To work closely with the Administration team for training room reservation, setup requirements and audio visual equipment
To organize printing of program materials for participants and facilitators
To prepare the participant and facilitators sign-in sheet in timely manner prior to the start of the program
To organize catering needs for the internal programs
To upload presentation slides of the program upon consultation with the Program Manager prior to the start of the program
To understand the functions of Learning Management System and Learning Administration System to support as Program Administrator
To upload the learning records in the Learning Management System before and after the program

Administration Assistant Resume Examples & Samples

Provide high level administrative support to a team of professionals
Calendar management, coordinate internal and external meetings and appointments
Managing incoming calls
Maintain filing systems and expense claim management
Processing of invoices and payments
Various administrative tasks as requested
Minimum 5 years administration experience within Banking or Financial Services
Excellent communication skills - must speak native English and business level Mandarin
Proficient in MS Office application and Chinese typing
Ability to work in a fast paced environment and meet tight deadlines
Highly organized and strong attention to detail
Energetic and proactive attitude

Administration Assistant Resume Examples & Samples

Manage Outlook calendar and phone for several executives
Manage meetings and conference room scheduling
All expense reporting and reimbursement including ordering and managing the supply budget for the human resources department
Assist with presentations and preparations for meetings while supporting the department and initiatives and programs
Bachelor’s Degree from an accredited four-year college or university
Human Resources Experience a plus
Must possess a positive, solution-oriented and customer-focused attitude with the ability to handle sensitive and confidential information appropriately
Strong Verbal and written communication skills
Highly organized and detail oriented with ability to prioritize and multi-task and quickly learn systems, process, and procedures
Excellent interpersonal skills with capability and desire to work within a collaborative team
Must be resourceful and hold strong problem-solving capabilities
Excellent Microsoft Office (Word, PowerPoint, Excel, Outlook) and computer skills
Hold a strong relationship with all business partners; maintain a high level of professionalism, personal standard behavior and appearance

Administration Assistant Resume Examples & Samples

Coordinate travel arrangements including visa application, flight schedules, booking tickets and hotel accommodation
Excellent communication skills -must speak native English and business level Mandarin
Team player and result orientated
Proficient in MS Office applications and Chinese typing

Administration Assistant Resume Examples & Samples

Provide administrative support the ipac financial care team
Administrative assistance to advisers including contact with clients and government departments
To receive all incoming calls efficiently and provide excellent communication to clients and aged care providers
Involvement in business related activities, events and projects
Assist the CCS team on projects and other activities as required

Administration Assistant Resume Examples & Samples

Processing of invoices and finance related administration
Excellent communication skills -must speak native English and fluent Mandarin
Immediately available candidates are highly preferred

Team Administration Assistant Resume Examples & Samples

Provide administrative and logistical support to include
Demonstrated ability to work independently and within team setting
Proven ability to support Senior Executives across many sectors
Marketing and event management experience
Experience managing Facilities requests
Experience working within Financial Services
Experience of working in a Front Office environment
Experience managing invoices/expenses, booking travel and other financial tasks
Strong track record of managing clients and customers in various settings

Administration Assistant Resume Examples & Samples

Provide team Admin support: arrange courier, conference room and hotel bookings
Coordinate with IT & respective departments for all aspect of office administration / operations
Assist in ad hoc office & Brand projects, renovation assignments or all maintenance affairs
Assist in organizing of company event; Annual Dinner & Corporate Brand Event
Assist in organizing meetings for top management visitor from Paris
Maintain /Compile accurate information across Asia Pacific countries in MASTER report template
Coordinate with overseas office local point for assuring logistic for Business travelers
Data entry for maintaining business partner contact in database updates
Handle the renewal of insurance including corporate and local insurance policies
Cover reception duties when required

Maintenance Administration Assistant Resume Examples & Samples

To be responsible for the Facilities Helpdesk; responding and updating requests, ascertaining further details, prioritising requests and communicating the progress of requests to the relevant users
Organise and plan PPM works and Health and Safety tasks ensuring minimal impact to the running of the business
Order supplies and materials for the department ensuring optimum costs are attained
Process department PO's, supplier invoices and credit card expenditure completing the necessary documents required
Record, update and file maintenance information and documentation as required
To be educated to GCSE level with a minimum grade C in 5 subjects including Maths and English
Competent administrative experience within a busy office environment
Previous experience of liaising with external suppliers
General knowledge of contracts and agreements

Projects Administration Assistant Resume Examples & Samples

To create, modify and maintain a structured project list of all current projects which must be regularly monitored and updated
Obtain and collate all project information into accurate design brief packages to be handed over to the Shop Design Team
Maintain project correspondence files and the project time log system to ensure all necessary information is kept up to date and accurate
Coordination of shipping of artwork alongside the Distribution Department, the team diary including all travel, holiday, meetings and key deadlines
Arranging regular studio meetings with occasional note taking and circulation responsibilities
Recording of project invoices and ordering of material samples as required whilst ensuring that project files are up to date and archived as necessary
Highly computer literate with advanced knowledge of the Microsoft Office suite including Microsoft Project
Proven administration experience in a project management environment within a busy office
Competent at planning, organising and prioritising workload to set deadlines
Effective scheduling and diary management skills

Administration Assistant Resume Examples & Samples

Be enthusiastic, show initiative and have the ability to work independently as well as part of a team
Be professional, flexible and approachable with a positive attitude
Have intermediate skills in MS Word and Excel in addition to basic skills in Outlook and PowerPoint
Capability to adapt to new systems and technologies; and the
Experience within Financial Services or a large corporate will be well regarded

Administration Assistant Resume Examples & Samples

1+ year of US immigration experience
Prior project experience
Experienced in prioritization with demonstrated ability to be effective in a fast-paced environment
Collaborative and action-oriented, with ability react positively and quickly to sudden and unpredictable change
Critical Thinking skills
College degree in business or HR or work experience equivalent
Certifications and/or other industry recognition in HR, immigration, technical work process/management or related fields

Administration Assistant Resume Examples & Samples

Welcoming and looking after visitors
Organising and maintaining diary and making appointments for the Director
Manage budget monitoring, analyze and signal anomalies, handling expenses
Dealing with correspondence and writing letters - Types and proofreads correspondence, reports, and forms - corrects grammar and formatting errors, drafts brief correspondence of a routine nature
Producing documents, briefing papers, reports and presentations
Organising and meetings, and ensuring the Director is well-prepared for meetings, this may include overall arrangements and scheduling of meetings, preparing agenda, catering menus, room and equipment set up
Arranging travel and accommodation for Director and travelling with them occasionally to provide general assistance during presentations and organisation of meetings & events
Attend & be involved in organisation of conferences
Organising large-scale meetings and events
Maintain and record documents to include but not limited to visa applications, travel document preparation etc
Assisting the Administrative Team with Large MENA Events

Trust Administration Assistant Resume Examples & Samples

Familiarity with and ability to use a trust accounting system
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.; emphasis on strong Excel skills
Handle multiple projects simultaneously, i.e., the ability to move quickly from one task to another

Administration Assistant Resume Examples & Samples

Maintaining the calendars and appointments for senior leaders
Preparation and support of complex travel arrangements
Communicating with internal and external parties
Coordinate and support the onboarding process of new employees
Act as a strong liaison between departments
Exhibit the highest degree of professionalism, courtesy and diplomacy
Experience working with cross-functional teams
Advanced Knowledge of Microsoft Office
Proven ability to work in a fast-paced environment
Comfortable with ambiguity while being flexible and adaptable
Must be a self-starter with high attention to detail
Ability to handle confirmation discretely

Senior Administration Assistant / PA Resume Examples & Samples

Risk and Control Governance
Technology Risk Management
Providing a proactive, effective and comprehensive assistance in relation to head of IRM portfolio of clients
Taking minutes in confidential or client meetings
Filtering emails, highlighting urgent correspondence and assisting with client interactions wherever necessary
Maintaining an organised system of tracking, monitoring, and prioritising tasks and projects
Scheduling and providing assistance with planning for events, meetings, and presentations which may include coordinating arrangements for participants; handling and planning logistics and disseminating materials
Creating, updating, maintaining and organising files and records
Acting as liaison for the Head of IRM and wider team with internal partners and teams, answering questions and routing requests appropriately
Dealing with Head of IRM expenses
Arranging and booking Head of IRM travel and conferences
Dealing with international arrangement for both travel and time zones for conference calls etc
Arranging meetings, lunches (both internal and external)
Preparing documentation ahead of Head of IRM meetings
Dealing with confidential issues
Creating, sending and monitoring documentation
Arranging cover and Head of IRM support when on holiday

Administration Assistant Resume Examples & Samples

You will be able to work in a fast paced, open plan environment whilst working with a vibrant, outgoing team
You will have a demonstrable track record of being proactive and empathetic to the needs of multiple stakeholders
A strong attention to detail
Highly empathetic – with the initiative to foresee potential issues before they arise, and work independently to provide significant administrative support to facilitate greater capacity for ongoing team success
Strong adherence to Macquarie policies and procedures
Ability to solve problems and demonstrate initiative
Ability to work under pressure and meet deadlines with limited supervision
Must be able to demonstrate a flexible attitude, working additional hours if and when required
Follows instructions and procedures, keeps to schedules and demonstrates commitment to the team

Administration Assistant Resume Examples & Samples

Security access approvals for visiting staff
Processing of monthly & project vendor invoices
Processing of American express expense account reconciliation
Ensure a thorough understanding of the MacCap Expenses Policy and ensure submissions comply with policy
Reconciliation of taxi account
Ordering and maintaining levels of stock for, Utility Rooms, Printers and Photocopiers
Distribution of daily mail
Fire warden duties
Printing & binding
EA duties for 6 deal team members including but not limited to

Administration Assistant Resume Examples & Samples

Diary management and prioritisation of requests
Screening client calls and taking appropriate messages with accuracy
Arranging international and interstate travel itineraries and bookings
Client database management
Event coordination
Assistance with formatting of presentations, proposals, documents and correspondence
Intermediate in the use of Microsoft Office suites
Minimum 2 plus years experience in a similar Admin/EA role
Excellent attention to detail and ability to multi-task
Strong communication skills including telephone manner and interpersonal skills
Proactive and enthusiastic approach with a desire to grow and learn
A strong team member with an ability to work across multiple teams
Experience in a professional services environment is highly regarded

IT Administration Assistant Resume Examples & Samples

To Administer, maintain and monitor the computer systems, software security and peripherals for the bank in accordance with Information Technology Security and Control Procedures
To provide direct administrative support for installed security systems to ensure the secure use of all information's system resources
Maintain and monitor the bank's other servers such as SWIFT, voice and LAN to ensure optimum performance
Manage the bank's system configuration inclusive of setting up servers, networks, telephone, system peripheral, IP address, etc. wherever applicable
Co-ordinate and perform twice-a-year simulation disaster recovery test according to planned schedule
Assist Accounts and Administration section in extracting data from STB Production and Test environments
Liaise with different technical support teams such as Fundtech (SWIFT), MSB Helpdesk (IT and Lotus Notes), Lombard Risk (STB), Reuters, Bloomberg etc. when necessary

Administration Assistant, Non-producing Resume Examples & Samples

Serve as the branch contact for Financial Advisor and Support Staff compensation arrangements and issues
Act as a resource and liaison for Branch Communications and Technology support
Coordinate Staff and Financial Advisor Registration and Licensing
Plan/Coordinate Branch and client events, seminars, meetings, etc
Proficient in Microsoft Office applications (including Word, Excel and PowerPoint)

Administration Assistant Resume Examples & Samples

Sound knowledge in the use of Outlook, Word, Excel and PowerPoint
Demonstrate initiative by taking ownership of your work as well as a displaying a willing and 'hands on' work approach in a fast paced business environment
Possess a confident manner and strong verbal and written communicating skills
Ability to work under pressure and meet deadlines with limited supervision, setting own goals and objectives to support broader business objectives
Background and/or interest in finance industry highly regarded

Administration Assistant Resume Examples & Samples

Preparation and input of internal and external client payment orders
Rollover, create and reverse money market deposits on a daily basis as instructed by the RMs
Scanning of client documentation onto the bank’s documentary management system (DMS)

Administration Assistant O&T COG Resume Examples & Samples

Previous experience in office administration or executive assistant related job (min 3 years)
Good command of English, can type Chinese
Competent in Microsoft software- Word, Excel, PowerPoint & other PC usage
Pleasant, resourceful and self-driven personality, can work independently and under pressure

Ibcm, Administration Assistant Resume Examples & Samples

This role supports multiple bankers, including senior officers
Gatekeeping, calendar and correspondence management – Must maintain principal’s schedules; coordinate email and calendar as directed; manage conference/meeting/event coordination; etc. Must be comfortable liaising with group heads and other high-profile individuals. Must be proactive in helping to manage her/his schedule (e.g., not afraid to interrupt a meeting if she/he needs to be somewhere). Must be comfortable with extensive client interaction
Travel arranging – Must arrange and facilitate extensive domestic, international, and multi-destination travel including flights, hotels, and cars in accordance with IBCM policy, expense guidelines. Must understand principal’s preferences and be able to proactively address them
Phone coverage – Must work with administrative team to cover all incoming calls quickly and effectively; understand and use firm’s web and audio conferencing resources; understand client base and working group list in order to field calls and address issues effectively and expeditiously
Group Administration - Strong collaboration with Group administrative team is required. Must discuss and coordinate time away from the office with your administrative partners to ensure that there is strong banker coverage at all times. This is critical especially as it relates to sick days, vacation days, early departure, late arrivals, lunch, general stepping away and any change to the schedule that may have an impact on the coverage group and banker coverage
Word processing and document/presentation creation – Be comfortable with word processing, presentation, and IBCM-specific customizations in MS Office (i.e., PitchSuite) to create and edit documents, enter data, and create correspondence
Banking tools and research – Be comfortable with generating research reports and pull company and client information using proprietary tools, Library, online tools, etc
General administrative support – Must open, sort, prioritize, and distribute incoming correspondence; track principal’s attendance; file and retrieve documents, records, and reports in accordance with IBCM and firm policy; perform general administrative errands; etc

Real Assets, Administration Assistant Resume Examples & Samples

Coordinating and arranging complex multi-destination global travel schedules for the Global Head, including accommodation; ground transportation and visas
Complex and efficient diary management and travel planning for Global Head
Processing expenses for the Global Head and other select Senior team members, together with scanning documents
Arranging team meetings and printing documents on behalf of the Global Head
Assisting the all team members (as necessary) in setting up large (internal and external) meetings including booking meeting rooms; ordering refreshments; arranging printing and binding of documents
Ordering office supplies; business cards; couriers; taxis; as well as lodging and following up technology requests where necessary
Arranging video conferences across multiple time zones with relevant information and distributing to participants across BlackRock and externally
Communicating by telephone and e-mail with external contacts
Develop and maintain excellent relationships with the admins of all the business units that the Real Assets Team interact with at all times
Provide ad hoc admin support to the other business units in the Dublin office and support to the Dublin Office Manager and other team admins on an ad hoc basis
Providing holiday cover (remotely) for other Real Assets Administrative Assistants when required together with support for visiting team members and guests of the team whilst they are here in Dublin
Demonstrable travel booking experience. Must be experienced in booking complex global travel itineraries
Demonstrable PA and team support experience gained in a multinational organisation
Must be extremely efficient, organised and possess the ability to multi-task and prioritize his or her work with strong time management skills
Effective and constructive communication with a range of personalities (Administrative Assistants and Junior and Senior Executives)
Ability to work effectively and calmly under pressure and with attention to detail
Must have a high level of competency in and experience with Microsoft applications – Outlook, Word, Excel, PowerPoint, etc

Processing Administration Assistant Resume Examples & Samples

Listening to voicemail messages and logging calls into CalcsLog
Preparing materials for imaging
Mailing participant communications
Respond to basic participant calls and facilitate request
Mathematical aptitude preferred
Basic knowledge of employee benefits is a plus

Administration Assistant Resume Examples & Samples

Answering and transferring the reception phone
Meeting and greeting guests and making refreshments where necessary
Setting up meetings, organising refreshments and lunches and ensuring their timely delivery and taking notes/minutes
General entry of notes (meetings, draft docs, letters etc.) and collation of documentation from many systems to one
Ad-hoc reports from management
Managing incoming and outgoing post and deliveries
Monitoring and ordering of stationary supplies
Maintaining the aesthetic appearance of the office
Assist in the maintenance of office equipment, including photocopiers and printers
General administration tasks for Engineering, Sales, Operations and Finance teams
Mange the company Health & Safety requirements
Co-ordinating building maintenance and liaison with Michelin as required
Managing clients’ contracts with the Live Nation legal department
The creation and management of a master contracts document. – Sales staff to be automatically notified of contacts due to expire six months from the end of term – Liaison with sales staff with the intention of organising renewal sign off within three months of expiry
Managing clients and 3rd party maintenance contracts with TMS finance department
Operation and management of central filing systems
Proof reading quotations and raising smaller quotations
Raising Purchase orders for client orders and internal TMS requirements
Developing client relationships through answering queries, providing support and liaison with other departments to ensure the clients’ requirements are met
Liaising with relevant departments regarding client queries and sales enquiries
Experience in a similar admin style role requiring excellent attention to detail
Ability to communicate clearly and precisely in written or verbal form
Experience working under pressure to meet deadlines
Understanding of the Ticketing / Entertainment Industry. (Desirable)
Team player & comfortable working in a busy team environment
Confident communicator that can easily maintain positive working relationships & can work well with other departments and varying levels of management
Self-driven & Results orientated to meet goals with minimal supervision
Flexible approach to work with flexibility to undertake occasional business travel
A responsible attitude
Ability to determine when appropriate to escalate issues to enable resolution

Administration Assistant Resume Examples & Samples

Coordination of meetings, internal and external
Proactive and helpful support of internal client relationships
Support Project Manager and project team with day to day tasks including: Project Planning & Execution, SH&E requirements, project setup and closeout, financial support, project reviews, and general administration
Participate in development of bid proposal material
Perform the role of Project Document Control on systems, as required
Assisting with project or business unit reports, presentations and minutes
Building / Construction industry knowledge is preferred

Administration Assistant Resume Examples & Samples

Formatting of technical documents and presentations
Preparing minutes of meetings
Scheduling meetings
College graduate or relevant experience
Minimum 5 years’ experience
Previous administration experience for a design consultancy or with a civil engineering construction company
MS office experience – Word, Excel, PowerPoint
Ability to type 30 words / minute
Fluent in written and spoken Arabic

Administration Assistant Resume Examples & Samples

Provide direct support to the Office Manager and to other functional areas as assigned by the Office Manager
Administrative support to reporting activities
Assistance to the CSC Commercial Manager for maintenance of contract documentation
Purchasing, disposal, maintenance and inventory control of office equipment and furniture and fittings
General Office Management including office goods and services, postage, freight, telephones, process staff expense claims, security cards and security issues
Liaison with Department of Defence administrative staff with regard to all matters including car parking, security, mail, essential services and other related matters
Coordination of travel and dissemination of travel information and instructions to project staff

Regional Administration Assistant Resume Examples & Samples

Plan and manage all travel and accommodation for local Commercial team, ensuring cost effectiveness
Monitor monthly expense costs
Identify and act on opportunities to improve effectiveness and flow of office activities
Manage and deliver small projects
Maintain confidentiality & level of judgement, attention to detail

Administration Assistant Resume Examples & Samples

Provide core Corporate Services responsibilities, to include, full reception and meeting room schedule management
Dealing with all incoming calls
Meeting and greeting all guests, offering refreshments, ordering lunches
Maintaining the Reception and meeting room areas, ensuring they are kept tidy, clean and furnished with stationery, and relevant equipment
Sorting and distribution of daily post
Management of incoming and outgoing courier
Coordinating all maintenance call outs for the floor
Microsoft suite (Outlook, Word) basic knowledge
Previous reception experience required
PC based switchboard knowledge is an advantage

Regional Administration Assistant, Whangarei Resume Examples & Samples

Plan and manage all travel and accommodation for local Commercial and Agri team, ensuring cost effectiveness
Use all resources in a cost effective and efficient manner in line with budget
Manage the receipt and payment of invoices & stationary costs
Manage and deliver small projects and events for the regions customer base
High levels of resourcefulness
Ability to work autonomously and manage own time to ensure effectiveness
Excellent interpersonal skills and ability to deal professionally
Previous experience in an Event Management, Administration or Personal Assistant capacity

Administration Assistant Resume Examples & Samples

Good knowledge of Excel, Word and IT skills
Excellent Interpersonal and Communication Skills with customer service experience
A confident team player

Administration Assistant Resume Examples & Samples

Provide administration support to the General Manager and all hotel departments
Organise meetings and attend, for the purpose of taking minutes as required
Coordination of reports, invoices, presentations and company correspondence
Assist in coordination hotel projects & audits
Liaison with guests (including responding to online reviews), Heads of departments and suppliers
Assist in the management of Planet 21

Administration Assistant for Tmag Resume Examples & Samples

Setting up and maintaining a filing system for all key documents for GCA
Translations of various memos that come through, as well as in meetings with customers, etc
Meeting minutes and follow-up
Calendar maintenance and scheduling for General Manager
Manage all Travel Arrangements for Managing Director Asia/Korea, General Manager GCA, including last minute changes
Manage expense reports for MD & GM via proper system requirements
Various personal support for expatriate
Manage process for maintaining and upgrading key company assets (e.g., Company vehicles, IT equipment, housing contract for MD, etc.)
Team organization and tracking of key deadlines
Maintain office supplies for entire team
Maintain well organized and clean office environment at all times
Lead all event planning for GCA Events such as seasonal Sales/Trade Meetings, Customer/Media/VIP Events, Company Incentive Trips, Employee Team off-site meetings, etc. Such events can be held anywhere around GCA, and can include, but not limited to bookings and arrangements for flights, hotels, food, local transportation, meeting rooms, IT equipment requirements to support meetings, Country VISA arrangements, local entertainment arrangements, etc. Ensure all events are well planned and run smoothly. Adhere to strict timelines, budget process, purchasing department requirements, accounts payable requirements, etc
Assist GM in coordinating certain activities from all departments as required (Meeting Calendar, Bookings, etc.)
Support China Visa process for all TMaG visitors to China for related business meetings
Collect regular reports from all departments and file
Carry out special or ad hoc projects and assignments as requested
Good communication and customer service orientation
Strong MS Excel, MS Word and MS PowerPoint skills
Degree Holder
Minimum 1 year’s working experience
Good command of spoken and written English

Administration Assistant Resume Examples & Samples

Call answered and transferred
Manage all administration work/suppliers of EC offices, including but not limited to air ticket, stationery, express, hotel, business card, renovation etc
Be sure all office facilities are in normal running and maintained, like print/fax machines, MFP, furniture, pantry equipment etc
Be responsible for payment application of EC
Monitor and control administration cost of EC
Assist office manager for teambuilding, annual dinner and kick off meeting
Take charge of visa application and invitation letter issued
In charge of 5S and EHS of offices in EC, and make sure work environment safe and clean
Assist office manager for other administration work if necessary
Support the external recruitment channel (Post JD, Refresh JOB positing)
Maintain the Taleo system
Solid PC skills, such as word, excel, PPT etc
Skilful oral and written English, CET-6 or above is better
Self-driven, strong execution, good initiative and team player
Be nice and good communication skill

Administration Assistant Resume Examples & Samples

General administrative support to the China Team
Management of weekly schedule
Travel and accommodation arrangements
Photocopying/printing/filing
Maintain office supplies for Department
Co-ordination of internal meetings
All courier requirements of Department
Distribution of sales and support materials to Licensees
Liaison with office landlord and vendors
Support China Team in developing and executing the brand and franchise plans in China
Permanently provide market insights for
Entertainment industry
Content consumption
Consumers / Retailers
Social Media
CP categories
CP channel of distribution
Themed Entertainment
Gaming Industry
Preparation of presentations (internal / external)
Facilitate meetings and follow up with key decision makers in content distribution, social media, gaming, themed entertainment and retail to help implementing the marketing plan
Review CT&E reports for approval by VP (ensuring documentation complete and accurate account coding)
Assist in contract processing for CNE SEA (DM preparation and submission to Contract & Finance Administrator
Distribution of monthly contract tracking report to CNE team

Administration Assistant Resume Examples & Samples

To carry out a broad range of administrative work including printing, scanning, making up files etc
To carry out a broad range of Development Management and Building control work, primarily validating applications for completeness, also when processing appeals, trees, enforcement, planning policy and project work
To register and administer prior notification applications
To undertake the broad work above together with submission of applications and associated planning work where required
To provide advice in person, on the telephone and in writing to all clients and other users of the service including applicants, agents, members and the general public
To provide excellent customer service to all clients and to help build good relationships with them through the production of high quality work and by acting in a professional manner
To support the service to win new and repeat business by helping with the submission of bids, proposals and by producing high quality work
To identify potential opportunities to improve service provision and efficiency
To deal with customer contact and respond to complaints, logging on the appropriate system
To support associated services such as Building Control and Land Charges to meet business demand
To undertake all work in accordance with a costed work programme maintaining and seeking to improve profitability at all times
To assist in the preparation and submission of all types of planning applications and appeals

PA / Administration Assistant Resume Examples & Samples

Advanced level skill in PowerPoint with talent and flair clearly demonstrated desirable
Appropriate Business College qualification in secretarial studies and/or business practices (preferred)
Excellent Word Processing/Power Point/ Excel skills Managing electronic diaries Organising meetings Arranging travel / accommodation
Preparing reports / documents / correspondence / minutes
Preparing PowerPoint presentations
Liaising with key internal and external clients

Administration Assistant Resume Examples & Samples

Project set-up and maintenance using our BST system
Coordination of monthly billing including entry and checking of timesheets
General administrative duties including answering the phone, formatting documents, organizing meetings etc
Assisting Project Managers with reporting including spread sheeting, typing and formatting proposals and tenders
Day to day office administration including but not limited to accounts receivable and payable, debtor management, vendor management, assisting with office maintenance, HS&E activities, coordinating social events

Administration Assistant Resume Examples & Samples

At least two years’ administration experience from a professional services environment or similar. This position may also suit a recent graduate with an interest in business operations
Demonstrate an ability to manage workflow across various stakeholders
A proactive and solution-focused approach
Strong computer skills and the ability to pick up new systems
Degree qualified preferred, but not essential

Administration Assistant Resume Examples & Samples

2-3 years of office administration experience supporting an office environment
Proficient in technologies such as MS Office, telephone, teleconferencing, web conferencing
Ability and willingness to respond to changing priorities and demands
Excellent communicator
Ability to work under own initiative, think logically and recommend solutions
Excellent organisation skills and the ability to work accurately under pressure
The ability to build and maintain good working relationships with staff across local and overseas offices

Administration Assistant Resume Examples & Samples

BC or MD studies
Knowledge of MS Office
SAP knowledge advatageous
English language - communicative level

Administration Assistant Resume Examples & Samples

To provide administrative assistance across the EFSS function
Work effectively as a team member and help provide cover for other team members in their absence
Printing and distributing of remittances and payslips
Compiling and distributing cost reports
Scanning and filing documents
Archiving and ensuring records are maintained securely
Sorting and delivering post
Assist with input into banking software and producing daily payment lists
Assist with SOX audit work

Administration Assistant Resume Examples & Samples

Receiving and processing paperwork in an accurate and timely manner
Data Entry to various systems
Respond to queries by retrieving information, and resolving where possible
Understand and apply key controls and work to department deadlines
Maintain good working relationships across all areas of the business
Ability to communicate effectively and provide a level of understanding to all customers that provides them with a clear and concise answer to any query
Ability to assess where necessary the need to escalate issues to Team Leader/Manager to ensure a satisfactory outcome to all
Understanding of related payments and deductions
Data Input
Work to tight deadlines
Ability to handle high volumes of paperwork and telephone queries
Numerate and basic analytical skill
Commitment to good customer service

Administration Assistant Resume Examples & Samples

Diary and Email Management of Senior Jacobs employees
Meeting management , bookings and confirmations
Maintain a high level of confidentiality at all times
Excellent knowledge of Microsoft Office applications

Senior Administration Assistant Resume Examples & Samples

Handles routine administrative questions, tasks and general office support
Oversees reception area activity including visitor access and sign-in, deliveries and main phone line coverage. Ensures back-up is prepared and available at all times
Coordinates and reports all facilities and maintenance activity
Works with Facilities and IT to coordinate office moves, system access, and telephone changes which include complete and accurate request documentation and procedures
Coordinates arrangements for presentations, special projects, training, luncheons, meetings, and travel
Processes shared expense invoices and employee expense reports in Concur
Tracks and prepares monthly reconciliation for P-card expenses
Gathers information and prepares responses to action items. Reviews, proofreads and analyzes documents to assure accuracy and conformance to company procedure before signature or release
Provide confidential handling of personnel activities and maintaining organization charts and staffing count
Responsible for creating and maintaining departmental files as well as document creation, filing, sorting, copying, prioritizing, faxing, and distributing mail and documents
Use of personal computer and standard software to draft, prepare, revise, and polish documents (reports, graphic presentations, spreadsheets, internal/external correspondence, merge documents, tables, payment requests, expense reports, organization charts, etc.)
Participates in and supports department and company employees in related teams, committees and organizations to accomplish special projects, company, and department goals
Oversees mail/copy room, break rooms and orders standard as well as non-standard office supplies
Utilize MS Outlook, voicemail, and/or e-mail for distribution of information
May be required after hours to address emergencies, facilities issues and/or executive assistance needs. Company issued phone made available
Advanced with MS Office Suite (PowerPoint, Excel, Word, Outlook, Visio) to create documents, graphic presentations, correspondence; merge documents, spreadsheets, appointment calendars and reports
Experienced with SAP, Concur
E-mail and Internet proficiency
Ability to prioritize tasks assigned by multiple sources
Strong organizational skills required with the ability to schedule and plan complex arrangements for meetings, presentations, travel and other special projects

Administration Assistant Resume Examples & Samples

Organize breakfask, lunch, coffee administration and cleaning
Prepare meetingroom and be availiable during meeting
Assist at events and customer/partner visits in terms of practical arrangements
Office administration including post office and other practical needs
Be at hand to support the business and staff where ever the need is

Administration Assistant Resume Examples & Samples

Ensure appropriate documentation is on file to support STIP/LTD/Maternity Leaves, if applicable
Updating staff records on Horizon
Formatting and producing spreadsheets (Level 2 Complexity – advanced formulas)
Setting up presentations from written material / rough drafts (Level 2 Complexity – e.g. Power Point)
Conducting back up of systems
Assisting with the preparation of floor plans /co-ordinating relocations / moves
Maintaining a Business Resumption Plan for the department
Maintaining office equipment / furniture inventory /contracts
Overseeing records and filing system management
Resolving telephone / voice mail problems / changes
As directed, co-ordinate and facilitate the release of significant initiatives / communications or launches by
Liasing between groups, both internal and external, to ensure timely / accurate delivery of materials
Contacting and arranging printing, production, receipt of signoffs, etc

Treasury Services Administration Assistant Resume Examples & Samples

The qualified individuals will be responsible to service the day to day needs the client relationship, including answering general questions, reviewing paperwork, resolving time sensitive issues by working with appropriate internal departments and/or other parties and assisting with process improvements
Responsible for working productively and professionally with peers and/or other team members to help service clients
In addition to post, faxing, room booking, car booking and on-boarding/off-boarding of new starters/leavers, the candidate will need co-ordinate travel. Assist with reconciliations of Travel & Expenses onto online system and present for payment
The candidate may also be required to prepare and/or assist with creating presentations, charts/graphs, databases, spreadsheets, and materials for meetings. The candidate will be responsible for updating a variety of shared spreadsheets and databases therefore attention to detail is critical in this role
At least two years of administration experience required
The applicant should be detailed oriented and organized. Must have the ability to multi-task in a fast-paced environment
Strong commitment and dedication to client service, with customer service experience a plus
Must have exceptional oral and written communication and interpersonal skills
Must be extremely organized and detail-oriented with the ability to balance many tasks
Strong PC skills - Intermediate Excel (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Lotus Notes preferred)
Knowledge of general office procedures (e.g. filing, post, faxes, correspondence, arranging meetings)
Tact and good judgement in confidential situations and the ability to interact at all levels

Senior Administration Assistant Resume Examples & Samples

Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
Support team in creating/revising announcements/presentations
General tasks
Advanced Microsoft Office software skills
3 years of experience
Combined theoretical and practical knowledge incl. company policies and practices

Administration Assistant Resume Examples & Samples

Processing invoices, expense reimbursements, Cabcharge and Amex reconciliation
Assist with organising team events, e.g. monthly morning tea and drinks, June events, catering for late night working
Floor duties including ordering supplies, being the point of contact to liaise with IT and Building Services, distributing mail; ordering business cards, arranging couriers
Working with key business partners: Building Services for property maintenance, IT for technology and hardware, Accounts Payable team, MAM Events team, Guest Relations and Security
Assisting with staff movements including new starter, departures and transfers
Update Org charts and temp invoice cost tracking; maintaining staff records, mailing lists,
System administrator for various applications
Profile and IT setups for team including system access requests
First point of contact for staff on all office administrative concerns and issues
Providing support/back-up to EA during busy times and annual leave; and
Daily and monthly Reporting
Assisting with user access reviews
Diary management - including arranging meetings and conference calls with internal/external parties
Ad hoc administrative duties as required
High attention to detail, effective time management and multi tasking skills
Be professional, flexible, mature, and approachable with a positive attitude
Ability to work as part of a team and also able to work autonomously managing own work deadlines to agreed outcomes
IT knowledge or ability to pick up applications quickly will be beneficial

Administration Assistant Resume Examples & Samples

More than 2 years receptionist or related experiences in multinational company
University degree, Good English in verbal and writing Good computer skills
Good communication skills, like work along with people, opening mind
Able to work under pressure, good team player. Initiative and Result Orientation

Administration Assistant Resume Examples & Samples

Provide support to the Operations Support Manager in arranging various events. You will be responsible for sourcing venues, arranging meals, entertainment, managing attendee list and all other activities associated with event management
Source venues and book off site training sessions for client meetings, ensuring business requirements are met by organizing video conferencing facilities, projectors, flip charts etc
Arrange catering for various meetings including new joiner training, team get together
Liaise with our travel team and arrange hotel and flight bookings
Arrange printing of business cards and other company stationery
Reception cover which includes handling external and internal calls, meeting room and car bookings
Assist with other administrative duties to help ensure smooth office operation
0-1 year relevant working experience
Collaborative skills
Additional qualifications (certifications and/or licences if applicable)
Degree in Human Resources Management will be considered as an asset
Good Knowledge of MsOffice

Administration Assistant Resume Examples & Samples

High School Diploma/GED Required
1-5 years’ administrative experience, insurance defense setting preferred
Intermediate knowledge of software applications including Microsoft Outlook, Word and Excel, Internet, and other web-based applications
Basic communications skills including the ability to maintain a courteous and professional demeanor with clients, customers and colleagues; handle calls and inquiries in a timely manner
Prioritizes work well and organize own time; able to multitask
Ability to complete professional documents utilizing basic grammar, spelling and format skills, including accurate preparation of legal pleadings, schedules and client communications

Project Administration Assistant Resume Examples & Samples

Facilitate smooth flow of documents requiring approval signatures
Attend project / department meetings as requested
Requesting access and rights for team members and clients to project directories and JPI
Maintain safety records for project team
4+ years' of relevant experience required

Administration Assistant Resume Examples & Samples

General office administration such as; binding, printing, organising documents/folders & delivering documents to other offices etc
Collecting, opening & distributing mail to appropriate team/ individuals
Ad-hoc diary & travel arrangements, as well as providing reception cover during busy periods
Liaising with administration teams in other offices and sharing knowledge for continuous improvement

Administration Assistant Resume Examples & Samples

Proactive thinker with the ability to use their own initiative
Team player, with the ability to work on their own as well as with other team members
Good working knowledge of MS Office with advanced excel and word capabilities
Prior experience of working in a similar role within a professional, demanding environment where high standards are paramount
Experience of some of the key activities listed above
Proven planning and organisational skills, with the ability to prioritise tasks within agreed timeframes
Excellent attention to detail with the ability to get work right first time
Commercially aware with an understanding of a business' needs and aims
Educated to A level standard, or equivalent, (minimum of 5 GCSEs, including English and Mathematics)

Administration Assistant Based Resume Examples & Samples

Diary and Email Management of Senior Jacobs employees
Handle all requests and queries appropriately and proficiently
Meeting management , bookings and confirmations
Dictation and minute taking – produce accurate data
Maintain a high level of confidentiality at all times
Excellent knowledge of Microsoft Office applications
Ability to multitask and take direction

Administration Assistant Resume Examples & Samples

Travel coordination and organization of Meetings, Training Seminars, and Conferences
Compiling of all correspondence, presentations and communication
Coordinate diary, screening of incoming calls and monitoring of incoming emails
Trafficking of all in & out going paper in the office and maintaining of a proper filing system
Establish & maintain an easy accessible data base
Ensure all statutory permits are up to date
Coordinating all meetings and compiling minutes of these meetings
Interaction and cooperation with relevant internal parties / service units
Keep active communication with clients and colleagues
Relevant high school qualification and Secretarial Diploma or appropriate equivalent qualification required
3-4 years working experience in a PA / Office administration role
Computer literate – SAP/, Microsoft Office (Intermediary level)
Well organized, meticulous and able to plan and prioritize activities
Perform well under pressure
Able to work as an integral member of a team as well as individually
Candidate is required to have a valid drivers license and own vehicle

Administration Assistant Paris Resume Examples & Samples

Preparing papers for signature
Good educational background, min. Lycee
Experience of working as an administrative assistant in a multi- national organization
Good written and spoken French and English
Proactive, well organized with the ability to manage their own time effectively
Excel would be an advantage but not essential

PA / Administration Assistant Resume Examples & Samples

Be proficient in the use of MS Word/Excel/PowerPoint and all its necessary functions
Provide an accurate and fast typing service using MS Word
Produce all types of correspondence, reports etc. and ensure they are sent promptly to the relevant party
Maintain an accessible and logical filing system on PC and in hard copy on all data processed by the Head of Department
Ensure E mails and faxes are received/sent on a timely basis
Prepare presentations on PowerPoint adhering to NT corporate identity
Ensure the preparation and circulation on a timely basis of data for in-house/external meetings as required
Board Reports
Administrators Reports
IEMC Leader Reports
Meeting agenda’s
Presentations for client visits/staff presentations
Take minutes of meetings as required, and produce final draft for approval
Expense management via Concur
Process Invoices via Global Accounts Payable
Update Organisational Charts for the Department on a regular basis
Photocopy, bind etc., as required
Organising and maintaining diaries and making appointments
Organising and attending meetings – ensure manager is prepared for meetings
Update Senior Management appointment schedule on a weekly basis
Organise dinner, lunch, hotel reservations
Screening phone calls/enquiries/requests and handling them when appropriate
Receive visitors
Organise travel/visa’s and accommodation - liaise with the Company travel agent to ensure the best options in terms of cost and time saving
Ensure timely and accurate completion of timesheets
Establish good working relationships with management and staff of Northern Trust
Prioritise work and meet deadlines set by the Head of Department
Ensure that all outputs are to the highest standard with minimum errors
Adhere to Company policies and procedures

Administration Assistant Resume Examples & Samples

Some computer skills required Microsoft packages
Experience of diary and meeting management
Able to work to tight deadlines under pressure
Experience as an administrator in a busy work environment
Ability to liaise with colleagues clients at all levels
Strong personal initiative and ability to work unsupervised
Excellent interpersonal skills and ability to liaise with colleagues clients at all levels
Excellent organisational skills with a keen eye for detail
Ability to work effectively as part of a team - Ability to manage more than one task at any time efficiently and confidently
Pro-active, customer focussed, well spoken and professional manner
Good listening skills, able to work with minimum instruction

Administration Assistant Resume Examples & Samples

Providing team administration support as directed
Assisting with project administration as directed
Processing invoices and expenses
Data entry for timesheets
Preparing reports as required

Administration Assistant Resume Examples & Samples

3+ years of strong, proven administrative experience
Prepare extensive domestic and international travel arrangements including air, hotel, transportation and itineraries
Ensure business and travel schedules are maintained and managed to assure leader

Administration Assistant Resume Examples & Samples

Support the Order Services Team with general duties (preparation and delivery of letters/invoices to customers, physically or electronically; filing of customer documents; registration of payments, occasional mass mailings, etc
Support Sales Team (appointments, meeting rooms, travel booking, expense reports and purchasing requisitions) as well as support in organizing eventual marketing activities and events
Occasionally also support the Finance Controller and the HR Manager with filing activities
Proficiency in Excel, Word, PowerPoint and Outlook
Good English written and spoken
1 - 3 Years’ experience in a similar role ideally in a multinational company

Administration Assistant Resume Examples & Samples

Assisting with documentation management and document execution
Archiving legal documents and record keeping
Coordinating meetings, including room booking and VC arrangement
Processing invoices, payments and approvals
Printing and scanning (including confidential materials)
Preparation of papers ahead of meetings
Travel arrangements and expenses claims
I.T queries � raising IAC/Sprite requests/general issues
Answering phones and relaying messages to the team
Arranging couriers Booking rooms using the internal online system
Ad-hoc administrative duties and project work, including the preparation of PowerPoint presentations
Willingness to work in a trading floor/banking environment with regular interaction with internal clients
Enthusiasm and ability to work as a team player with good interpersonal skills
Excellent IT skills (Word, Excel, PowerPoint and Outlook)

Administration Assistant Resume Examples & Samples

Providing day to day facilities coordination
Providing high quality secretarial support and assistance
Database management
Confident and friendly, with a professional and polite manner
Proactive and demonstrate initiative and commitment to the role
Good organisational skills

Administration Assistant Resume Examples & Samples

To manage day to day operations in the reporting to HMRC (imported parts)
To assist in monitoring NMUK Customs Warehouse systems
To support customs projects
To process daily entries and removals from the customs warehouse using our duty management system (Ricardo), solving and/or escalating roadblocks
To manage Preferential Origin certificates received
To support in other admin tasks in the section such as customs clearance through freight forwarders & the management of the duty deferment account
To support the section, as required, in the development and implementation of the systems enhancements
Strong IT skills particularly in Excel & other MS software
Knowledge of Duty management systems (Ricardo) / warehouse management systems would be an advantage
Previous customs experience preferably in a manufacturing environment would be an advantage
Knowledge of Customs schemes & processes
Must possess excellent analytical, communication and organization skills
Must be motivated, flexible, who works well both individually and in a team

Administration Assistant Resume Examples & Samples

Managing diaries for management staff
Making travel arrangements for management staff
Managing expenses submission for management staff
Managing expenses submission for PM as appropriate
Ensuring resourcing information is maintained by all staff
Ensuring all staff CVs are maintained in corporate format
Ensure skills matrix is populated and maintained
Ensuring that new recruit interviews are arranged and all information is processed through appropriate systems (e.g. recruitment portal input)
Support to bid preparation (e.g. formatting, printing, graphics etc.)
Support to company briefings domestic arrangements
Support to Security Controller

Administration Assistant Resume Examples & Samples

Ensure reception runs efficiently and effectively
Responsible for document production
Responsible for answering switchboard and passing on accurate messages
Responsible for banking
Opening / sending of post
Production of reports and Registers for Account Execs in digital format
Advanced level of PC skills in particular MS Outlook, Word & Excel
Committed team worker
Flexible and approachable
Knowledge of Acturis an advantage
Educated to GCSE or equivalent – desirable

Administration Assistant Resume Examples & Samples

Provides administrative and secretarial support to one or more mid-level professionals
Provides a wide variety of administrative and staff support services
May assist in budget preparation and control activities
May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
Incumbents typically receive guidance and/or direction from more senior administrative staff
High school diploma and 2 or more years related experience required
Working knowledge of Microsoft Windows applications and Microsoft Office

Administration Assistant Resume Examples & Samples

Assist in renewal process, preparation of submission and the gathering of information
Obtain renewal terms for customers and identify potential alternative quotations before producing presentations for account executives to discuss with customers
Prepare documentation for existing customers in relation to renewals and mid-term adjustments in partnership with management
Follow up on quotations and lend support to Brokers
Ensure all customer details are recorded accurately and entered onto system in a timely fashion
Prepare renewal closings from renewal meeting minutes and ensure cover bound by renewal date
Assist in the Pre Renewal Internal Strategy Meeting process as directed by Broking Manager
Deal with Insurer queries in relation to customer policies
Assist with customer queries relating to existing policies and liaise with insurers regarding potential changes and new terms for policies
Confirm cover with relevant insurers, process policies and chase up outstanding documentation when required
Check and deliver policy documentation from Insurers to client
Manage accounts enquiries and liaise with Account Department to resolve queries
Deal with account queries and credit control matters, ensuring they are resolved efficiently and any concerns are raised
Deal with general account queries, and ensure that they are resolved efficiently
Holding/working towards one of the Chartered Insurance Institute Qualification: ACII / Dip CII (ACII qualified desirable)
Good knowledge of general insurance (London Market / Lloyd’s and Industry) products, services, classes of insurance including underlying legal principles and practices relating to risk within own role capacity – Knowledge of global placements and mechanics desirable
Demonstrable previous experience within Account Handling role
Demonstrated rapport-building experience with colleagues and clients
Due diligence in administration and policy checks/processes
Excellent client service focus
Able to identify potential risks/issues and seek advice/consultation when required
Risk aware in customer handling
Proactive in customer-care
Excellent planning and analytical skills
Eligible to work in the UK
Flexibility to attend client meetings when required

Administration Assistant Resume Examples & Samples

Responsible for tracking Contract Certainty
Responsible for 7 day Documents and Summaries of Cover
Responsible for creating and issuing invoices
Ownership of Archive Management
Responsible for sending documentation to clients and utilising i-Portal
Providing telephone support to the Account Management Team
Provide assistance with diary chasing exercises or other tasks as and when required
Creating Risk Registers for onward transmission to clients
Administrative tasks arising from the Renewal process
Good general knowledge of the insurance business - desirable
Knowledge of the Social Housing sector - desirable
Good knowledge and understanding of FCA requirements and other compliance matters
High level of numeracy and literacy
Advanced level of PC skills (including MS Outlook, Word & Excel)
Focussed on continuous improvement
High level of communication skills

Administration Assistant Resume Examples & Samples

Communications for the Unit
Event Coordination and Management
Managing Training and related MIS
Visitor Management
Management Programs: Rewards and Recognition Coordination
Ad-Hoc
Drafting and Reviewing Announcements, Teasers, Internal Communication, Blogs, etc
Updating Communication Boards
Preparing Organization Charts
Event Coordination and Logistics Management
Vendor Invoice Payment Processing
Manage Training Logistics
Tracking Training Attendance and Metrics
Any other administrative work related to the unit
Financial/Budgetary: No
Individual Contributor (IC)/Managerial: Individual Contributor
Percentage of Travel: No
Relocation: No
Prior experience of managing an Admin function in a large enterprise, preferably a bank or financial services company
Certifications: None
Expense tracking
Ability to clearly communicate
Highly organized, detail-oriented, focused
Microsoft office (Excel, Word, PowerPoint, Project) skills
Ability to manage upwards

Team Administration Assistant Resume Examples & Samples

Be independent & work resourcefully & independently
Be able to demonstrate initiative frequently & problem solve
Ability to multi-task, prioritise, and complete work in a timely fashion against firm deadlines
Have a high level of integrity and discretion
Foster teamwork & work as a true team player
Collaborate with peers and upwards
Excellent communication skills (including strong experience with the MS Office suite of software tools)
Strong work ethic and demonstrated ability to act with urgency and accountability for tasks given by your leader

Senior Administration Assistant Resume Examples & Samples

Maintain MS Outlook calendar for the Cluster Medical Head UK & Ireland and designated Medical Team members
Co-ordinate travel bookings (flights, transfers & accommodation) for the Cluster Medical Head UK & Ireland and Medical Team members
Schedule meetings (on and offsite) for the Cluster Medical Head UK & Ireland and Medical Team members including booking rooms and equipment, arranging catering and transport
Co-ordination of relevant conferences and meetings using appropriate software
Complete expense reports via the CONCUR system for the Cluster Medical Head UK & Ireland
Create and distribute general correspondence for the Cluster Medical Head UK & Ireland and Medical Team members
Create visual presentations through Microsoft PowerPoint, for team where required
Process Purchase Orders via the SRM/SAP system for the Cluster Medical Head UK & Ireland and Medical Team members
Process invoices via the SAP systems for the Cluster Medical Head UK & Ireland and Medical Team members
Maintain relevant training databases/SharePoint/GC systems for all Medical team
Maintain the filing system for the department including departmental archiving materials as appropriate
Handle confidential information and non-routine information
Medical uploader for Zinc
Co-ordinate with other departmental Administrators
RSA III or equivalent typing/word processing experience
Excellent knowledge of Outlook, Word, Excel and PowerPoint and be able to maintain, upgrade relevant databases
Good interpersonal and communication skills
Meeting planning
Strong knowledge of MS Word, Excel, PowerPoint and Outlook, database software
Demonstrated ability to juggle multiple tasks whilst adhering to deadlines
Must be proactive
Strong interpersonal skills; position requires tact and diplomacy
Ability to communicate at all levels within and outside the company

Face to Face Administration Assistant Chester Resume Examples & Samples

Working on reception of a main corporate council building
Supporting the Senior Administrative Officer in the provision of locality based service delivery
To provide information, advice and services to customers on behalf of Cheshire West and Chester Council
Be flexible, good at problem solving and willing to undertake operational tasks
To be confident to deal with general queries and complaints
Monitor and maintain administrative systems and ensure that all records are maintained in a secure and accurate manner
To build excellent working relationships with Cheshire West and Chester Council staff, tenants and partners
Ensure that the physical working environment is safe and secure
Manage reception services, greet and welcome visitors to the offices between 9 am and 17:00 pm
Deal with difficult customers, complaints and queries in respect of Cheshire West and Chester services
Receipt and safekeeping of confidential and sensitive information, post and parcels
Act as a mentor/coach and deliver training to team members to enable them to cover for sickness and holidays
Microsoft applications including Excel & Word

Site Administration Assistant Resume Examples & Samples

Responsible for site office supplies management,
Responsible for site third party service venders’ management,
Responsible for site visitors’ reception include invitation letter, hotel booking and pick up service,
Serve as site fixed assets coordinator and execute site fixed assets management process,
Serve site SAP system key user,
Handle site invoice, payment request, site petty cash management,
Prepare monthly cost OLK and summary to site manager,
Serve as site training/quality coordinator,
Responsible for site employee check in/out issue,
Maintenance site DB as DB owner,
Admin support to team leaders
Bachelor or above,
Written and spoken English are required,
2~3 years’ experience,
Strong interpersonal skills with customer focus are required,
Good communication skill with cross functional department and third party vender,
Ability to priorities and organize multiple requests and tasks,
Knowledge of office systems and equipment, computer skills, utilizing word, email, excel,
Willing to tackle new tasks and eager to learn and help others

Administration Assistant Resume Examples & Samples

Ability to plan and manage time and resources
High degree of organisational skills
Sound knowledge of procedures, including ISO systems
Enthusiastic and professional manner
Administrative functions e.g. Quotations, presentations etc
Team work and cooperation
Organisation and efficiency

Administration Assistant Resume Examples & Samples

Working knowledge of administration tasks
Working knowledge of preparation, analysis, validation and reporting
Current drivers licence
Minimum 3 years experience in administration
Competent in I-Procurement and Quadrem
Ability to get along with others
Ability to function as a team player and member
Ability to follow work rules

Administration Assistant Resume Examples & Samples

Must have the ability to interact professionally with others
3+ Previous experience in Data Entry analysis and/or customer service
Strong verbal and written communication skills in a fast paced environment
Detailed Oriented
2-4 year degree
Collecting Data and presenting result of analysis
Create graphs, charts, reports and tables
Interpret data and analyze results
Strong Microsoft Office experience ( Word, Excel, Outlook)
Create, download and manipulate data
Work closely with supervisor and hourly associates to coordinate projects
Filtering and Cleaning data, checking for errors
Reviewing of reports
Assist Training Specialist with data and Standard Work Elements
Participates in TPM projects
Participate in additional Data Entry responsibilities and tasks
Updates and Audits team TPM boards
Identify improvements that can be made in data collection system
Training operators on OEE sheets & Input data
Work with plant leadership to prioritize information needed
Correct any data abnormalities and share with TPM teams
Support in data entry for Safety and Training department

100

Administration Assistant Resume Examples & Samples

Record claims accurately on Risxfacs within product standards
Acknowledge claims to clients by letter or E-mail
Issue standard letters as directed
Filing of claims folders
Open, date stamp and sort incoming mail (including E-mail)
Prepare and frank outgoing mail
Assist in Diary process
Complete and submit CRU forms accurately
Answer and distribute incoming phone calls
Close claims on Risxfacs as directed
Retrieve closed claims from storage as directed
Assist in general office administration (eg post, printing, order supplies, maintaining equipment) to ensure smooth running of office
Basic understanding and knowledge of general clerical duties
MS Excel - Advanced Level
MS Access - Intermediate Level

101

Administration Assistant, KSA Resume Examples & Samples

Labor Entry in Kronos - man hours of personnel
Updating Open job report/spread sheet as per the last update received
Updating tracker tickets as needed
Update Sales Order in Glovia as per order received from customer(PO)
Opening ticket in tracker
Opening Work Order in Glovia
Creating Sales Order in Glovia
Tagging of Work Order to Sales Order in Glovia
Generate Quotation - Repair,TDI, Budgetary
Generate Purchase Requisition for required /approved items/jobs
Purchase Requisition to any other vendor as per request
Generate Transfer Order Requisition (entering of parts in Work Order BOM in Glovia)
Purchase Order (expenses/mileage of personnel) as need per job
Finalizing Work Order for invoicing
Scan the copy of invoice and save to job folder, tracker
Closing of ticket as per completion of jobs
Submit Invoice original copy to accounts
Follow up on PO to customer/TDI & repair
Updates of PCG personal files folder/ISO competency files
Double checking of parts order in the system/follow up of orders
BACHELORS DEGREE IN ANY DISCIPLINE
EXPERIENCE: 4-5 YEARS IN ADMINISTRATION - SKILLS AND COMPETENCIES
KNOWLEDGEABLE OF MS OFFICE

102

Administration Assistant Resume Examples & Samples

Processing fortnightly payroll and management of the ADP system for leave
Support with Accounts Receiveable and Payable activity for the Branch (i.e. receipting customer payments, reconciliation of bank statements, raising supplier purchase orders, actioning supplier invoices)
Refunds processing
Petty Cash reconcilliation
Processing Automotive Warranty Plus registrations (SouthPac)
Management of contractor documentation
General reception duties, greeting visitors and diverting enquiries as appropriate
Management of OHSE, including contractor inductions and documentation management

103

Administration Assistant Resume Examples & Samples

Provide the professional ‘first contact’ and reception shop front for the business including visitor orientation and escorting
Provide administration support to the General Manager & National Service Delivery Manager of EO Services
Prepare and distribute periodic and/or adhoc correspondence and documentation associated with the Contract Office activities including but not limited to reports, letters, faxes, emails and notices
Complete the ordering for the Contract Office stationery supplies for all EO Personnel
Exercise appropriate financial privileges for the processing, production, distribution and receipting of purchase requisitions and purchase orders in accordance with Thales, ERP and EFT policies and procedures
Provide support such as general administration, data entry and analysing data for the Business Group projects
Control and coordinate the Contract Office filing and records management system in conjunction with the Quality Manager
Coordinate and distribute Contract Office inwards and outwards mail. This may include the coordination of courier services
Organise and coordinate the business units travel in the most cost effective and business efficient manner in accordance with company policy
Coordinate conference room and senior management meeting activities
This may include but is not limited to the coordination of catering services and the planning, booking and coordination of organisational meetings or seminars as required
Previous experience in an administration focused position
High level of interpersonal, organisation and written and verbal communication skills teamed with good attention to detail
Strong knowledge of standard computer applications including Microsoft Office functions

104

Administration Assistant Resume Examples & Samples

Good manner on the phone and email
Good interpersonal skills especially in face to face meetings
A self-starter (will take the initiative)
An influencer (will get things done by busy people)
A completer-finisher (will make sure objectives are met)
Good IT skills especially in MSWord and MSExcel

105

Administration Assistant Resume Examples & Samples

Handling customer concerns
Dispatching drivers
Finding solutions to customer and driver issues
Answer phones, take messages, transfer calls
Continuous learning
Must be able to work within a fast paced environment with a sense of urgency
Working in a warehouse environment
Computer skills essential (Microsoft)
Key entry speed of 40-60 words per minute
Ability to lift up to 50lbs unassisted
Ability to work within a diverse work environment
Previous dispatch / warehouse / logistics and transportation industry experience an asset

106

Administration Assistant Resume Examples & Samples

Coordinate with Business Units sales reps or Sales Managers to resolve issues identified on the planning report (Ads with no charge when they should be charged, undercharges, overcharges etc)
Provide error listing report of issues identified in marking papers to Business Analysts with dollar value impact
Resolve blocked account issues with TCS offshore partners within operational time guidelines
Closely liaise with Business Analysts/ Sales Managers to identify invoice justification and cost allocation before processing
Identify and clarify with respective Business Units that services and or goods have been delivered to Fairfax before invoices are processed

107

Classifieds Administration Assistant Resume Examples & Samples

Handle outgoing, incoming calls and personal customers promptly, effectively and efficiently
Sell classified advertising special offers as required
Ability to come up with creative solutions is a must, as you'll be working to create meaningful solutions for the target audience
Ensure workplace health and safety compliance by adhering to Fairfax Media's HSE policies guidelines and practices
Maintain efficient office management practices and offer support to management and sales teams
Highly developed customer service skills and a customer focus
Experience and results in selling over the phone
Skills in office administration
Ability to meet deadlines with high attention to detail
Work effectively with people and function as a team player
Contribute to productivity and positive morale with a "Can Do" attitude
Resilience and adaptable to change

108

Administration Assistant Resume Examples & Samples

Ability to communicate fluently in English
Intermediate/advanced level MS office (Word / Excel / Powerpoint)
Experience in using Salesforce is an advantage
A minimum of 2-3 years experience as an Administration Assistant in a corporate office environment
Required to work independently and to meet deadlines

109

Administration Assistant Resume Examples & Samples

Provide a highly efficient level to executives and senior management
General office administration tasks including; phone calls, travel bookings, filing, minute taking and general office administration tasks
Operate with a high degree of confidentiality/discretion in managing diaries, calendars and emails
Assist in the preparation of a variety of written correspondence, ensuring a high degree of accuracy and attention to detail
Ensure all documentation is managed appropriately according to relevant standards and procedures
Support the planning and coordination of site visitors, a variety of regular meetings and related logistics
Complete travel bookings, financial acquittals and other monthly tasks as required
Travel to other Thales Australia locations to support business requirements when required
Significant experience in a similar role (EA, PA or Administration Assistant) with a successful track record in supporting executive/senior management in the achievement of business objectives
High level organisational skills and strong computer skills, especially with MS Office
Strong interpersonal skills with the ability to communicate with a variety of stakeholders
Proven attention to detail coupled with well-developed analytical skills
Well-developed communication skills and the ability to influence others to achieve desired outcomes
Dedicated approach to tasks with an outcome focus and ability to operate with confidentiality/discretion
Demonstrated ability to plan and prioritise, proven in working to achieve set deadlines in an autonomous environment

110

Administration Assistant Resume Examples & Samples

Provide high level administrative support to our Vice President and senior leadership team
Extensive diary / email management, complex travel management, coordination of meeting packs and venue bookings as required
General office administration tasks; reconciling expenses, processing invoices, managing office supplies, document management, minute taking and general housekeeping
Prepare a variety of written correspondence, acting with confidentiality, sensitivity and high attention to detail
Ensure all documentation is managed appropriately according to relevant policies and procedures
Act as a Site Escort, coordinate VIP site access and play a central role in related logistics
Relevant tertiary qualification coupled with significant experience in a similar role
High level planning / organisational skills and strong computer skills, especially with MS Office
Strong communication skills, both written and verbal, with a demonstrated ability to support a senior stakeholder group
Proven attention to detail coupled with the ability to work under pressure in meeting set deadlines
Well-developed analytical and problem solving skills, supported by a ‘can do’ attitude
Demonstrated ability to exercise a high level of discretion, confidentiality in a sensitive commercial environment
Those with previous experience in a similar organisation / environment will be viewed favourably

111

Administration Assistant Resume Examples & Samples

Reconciling publisher and supplier invoices and outstanding credits
Monitoring all applicable systems
Liaising with all departments in the business to ensures that correct procedures are maintained at all times
Providing statistical information as per house objectives
Ensuring a high standard of good housekeeping and cleanliness
Working with all members of the team to ensure the success of the business

112

Copyright Administration Assistant Resume Examples & Samples

Field phone calls and organize meetings
Coordinate travel plans and maintain expense reports for senior staff members
Manage supply & gratis requests
Miscellaneous copying, filing, printing, scanning as needed
Maintain department calendars and assist the tracking of certain monthly deadlines for the group
Assist in the creation and circulation of certain regular reports for the Department
Perform administrative tasks pertaining to the copyright licensing process as needed
Obtain and maintain songwriter and publisher ownership splits/shares for songs
Maintain artist and producer agreement contract redactions in various systems
Request, review, and execute licenses as directed
Provide supporting documentation to publishers as directed
Provide accounts payable with payee documentation, including tax information
Process check requests
Assist with special projects on an as-needed basis
4 Year College degree preferred
1-2 years general administrative experience strongly preferred
Knowledge of commonly used concepts, practices and procedures within the record business and music licensing preferred
Proficient written and oral communication skills
Outstanding attention to detail and to organization
Capacity to communicate with a wide range of persons both inside and outside the company in a professional manner
Good working knowledge of Excel, Word, Powerpoint
Ability to work well under pressure and handle a variety of tasks

113

Project Administration Assistant Resume Examples & Samples

Manage travel arrangements and expense reports in accordance with established procedures and travel and expense policy
Manage calendar for multiple senior leadership team members, helping to arrange meetings as needed
Taking and distributing minutes for Facilities Council meeting
Preparing and editing professional correspondence, presentations, memos, etc. and handling this responsibility in a manner appropriate to sensitive, confidential or non-routine information
Assisting with approvals for travel and expense, IT support and other systems for assigned senior leadership team members
Maintain group collaboration platform
Identify & respond to administrative requirements from team projects
Respond to employee questions or issues, utilizing HR Shared Services and other resources to meet the needs of employees on-site
Work collaboratively with the HR Leader and HR Business Partner to drive HR processes in the facility; respond to administrative requirements; and, serve as a first response for Employee relations issues for employees and managers
Perform other admin/facilities duties as assigned
A college degree preferred
5+ years of relevant and recent work experience in support/office management positions
Conversant with federal, state and local tax, labor laws and legal compliance issues helpful
Expert abilities with Microsoft Office, Adobe Suite and Internet search engines
Ability to think on his/her feet, and make good recommendations or decisions when needed
Resourceful, meticulous and ability to maintain confidentiality are critical
Ability to work independently, and to handle multiple responsibilities
Uncompromising attention to detail, organization, and deadlines
Superb written and oral communication skills with knowledge of modern business communication, including itineraries, styling and formatting of letters, memoranda, minutes and reports
3+ years of related experience and could include-
Administrative Assistant

114

Senior Administration Assistant Resume Examples & Samples

Coordinate meetings; prepare agendas and meeting materials; take and prepare meeting minutes
Prepare reports, ad hoc spreadsheets, professional presentations, etc. (i.e., monthly Operations status presentation, biweekly status reports, and organizational charts)
Schedule and implement staff meetings, events and offsite; including agenda management, meeting logistics, and material preparation
Track requests for on-time completion and take proactive measures to prevent missed deadlines
Complete special projects and additional duties as assigned
Business Segment Liaison (BSL) or onboarding experience (or willingness / ability to become certified as a UnitedHealthcare BSL)

115

Administration Assistant Resume Examples & Samples

Purchase order raising on our "Oracle" system
Creating new supplier accounts
Ensuring correct profit centre codes are used during purchase order raising
Cost resolution of existing purchase orders
Printing and producing in-take packs for warehouse colleagues
Discrepancy resolution of in-take paperwork
Liaising with accounts department and agencies on weekly costs and charges
Daily system work on our Manhatten and Axida operating systems
Filing, archiving, scanning and emailing
Note-taking for investigation and disciplinary meetings as and when required
Various administrative tasks

116

Administration Assistant Resume Examples & Samples

Travel organisation and booking
Document preparation
Preparation of training material
Project administration
Reception duties
Formatting, checking and upload / despatch of proposals in accordance with tender instructions
Build of large pdf submissions from multiple source files
Setting up electronic project filing systems using a standard company format
Organizing meetings and calendar management
Strong organisational skills, with the ability to plan and prioritise a varied workload, balancing the needs of the both departments
Proven ability to take ownership of tasks
Competence in all MS office applications
Accuracy and attention to detail are vital
A flexible approach – able to see where help is needed and support colleagues as necessary
Be comfortable juggling a variety of tasks in a sometimes fast-paced operational environment
Excellent listening, written and verbal communication skills
Be a team player able to work with a wide range of stakeholders both inside and outside of the organisation, and build effective working relationships at all levels
Keen to learn new systems and processes
Able to suggest improvements to systems and processes to improve efficiency

117

Administration Assistant Resume Examples & Samples

Collate and process the agency temporary staff timesheets and ROE timesheets
Manage various types of files and documentation as and when required by the management team
Interaction with NHS Trust staff, clients, third parties and other Kier employees by telephone, email or face-to face
Carry out any other general administration or analogous tasks as required
Printing and scanning as required
Raise Purchase orders
Assist on Helpdesk when required
Experience of working in an administrative environment
Proficient office IT skills with knowledge of relevant IT systems
Ability to analyse data and produce reports
Ability to prioritise workload and achieve deadlines
Methodical/ Conscious/ Attentive and a team player

118

Administration Assistant Resume Examples & Samples

2+ years experience in an administrative assistant role or similar role
Experience in calendar management
Very high attention to detail
Able to handle confidential information with tact and integrity – must consistently use good judgment and discretion
Highly motivated and must enjoy fast paced environment; ability to switch gears quickly
Ability to prioritize workload proactively and expeditiously

119

Administration Assistant Resume Examples & Samples

Position Title: Administration Assistant
Sector: Janssen
Location: Taipei, Taiwan
Employment Type: 18 Month Contractor
Work with Sales and Key Account team and responsible for price maintenance and system checking on a daily basis
Be the point of contact for price related matters between Sales team, Global Financial Services (GFS) and Arich
Maintain accurate price during annual reimbursement price cut
Conduct monthly preventative control on price change

120

Firearms Administration Assistant Resume Examples & Samples

Responsible for the inputting, updating, maintenance and quality control of information onto Police, National and other force computer systems in accordance with policies and directives current at the relevant time
Create and assist in the accurate and prompt maintenance of manual and computerised records to ensure the integrity of data held, in line with company policies and procedures so that all information is readily available and accessible
Liaise and work in partnership with but not limited to Lincolnshire Police, Partner Agencies and other Police Forces to maintain and strengthen the commitment to improve customer service
To administer process, maintain and progress Firearms Licensing information on appropriate computer systems or manual records and in accordance with national and locally agreed standards for quality and timeliness
To act as liaison for firearms licensing file progression between Police, FEOs and Decision Makers. Analyse directions, assess for further requirements and process ensuring timeliness is complied with
To administer process, review, maintain and progress file information on appropriate computer systems or manual records in accordance with national and locally agreed standards, quality and timeliness
Respond to enquiries or correspondence as required and provide the appropriate advice, guidance and support as necessary and in accordance with establish protocol
Responsible for the scanning, quality assurance and processing of information on computerised systems
The requirement where appropriate to attend and give evidence at court
Support other units within the G4S service as required from time to time
Undertake other clerical and administrative tasks as required including maintenance of data quality
Assist in training and to carry out other duties as may be required from time to time within the general scope of the post
Experience of data input and retrieval and experience of working within an administrative role
Uses listening and questioning techniques to elicit relevant information
Demonstrates a methodical approach to work with the ability to plan, co-ordinate and prioritise
Demonstrates the ability to check, collate and analyse information ensuring a high degree of accuracy
Demonstrates the ability to assimilate knowledge of relevant force policies and procedures
Ability to work using initiative
Experience in dealing and working within a computerised department
Demonstrates knowledge of Police Computer Systems/ procedures and working practices
Demonstrates knowledge of Microsoft Office packagesPeople who applied for this job also applied for

121

Administration Assistant Resume Examples & Samples

Assist Administration Manager with processing of daily banking and reconciliations
Support Administration manager with accounts payable and payroll processes
Relieve the Concierge desk on breaks and as required
Compile and distribute memos, letters and faxes as required
Compile and distribute the minutes of team meetings
Compile the agendas for team meetings
Manage and/or coordinate Manager’s diaries
Prepare all internal and external correspondence
Distribute messages, mail and other correspondence to staff as required
Assist the Retail and Centre Manager with the Debtors related task e.g. TVFs
Assist with daily inspections of the centre to ensure presentation is in line with Westfield Standards
Contribute to initiatives within the team and company to support on-going enhancement of engagement and organisational effectiveness
Strong Excel, PowerPoint and computer skills
Previous experience within a similar fast paced administration position
Good analytical and organisational skills with a keen eye for detail
Previous experience in a customer focused and administration or finance position

122

Administration Assistant Resume Examples & Samples

Booking complex business travel and accommodation, meeting rooms, conference calls, restaurants etc
Assist with the coordination of roadshows and conferences, in support of our dedicated Roadshow team
Arranging client events and meetings and co-ordinating diaries for all of team
Payment and checking of business invoices including corporate credit card expenses
Processing monthly Amex
Client and inter-departmental liaison
Collation of team attendance register and following up leave forms
Coordinating the setup of new starters, transfers and leavers within the team
Assisting the team with the collation of data and dealing with client requests, building rapport with internal and external clients
General duties including distribution of mail, arrangement of meeting rooms, photocopying, printers, dealing with document disposal, ordering stationary and general office administration; and
Ad-hoc projects for the team as required ie collating data from Bloomberg, Reuters
Have intermediate/advanced skills on MS Word, Excel, PowerPoint
Be highly organised, able to multitask and have excellent time management skills
Be resourceful and have the ability to work independently as well as within a team
Thrive in a dynamic business where accuracy, hard work and flexibility are imperative
Have excellent verbal and written communication skills

123

Administration Assistant Resume Examples & Samples

3 years’ experience in a similar role
Excellent computer literacy skills, including Internet Explorer
Advanced MS Office skills- Word, Excel, PowerPoint, and Publisher
Proven experience in problem solving with minimal supervision
Ability to prioritise competing demands
Maturity to handle a range of situations
Ability to liaise with all levels of stakeholders, clients and staff
Ability to work well unsupervised and as part of a team
Highly developed and demonstrated time management and organisational skills

124

Administration Assistant Resume Examples & Samples

Make bookings
Provide quotes
Maintain and develop filing system
Good analytical skills
Strong communication skill

125

Administration Assistant Resume Examples & Samples

Assist in providing timely, insightful financial reporting and analysis for the Westfield Sydney Precinct including net operating income and capital (including actuals and bi-monthly forecast) which promotes awareness of issues and facilitates decision making
Assist in producing (in conjunction with operational business partners and cross-functional finance teams) annual budgets, LTF, bi-monthly forecasts and relevant commentary for the Westfield Sydney Precinct, resulting in on-time delivery and approval of results by the management teams
Assist the management teams in raising purchase orders and paying supplier/contractor invoices
Raise manual billings for the management teams where relevant
Calculate and process monthly journals and review of accruals as part of the month-end process
Performing centre daily banking and reconciliations (including POS and valet parking)
Assist in managing the centre asset and leaseback registers
Assist with office procurement, general upkeep of office areas and planning/coordination of events and meetings

126

Administration Assistant Resume Examples & Samples

Administrative support to the team in all day to day operations
Prepare letters, memos, emails, faxes and other forms of correspondence
Prepare Invoices and supporting policy documentation production
Provide support with answering of telephones; in a prompt, courteous and professional manner
Maintain electronic file system, file correspondence and other documentation
Prepare outgoing mail and correspondence
Use and maintain appropriate systems, procedures and controls to enhance the accuracy
Compile and maintains database and spreadsheet files
Reads and routes incoming mail and faxes
Other general administration tasks as directed by manager

127

Administration Assistant Resume Examples & Samples

Diary and email management to enable the efficient organisation and execution of daily activities
Compile reports, presentations and other documents as required, in line with BHP Billiton Brand Standards
Arrange events, meetings (including minute taking), workshops, room bookings, catering and logistics
Contribute to the on-boarding of new employees
Manage department Light Vehicles
Create Purchase Requisitions in liaison with suppliers and business partners
Booking Visitors on site when required
Arrange business travel for department when required
Ordering department uniforms, condiments, stationery etc. and
Managing and processing employee leave for department

128

Administration Assistant Resume Examples & Samples

To assist Design team with all administration tasks
Managing excel worksheets for team workload and product loading of new products
Manage the administration tasks associated with getting new products on sale using a bespoke in-house system
Assist with reporting production
Providing effective administration support for smooth running of the Design Team
Support Design team with product testing activities
Exceptional attention to detail and high levels of accuracy
Strong PC skills – competent user of Microsoft Word and Excel
Ability to learn in-house bespoke systems
Adaptable and team player

129

Administration Assistant Resume Examples & Samples

Answers telephones, direct the callers to appropriate associates, transfer callers to associate’s voicemail if associated is not available and take and retrieve messages for various personnel
Processing of mail
High School Diploma or equivalent required. Some college or 2 to 3 years experience preferred
Professional presence is a must

130

Administration Assistant Resume Examples & Samples

Manning phones, taking all incoming calls for the department
Taking orders for rigging equipment
Providing quotes to clients
Logging equipment in and out
Filing and archiving
Ordering stationary and supplies for the office
Responsible for the accurate, complete and timely recoding of credit card transactions
Ad hoc support to the team as required
Computer literate with strong MS office skills
Ability to work under pressure from clients and colleagues, responding quickly and appropriately to requests, using own initiative and being prepared to ask for help and advice when necessary
Ability to work well within a diverse team
Organised, with attention to detail
Ability to work to tight deadlines and with changing priorities

131

Administration Assistant Resume Examples & Samples

Liasing with Tunbridge Wells and Portbury to ensure orders are processed in a swift manner
Resolving and reducing DFM queries
Ordering and booking hotels and cars through Capita
Administering Kronos Lite for outbase employees

132

Administration Assistant Resume Examples & Samples

Carries out a variety of administrative assignments including; covering front desk for 3 hours a day and vacation coverage
Maintaining files, copying, faxing and internal request for supplies and shipping
Coordinates travel arrangements and prepares expense reports
Responsible for completing recurring administrative tasks unique to assigned business area
Drafts correspondence, reports/spreadsheets, PowerPoint presentations, meeting minutes and other written documents within the guidelines set for the position
Gathers data and may generate reports
May maintain the calendars and schedules of designated members of assigned business area
Coordinates meetings, books conference rooms and orders lunches for meetings. Ensures that conference room arrangements are appropriate for meeting agenda
Other duties may be assigned to meet business needs
May be required to work extended hours, carry a pager/cell phone and be on call
Bachelor's Degree in Business Administration or directly related field OR Associates Degree in Business Administration or directly related field with a minimum of two years related clerical or administrative experience
Minimum of two years related clerical or administrative experience
Experience with travel and expense reporting
Strong PC skills required, including use of standard MS Office applications
Knowledge to create spreadsheets for tracking and reporting purposes
Must have a great positive, upbeat personality and not get “frazzled” easily
Strong verbal, written, and interpersonal communication skills
Ability to draft professional reports, procedures, and presentations
Ability to shift work efforts based on the needs of the department or business goals
Ability to work independently and be self-motivated
Demonstrates a high degree of personal and professional integrity
Continuously use telephone, PC monitor, mouse/track ball, and keyboard for extended periods of time in order to complete assigned task and duties
Frequently use copier, adding machine, and fax machines on an intermittent basis
Frequently perform walking, filing of documents in upright file cabinets, and occasional moving of storage boxes and heavy books/files is a regular activity within job scope

133

Administration Assistant Resume Examples & Samples

Provide day-to-day assistance to the Maintenance Manager
Manage travel and accommodation for the team members
Ensure the on-boarding process is completed for all new team members
Raise and manage Purchase Orders for the department
Organise department and site wide events including team days and fundraisers
Assist with the creation of site wide communications and celebrations
Provide administration support to the Maintenance Department
Provide efficient and customer focused assistance to all stakeholders

134

Administration Assistant Resume Examples & Samples

Support reception to ensure it runs efficiently and effectively
Production of reports for Account Execs
Data Input from spreadsheets on to main computer systems
Provide administrative and secretarial support to one or more mid-level professionals
Provide a wide variety of administrative and staff support services
Handling client queries

135

Administration Assistant Resume Examples & Samples

A high level of commercial acumen and focused on driving, and achieving results
Stakeholder management skills underpinned with strong influencing and decision making skills
Strong MS Office skills and working knowledge of SAP would be advantageous
Excellent interpersonal skills and communication skills - both written and verbal. The ability to work autonomously within a fast paced environment
Excellent time management and prioritisation skills with strong attention to detail and accuracy
A positive can-do attitude that demonstrates initiative and flexibility

136

Project Administration Assistant Resume Examples & Samples

Booking travel and hotels for staff and checking the respective invoices are charged to the relevant project number
Raising Purchase Orders using the internal finance software SAGE (full training will be given)
Managing filing system and organising existing rail scheme plan documentation
Answering external telephone calls in a professional and timely manner, including diverting calls or taking messages as appropriate
Monthly stock checks of equipment and reporting to Finance team (full training will be given)
General Admin support, ability to prioritise tasks and workload
Good knowledge of using PC tools especially Microsoft Excel
Capable of working on own initiative in a structured manner
Learning attitude with attention to detail
Ability to think logically with good approach to problem solving
Good time management skills and able to work to appropriate deadlines
Team player, flexible and understanding of high pressured environment

137

PA & Administration Assistant, Region Resume Examples & Samples

PA duties including diary management, travel & meeting arrangements
Provide administrative support to Region 1
Purchase requisitions, POs, tracking invoices/payments, HCP spend
Jazz Agree submissions & follow through
Support for sales, marketing & medical activities eg
Preparation for congress/symposia bookings & logistics eg
International congresses
National Sponsorships
Logistics for training & business meetings
Liaising with agencies to help develop materials
Arranging logistics for Advisory Boards
Submission & help with tracking of Educational Grants & Investigator Initiated Studies
General administrative support eg arranging business meetings, travel, accommodation for the team and also our HCPs
Act as a back- up for general office duties
Catering arrangements, Post, Events
Flexibility to cover other office functions eg lunchtime reception cover
Microsoft Office proficiency at advanced level
Strong Company ambassador
Ability to execute on multiple projects simultaneously
Ability to manage own workload with flexible approach
The ability to confidently communicate with colleagues of all levels, including senior management

138

Administration Assistant Resume Examples & Samples

Daily & Weekly Banking Tasks
Run daily PDQ reports and conduct investigation when needed connecting with the cash office
Update weekly reports – sales figures, VAT & footfall

139

Administration Assistant Resume Examples & Samples

Manage communication with facilities and maintenance team
Take ownership of the styling suite
Cash handling and depositing for gift cards
Manage Tower Tenants request on a daily basis
Previous experience in a customer focused and administration inclined role

140

Administration Assistant Resume Examples & Samples

Perform general clerical duties and admin support to the Head of SHE BUK
Provide limited admin support to two Senior SHE Managers (BUK North & South)
Prioritise email responses for Head of SHE BUK
Organise meeting room bookings, catering and hospitality for meetings and events
Booking travel, accommodation, conference and offsite activities
Maintaining up to date database for drug and alcohol testing
Maintaining up to date SHE team structure, contact details etc
Maintain existing statistical databases relating to enforcing authority visits, RIDDOR accidents and statistical analysis
Assist with production of Monthly and Quarterly SHE board reports
Attend training to assist/develop the role where appropriate
Some reception cover may be required to assist the Western & Wales BU

141

Administration Assistant Resume Examples & Samples

Answering all incoming calls and re-directing as appropriate
Managing our electronic visitor’s check-in system
Re-directing email enquiries and managing our enquiries database
Managing inbound/outbound mail, including couriers
Organising catering for events, meetings, training sessions etc
Ensuring the office, meeting rooms, kitchen and bathrooms are clean, tidy and well stocked
Managing office stationery and consumables levels
Managing MB Cars CRM mail database
Photocopying/binding and other ad-hoc administration tasks as required

142

Administration Assistant Resume Examples & Samples

Good communication skills (verbal, written and face to face)
Strong organisational skills and the ability to meet deadlines
Strong attention to detail skills and dedication to quality outputs
Worked as part of a team as well as on your own successfully
Competent IT Skills
A minimum of five GCSEs grade C or above (or equivalent) which must include English and Maths

143

Cashiering & Administration Assistant Resume Examples & Samples

Any administration duties requested by the Hotel Manager
Weekly cashiering, reporting, due backs and petty cash
Float spot check at the end of each month for both our onsite restaurant and Front Office
Receipting all beverage invoices
Weekly beverage spot checks
Food and beverage report for Hotel Manager
Answering all guest surveys
Beverage stock take each month
Banking
Mail Collection

144

Qr-administration Assistant Resume Examples & Samples

With clear direction, but acting with considerable independence, performs advanced, diversified and confidential administrative and secretarial support
Tactfully handles inquires and/ or refer to appropriate personnel/ department
Reviews , answer mail and inquiries and determine if executive action is required
Provides necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements
Takes and transcribes dictation . Draft letters and internal memo's independently. Process, handle, and maintain all types of confidential information
Checks all incoming documents and ensure completeness/ accuracy of information provided to fast track approvals, (Invoices/Statement etc)
Coordinate prompt purchasing of office supplies and stationeries
Ensure proper maintenance of all office equipment
Anticipates and prepares meeting materials, charts, and reports needed
Establishes & maintains confidential filling system, categorize & maintain manuals, sensitive correspondence & other source material

145

Administration Assistant Melbourne Resume Examples & Samples

Reviewing expense claims and finding trends in line with our expense policies
Timely recordkeeping, document maintenance and organization
Assisting the HR Manger with any adhoc administration tasks as required
High levels of organizational skills
Driven, hard working and proactive individual
Ability to maintain a high level of accuracy in performing all essential duties
Ability to work in a fast paced, self-starter work environment and able to meet deadlines
Strong time management skills and ability to multi-task effectively
Proficient in excel

146

Senior Administration Assistant Resume Examples & Samples

Scheduling meetings and booking meeting rooms
Arranging travel itineraries and coordinating travel arrangements including booking travel tickets and settlement of related expenses
Preparing and distributing minutes of meetings
Updating EMEA organisational charts
Maintenance and ordering of office supplies
Screen telephone calls and resolve routine and complex inquiries
Typically requires a high school education or equivalent
The qualified candidate will have a solid background of secretarial experience at senior manager level within a large, multi-networked organisation (FS industry experience is preferred but not essential)
Must have a high level of interpersonal skills to handle sensitive and confidential issues. Position requires poise, tact and diplomacy
Must be able to interact and communicate with all levels of the organization
Must be familiar with and be able to use personal computers, data storing, Excel and other Microsoft Office Suite products
The role may also require the regular use of business or technical vocabulary coupled with sound knowledge of organizational operations, procedures and staff
Must be well organized, able to handle multiple tasks simultaneously and therefore manage priorities, establish and meet deadlines
Skilled in typing, shorthand, and/or dictation, advance proofreading/editing and word processing
The candidate should have good math skills, excellent oral/written communication skills as well as organizational/interpersonal skills
Makes independent decisions regarding planning, organizing, and scheduling work

147

Casual Administration Assistant Resume Examples & Samples

Manages reception and front of office meeting rooms including the ordering of kitchen supplies, repairs and maintenance
Manages email and calendar appointments including coordination of department meetings and/or external client events
Book & prepare staff itineraries for travel, including visas, flight/s, accommodation, car pickup/drop-off etc
Create and modify documents including letters, memos, PowerPoint presentations and excel spreadsheets
Works closely with Finance in ensuring invoices are signed off and general budget requirements are managed
Assists the on-boarding program for new staff, ensuring an introduction to the working environment and set-up of the employee within the organization is coordinated properly
Contributes to the development of a positive working culture within the office
Assists local Emergency Response/Site Incident Management Plans and is the first point of call for Corporate Security with issues relating to the Sydney office
Works closely with London Corporate Security in managing all aspects of the Sydney security system and office access cards
Various additional administration requirements as required
Minimum 3+ years of Administration experience
Intermediate to Expert level skills in Microsoft Office, specifically Outlook, Powerpoint, Word Excel and good knowledge of technologies like webex, Good, printers, mobile phones, citrix etc
Expert level administrative written and oral communication & relationship/representative skills

148

Administration Assistant Resume Examples & Samples

Manage invoicing and follow up on the payment status
Maintain the events database
Support the event logistics pre & post show
On-site support at the events
Manage sales enquiry and sales administrative works
Manage sales promotion material and implement effective stock control
Support the sales team to implement sales activities and marketing campaigns
Higher Diploma or above in business administration or related discipline
2 years or above administrative experience
Result-oriented, well-organised and as a good team player
Good Time management & communication skills
Good command of both written & spoken English, Chinese and Mandarin
Good PC knowledge, proficient in Microsoft Office
Will be required to travel occasionally
At UBM plc, we invite you to be part of an organisation that is committed to building a diverse and inclusive culture and to being a responsible, sustainable business. UBM is proud to be an equal opportunity workplace and an affirmative action employer

149

Administration Assistant Resume Examples & Samples

Receiving, coding and processing monthly enrollments for billing
Preparing and balancing deposits and posting payments to the child care accounts
Follow up on delinquent accounts
Respond to telephone inquiries
Other office duties as requested by school management
Business degree preferred
Basic business data processing principles as applied to financial record keeping
Posting, verifying, compiling and reconciling various accounting documents, records and reports. Maintaining attention to detail and accuracy while meeting critical deadlines
Exercising independent judgment within established guidelines and prioritizing work

150

Administration Assistant Resume Examples & Samples

Ensure the timely preparation and delivery of all briefing information for meetings
Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
And
Process expense reports and prepare purchase orders
Creative problem-solver and self-starter
At least 5+ years of full-time, recent administrative experience directly supporting 1 or more executive members (Director Level or above) or equivalent work experience
Incredibly organized and detail-oriented
Ability to prioritize multiple projects
Strongest scheduling and calendar management skills in the industry
Superior travel coordination skills
Knowledgeable about organizing small and large off-site events
Ability to hit the ground running and take charge of the position

151

Administration Assistant, Based Resume Examples & Samples

Some basic laboratory duties
Laboratory admin duties
Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager
Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested
May track a variety of department and/or employee data and complete regularly scheduled reports by required due date
Track, monitor and report on departmental budgets, staffing levels, staff vacations and alternative work schedules, department FTE’s, open positions, and various other administrative data and provides information to management as necessary
Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee leaves, promotions, etc
Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required
May be responsible for the submission of staff expense reports in a timely manner
May function as IT contact including the coordination of maintenance and upgrading of hardware/software systems within department
When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals
Ability to be prioritize opportunities and perform multiple tasks
High School qualifications with related experience; or equivalent combination of education, training and experience

152

Administration Assistant Resume Examples & Samples

Typically requires 3-5 years general administrative experience, or equivalent combination of experience and college level education
Have the ability to work with multiple issues/projects and the experience/ability to support more than one employee's general administrative needs
Microsoft Office Intermediate to Advanced

153

Administration Assistant Resume Examples & Samples

Provide an effective administrative service which contributes to the achievement of business objectives. This will include preparation of weekly timesheets, absence and holiday records, monthly payroll submissions and monthly client billing
Operate office systems, process documents, maintain accurate records and access information in the support of business activities
Resolve enquires from both internal and external customers
Compile and provide routine information, using computer systems as necessary, to provide management with the information they need to effectively make decisions
GCSE (or equivalent) English & Maths
Ability to prioritise workload working with little supervision in a busy and constantly changing environment
Confident and competent user of the Microsoft office package,
Knowledge of SAP, Maximo and Coupa would be an advantage
Confident communicator with all levels face to face and on the telephone
Experience of carrying out a similar role
Reliable and always arrives for work on time
Logical approach to problem solving and not afraid to challenge in the appropriate way
Ability to work alone as well as working as a member of a team

154

Administration Assistant Resume Examples & Samples

As part of this role, and in addition to ad hoc tasks provided to you by the EuroPac Client Growth Programme Manager, you will carry out the following activities
Excellent working knowledge of all Microsoft Office applications. Intermediate Word, Outlook, Powerpoint and Excel mandatory
Proven experience of working in administration
Resilience, fortitude and the ability to work well under pressure
Proven organisational and planning skills
Takes own initiative

155

Administration Assistant Resume Examples & Samples

Raise VDI and on-boarding requests for all new joiners, ensure that provisioning of VDI happens before user joins
Raise telephone requests for all new joiners, ensure that telephone numbers and FACs are allocated before user joins
Ensure that vendor payments get done on time
Rise P2P requests for all new hardware procurement in coordination with technology team
Support and guide offshore clients in IST time zone and on areas related to above
Individual will be responsible for coordinating and helping resolve problem tickets
Be able to works directly with users to understand their requirement and issue and be able to work in coordination with global teams to resolve their issue
Expertise in MS office packages
Ability to support clients in a demanding environment
Good Customer Service and communication skills
Knowledge of technology infrastructure support is plus
Knowledge of payment processing and P2P is plus
Bachelor’s degree (in Science, Computers, Information Technology or Engineering)

156

Qr-administration Assistant Resume Examples & Samples

In consultation with the team generate business documentation, including report writing, presentation creation and spreadsheet preparation and distribution
Coordinate internal and external communications
Travel arrangements, records of Communication (documents, faxes, mail, etc.) to meet the requirements of the team
Perform administrative tasks based on set procedures, establishment and maintenance of filing systems, categorizing and maintaining manuals, Invoices, manage and co-ordinate travel needs and other source data
Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff
Receive and screen incoming telephone calls. Provide confidential administrative support
Prepare charts and reports as needed
Compile reports as directed and ensure that all files are complete and properly maintained
Handle a wide variety of situations and tasks involving the administrative function of the office
Carry out any other duties which are reasonably deemed to be consistent with the demands and responsibilities of this role

157

Administration Assistant Resume Examples & Samples

May take and deliver messages, provide information to callers, set up and maintain files, provide employees with office supplies, prepare and sort mail, perform word-processing assignments, proofread, and research and compile special reports
May operate automated office equipment and utilize software. Assists in the preparation of reports, graphs, and presentations using spreadsheet, graphic software, and/ or database applications. Acts as an information source on organization policies and procedures
Makes appointments and travel arrangements
May assist in establishing office policies and procedures, and coordinates special projects and department activities. May be assigned in various functional areas of the company
Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required
Normally receives general instructions on routine work, detailed instructions on new assignments
Other duties would include: answering phones/transferring calls, greeting visitors, stocking of office supplies and kitchen supplies, processing incoming & outgoing mail, and mass mailings

158

Administration Assistant Resume Examples & Samples

Working to administer all payroll duties such as changes to salary, amendments to working patterns, processing deductions and checking the payroll. Process starters and leavers, ensuring payroll deadlines are adhered to
Maintaining all employee records including new starter documentation and asylum and immigration checks to ensure new employees have the right to work in the UK
Managing the SAP HR system ensuring all information is correct and up to date
Overseeing employees’ holiday and absence to ensure that the company policies are adhered to
Facilitate all aspects of transport administration ensuring full compliance with statutory and business requirements
Monitor and promote a Health and Safety work environment, ensuring compliance with all aspects of Health and Safety procedures and legislation
Other administration tasks as required as part of the overall administration team

159

Administration Assistant Resume Examples & Samples

Performing data entry to ensure accurate information is promptly captured in appropriate information systems
Accurately maintaining manpower, overtime and records
Establishing and maintaining office filing systems, files and records; assembling information upon request; directing other employees in file maintenance procedures
Diploma or Certificate Business Administration
Effective organization and prioritization skills

160

Platform Management Administration Assistant Resume Examples & Samples

Supporting management with the allocation of workload to Negotiators in the Birmingham Legal department
Initiating Document Assembly Tool (DAT) requests for the Derivatives Securities & Financing team
Preparing execution copies of legal agreements, arranging signature, binding hard copies and sending to London / client for signing and uploading to Paragon Legal Module once executed
Maintaining Sharepoint for the Uncleared Margin project
Managing the Legal Administration email inbox where all queries and workload requests are sent
Managing workflow that comes from the Birmingham Legal team on a daily basis. This includes but is not limited to Allocations, Executions, Diamond uploads, Hong Kong registrations, Investment Management Agreement tracker, filing Mercer Reports and general Information Technology support
Distributing ClickView reports and maintaining and distributing 4 eyes and global allocation reports to the Derivatives Securities & Financing management team
Maintaining Diamond and ensuring all relevant information is uploaded and stored in correct location
On-boarding new starters / creating new starter packs, pass access and access to Legal IT systems
Dealing with ad-hoc queries, IT support requests and providing general support to the wider teams
Archiving executed agreements – ensuring sent off site and categorized internal
Dealing with the post – receiving and sending
Submitting travel expenses
Ensuring stationery is replenished and printers are working
Making meeting room bookings and managing diaries
Excellent time and workflow management skills
A flexible and hard-working approach with a high level of accuracy and attention to detail
The ability to work under pressure in a fast paced environment
The ability to identify issues and develop successful solutions
Ideally some previous experience in exposure to senior management or clients
Fluent in English (written and oral)

161

Project Administration Assistant Resume Examples & Samples

Sets up and maintains files, refers callers, arranges meetings and conferences, receives, refers and answers mails
Duties may involve a variety of moderately complex office support functions
HS graduate or equivalent required
0-3 years of Project Administrative Assistant experience required
Experience with Microsoft Office Applications required
Ability to work to a schedule and meet deadlines is required

162

Administration Assistant Resume Examples & Samples

Strong computer skills including Word, Outlook, Excel, PowerPoint, Adobe Acrobat
Excellent time-management and organizational skills
Exceptional communication skills with the ability to effectively communicate with senior level executives and an inherent ability to instill trust and maintain the highest level of confidentiality
Capable of handling multiple projects simultaneously with little to no supervision
Prior Hospitality industry experience
Experience with PeopleSoft

163

Administration Assistant Resume Examples & Samples

Shared reception duties (handling inbound calls and directing telephone traffic)
Accounts payable/receivable
Payroll and banking
HR generalist administration – Onboarding paperwork, organising training and OH&S inductions
Mail processing and other general administrative duties

164

Administration Assistant Resume Examples & Samples

Maintaining and updating data in various systems
Resolving and submitting missing product information
Preparing and reconciling data in Excel
Correspondence with various parties both internally and externally
Assist and initiate ad-hoc and potential projects

165

Administration Assistant Resume Examples & Samples

Across your function
Outside your own country
In local, regional and global roles
In different business cycles
Across business units
In different parts of the value chain
In both functional and business line roles
In teams with people from other disciplines and functions
Experience annual cycles
Participate in teamwork across functions
Vary the task complexity
Administers general business office activities
Has responsibility for clerical activities including mail, word processing, filing and archiving, order processing, telephone answering and stationery supplies
Provide office administration and other support services to the organization
Family that administers general business office activities, which are mainly clerical in nature
Jobs that provide clerical and general office administration services to the organization

166

Student Administration Assistant Intermediate Resume Examples & Samples

A minimum of a high school diploma is required and at least 2 - 4 years of relevant work experience in an administrative or student services capacity
Excellent interpersonal skills including a positive, responsive customer service attitude and the demonstrated ability to work cooperatively in a team-oriented work environment
Must be able to communicate effectively with a large and diverse group of prospective and enrolled students, faculty and staff in various offices across the University and with the general public
Ability to organize and coordinate multiple and diverse tasks with excellent attention to detail and a high degree of accuracy, and to meet deadlines in a timely manner amid a variety of distractions and occasional stress
Ability to exercise initiative, independent judgment, tact and diplomacy to resolve problems
Excellent communication skills, both oral and written, including a high level of effective communication skills on the telephone, in person, and in writing
Proficiency in the use of Microsoft Office software suite (including Word, Excel, Access and Power Point)
A Bachelors’ degree desirable
A working knowledge of University and Rackham policies, procedures, and practices related to student affairs desirable
Hands-on experience with the M-Pathways Student Administration and HR system is desirable, including the student financials, recruiting, admissions and curriculum modules
Experience with survey software such as Survey Monkey, Google Forms/Docs or Qualtrics desirable
Experience working in a Drupal web environment, Canvas desirable
Experience using various forms of social media
Experience with training grants and using XTrain highly desirable

167

SPM Administration Assistant Resume Examples & Samples

Diary management and acting as contact point for senior team members
Arranging and monitoring business travel, including travel visa requirements
Expense reimbursement and medical claims
Keep track of the teams’ meeting schedules
Arrange workstations and assist in scheduling external / internal meetings for visitors
Assist in the preparation of presentation materials
Assist in the organization and reporting of various committees that the team Chair
Ensue the team has necessary tools such as stationery, security cards, business cards and other technology needs
Assist in the onboarding of new team members
Assist in organizing team internal and external activities
Experience in supporting senior management in finance industry
Ability to work independently in a multi-task and fast-paced environment
Be self-motivated and flexible, and able to prioritize and follow through on assignments
Ability to interact with all levels of seniority, and partner with other Assistants
Strong English and Cantonese, Mandarin preferred

168

Administration Assistant to VP Digital Resume Examples & Samples

Preferably in a fast paced and multicultural environment
Advanced user of Outlook, Word, Excel, PowerPoint
Ability to manage varying needs and prioritizing to ensure best business results

169

Lg Administration Assistant Resume Examples & Samples

Be well organised with a good attention to detail
Have effective communications skills, including written, verbal and presentational skills
Be able to work accurately and efficiently
Be comfortable working as a part of a team and equally on own initiative
Have strong I.T skills, particularly Word and Excel (knowledge of the Freeway database is an advantage)
Have a flexible approach, and be prepared to work outside normal hours to meet deadlines

170

Claims Administration Assistant Resume Examples & Samples

Providing a professional and customer-focused general insurance claims service for GB clients, in particular to provide the highest level of customer service and claims advice to Commonwealth Government Agencies in the management of claims for the Comcover portfolio
Managing daily workflow in order to maintain client service standards – Internal and External
Paying attention to detail with data input and integrity, as it has a direct correlation to GB’s fee invoicing and the reconciliation of client imprest bank accounts (where applicable)
Understand and comply with the policies and procedures around securing and handling company and client information
Disclosing customer information only after ID security requirements are met
Reporting any observed or suspected security weaknesses in systems or services, escalating any security incidents through the right channels as quickly as possible
Assisting with qualitative file audits
Providing assistance in the review of external providers
Attending client meetings where applicable
Preparing Standard Client Reports within Service Instructions (as directed)
Assistance with the drafting / review of documented processes
Identify potential fraud/recovery indicators for claims where applicable
Australian citizenship, and be able to successfully achieve a Commonwealth Government Security clearance
Knowledge of general business and administrative practices
PC literacy – Database and Microsoft Office and Excel
Time management and organisational skills
Tertiary qualifications in an appropriate discipline and/or demonstrated experience in a similar role are preferred

171

Administration Assistant for Client Solutions Resume Examples & Samples

Provide superior support to Client Solutions EMEA to help the team achieve its overall business strategy
Manage diaries and travel schedules for senior leadership members in a proactive and highly effective manner in-line with company policies
Communicate effectively and manage workflow with another Administrative Assistant
Deliver operational effectiveness and work closely with the Business Management team on delivering group Town Halls, HR activities, communication management, travel policies and permissions management
Build relationships internally with other support functions to navigate the firm effortlessly on behalf of Client Solutions EMEA
Assist on a range of special projects for the teams and individuals you will support
Assist with Business Continuity Planning in coordination with the global Client Solutions team
A natural interest in investment solutions and a passion for supporting teams
Experience in supporting senior leaders and collaborating with others
Developed time management skills and an ability to switch between tasks quickly at short notice
Effective Microsoft Office skills (Word, Excel and PowerPoint)
Highly professional, organized and committed to excellence
Curious to challenge and dig in when you find a problem and follow through to a solution
Excellent attention to detail and a desire to achieve the highest standard
Outgoing, friendly and calm, even under pressure
Self-motivated, suggesting improvements and driving them forward
Able to build trusting relationships quickly
A clear communicator with excellent verbal and written skills

172

Administration Assistant Resume Examples & Samples

Demonstrated administrative and organisation capability with a keen ability to prioritise and multi-task
A strong financial background and experience with accounts payable – knowledge of accounts receivable and debtor management would be advantageous
Exceptional administration skills and knowledge within the field of leasing or property is desired
Sound knowledge of computer based systems including Microsoft Office and record management systems
Well-developed inter-personal and communication skills coupled with a passion for delivering outstanding customer service
High attention to detail and a proactive approach to your work
The ability to work confidently both as part of a team and autonomously

173

Administration Assistant Resume Examples & Samples

Secretarial support to the senior executives, including but not limited to diary management; travel arrangements and itinerary; assisting the credit card and out-of-pocket reimbursement and other daily secretarial support
Providing support for global office executives travelling to Shanghai in their logistical arrangements, documents formatting, printing & binding, gift purchasing and delivery, etc
Organize regular town hall and office meetings as requested, responsible for meeting notes and distribution
Be a key member for China People & Culture Committee, helping to promote BlackRock values and principles through contributions to the team and culture building in the office
Minimum 3 – 5 years of administrative experience supporting senior-level executives
Degree qualified in BA/BS degree related subjects is preferred
Advanced MS Outlook and strong MS Word, Excel and PowerPoint intermediate skills
Fluent in both verbal and written English and Chinese communication
Demonstrated ability to work independently and multi-task in a fast-paced, global environment

174

Filing & Administration Assistant Resume Examples & Samples

Identifying, opening, generating, maintaining, labelling, updating, closing and archiving files, according to task, author and the Firm’s requirements Ensuring electronic and hard copy files are kept up to date, and appropriate documentation is filed correctly
Modifying or improving filing systems or implementing new filing systems to drive efficiency
Performing periodic inspections of materials or files to ensure correct placement, legibility and suitable condition
Designing forms related to filing systems
Keeping records of materials filed or removed and tracking all materials to ensure borrowed files are returned
Inputting data, such as matter numbers, new or updated information, or document information codes into computer systems to support information retrieval
Maintaining an in-depth knowledge of commonly used procedures and methods in the maintenance of files and systems, including indexed records of location of files
Promoting best practice methodology and training others on filing efficiencies and e-filing
Printing e-mails and documents
Collating, photocopying, scanning, faxing and binding documents as requested
Court filing
Providing ad hoc support to filing projects such as e-filing
Providing other ad hoc administrative support as required

175

Administration Assistant Resume Examples & Samples

Actively provide a high level clerical and administrative support to the General Manager, through the preparation of correspondence and presentations, coordination of agendas and minutes for meetings and maintenance of documents and files
Exercise discretion and confidentiality in the handling of all critical and politically sensitive issues that require the General Manager’s attention
Coordinate and maintain the General Manager’s diary, including managing competing priorities, arranging meeting schedules, logistical support and travel arrangements as well as monitoring emails and telephone calls

176

Administration Assistant Resume Examples & Samples

Build, develop and maintain strong and co-operative working relationships with internal and external stakeholders
Provide word processing services using appropriate software packages to prepare documents such as memoranda, correspondence, reports and procedure manuals ensuring documents meet relevant standards and are completed in specified timeframes
Create and maintain files, documents and systems, working within approved delegations, in accordance with records management procedures
Provide high level executive secretarial and administrative support to the Legal Projects team

177

Administration Assistant Resume Examples & Samples

Excellent customer service skills with ability to deal with tenant needs
Detail oriented; able to resolve problems using facts and sound reasoning
Minimum of 12 months experience in an administrative role
Excellent time management skills; ability to multi-task
Balance conflicting demands and ability to set priorities
Supervisor, Property Administration Supervisor or
Manager, Property Administration

178

Administration Assistant Resume Examples & Samples

General secretarial duties including typing, filing of hard copy insurance claims and arrangement of travel and hotel bookings
Maintenance of claim and policy information contained in AMEC’s electronic claim and policy database, Aon RiskConsole
Administration of payments and recharges both in respect of claims monies and insurance premiums
Undertake any other reasonable duties as requested
Experience of working in an admin or secretarial support role
Be highly personable, approachable, discreet and confidential
Be confident with liaising and communicating with individuals at all levels
Co-operation/Teamwork – works harmoniously with others; coordinates own work with others; values working relationships; friendly positive manner
Quality of work – maintains high standards despite pressing deadlines; checks own work and regularly produces accurate thorough work
Reliability – committed to doing the best job possible; completes work in timely consistent manner; punctual
Judgement – makes decisions based on fact rather than emotion
Safety – Adheres to AMEC’s commitment to safety
Diversity – Treats all people with respect; values diverse opinions

179

Administration Assistant Resume Examples & Samples

Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings etc
Expense reporting
Visa and travel arrangements (domestic and international)
Organize, prioritise and coordinate multiple work activities with the ability to meet deadlines
Proven ability to manage projects, work under pressure and consistently make deadlines
Partner with peers and direct reports of the VPs manage cross-functional initiatives from conception to completion
Coordinate any department events that are being hosted
Serve as liaison between the Go To Market team and other departments internally
Partner with the other department AA to ensure clear communication and alignment
Lead and assist with event planning including meeting set up, catering as needed
Use initiative and judgment within established guidelines
Project Coordination for various needs throughout the year
Ad-hoc support to department AA as and when required
Flawless execution of administrative activities, with high attention to detail, organisation and process
Strong teamwork skills; and a strong ability to offer suggestions and improvements to process and work effectively with all personalities
Strong knowledge of Google Apps and/or MS office ( Word, Excel, PowerPoint) is preferred
Excellent calendar management skills
Ability to be flexible in response to changing priorities and needs
Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
Strong communication -- oral and written
An always present, sense of humour!
Incredibly bright, high-energy individual, with a passion to learn and contribute
BA or BS degree with strong academic background preferred
Minimum of 5 years of full-time relevant work experience, preferably in technology or sales related companies
Must be resourceful
Ability to effectively prioritise & exhibit critical thinking
Must be strategic and flexible
Able to quickly learn new tools, software, and technology
Demonstrate the ability to interact professionally and build relationships with all levels of executives
Interested in implementing processes and procedures to improve work efficiency and productivity
Proven ability to practice sound judgment in a fast paced & dynamic work environment
Maintain a high level of confidentiality when dealing with sensitive information and business matters

180

Administration Assistant Tanzania Resume Examples & Samples

Strong business working communication skills with excellent understanding of the process
University degree or higher Diploma in Management
Proficient in English and report writing skills
Good organizational and management skills
Ability to work and relate with internal customers and external business partners
Result oriented, self-driven, innovative and excellent planning ability
Eye for details

181

Administration Assistant Resume Examples & Samples

The logging and mapping of applications received using Uniform software
Scanning applications & correspondence using IDOX software and uploading documents to the web site
Redacting information to meet current Data Protection requirements
Generate letters and notices to meet statutory requirements
Dealing with colleagues and customers and answering telephone queries
Updating the database with new applications/ responses
File retrieval
Handling payments
Assisting with document copying and scanning
Completing land searches
Assist with the management of information and the development of new information systems
Competent IT skills
A basic knowledge of office and administration processes and familiarity with handling documents & understanding file structures
Good communication skills (verbal, written & face to face)
Strong attention to detail skills and dedication to providing high quality outputs
Ability to deal professionally with clients and customers over the telephone and reception services, providing a fair and consistent service
General knowledge of Council services
Understanding the principles of data protection
Ability to take payents and handle financial transactions
Demonstrate initiative and the ability to make decisions and work with limited supervision
Have a minimum of five GCSEs Grade C or above (or equivalent) which must include English and Maths
Experience of using IDOX and Uniform regulatory services software system
A basic knowledge of the planning process
Be able to read plans and drawings
A full UK Driving licence

182

Administration Assistant Resume Examples & Samples

Composes and/or transcribes routine correspondence, letters, and memos. May proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel
Maintains alphabetical, numerical or subject filing systems
Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority
Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software
Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers
Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments
Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations
Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organisational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis
Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment
May assist in establishing office policies and procedures, and coordinate special projects and department activities
(Experience/Education) Leaving Certificate with a minimum of a grade D in five ordinary level subjects including Maths and English or a pass rating in an Aptitude Test selected by Abbott Vascular. 2+ years of related work experience, or an equivalent combination of education and work experience
(Technical/Business Knowledge (Job Skills)) Produces documents that are mainly text, but may include simple charts. Inputs documents from rough drafts and may proofread them for correct spelling and grammar. Assembles and distributes documents electronically. Operates office machines such as copier, fax, phones. Orders supplies, processes forms. Duplicates and distributes reports based upon a set schedule. Prepares basic forms as directed by supervisor. Will perform this job in a quality system environment. Failure to adequately perform tasks can result in noncompliance with governmental regulations
(Cognitive Skills) Proficient in standard software programmes (for example, proofing, formatting, and layout functions). May do some basic data calculations
(Planning/Organisation) Schedules facility and meeting set-up and orders needed equipment. Schedules reoccurring standard meetings. Keeps appointment calendars and schedules for others
(Decision Making/Impact) Solves a variety of problems of limited to moderate scope and complexity requiring basic interpretation of defined procedures and practices. Maintains confidentiality in handling sensitive information or documents
(Supervision Received) Requires close to moderate supervision. Normally receives general instructions on routine work, detailed instructions on new assignments. Supervisor sets major goal priorities to meet department, division or group goals

183

Administration Assistant Resume Examples & Samples

Accurate entry data and information onto systems and databases
Requesting information and actions from external parties and other areas of the business; dealing with outcomes appropriately
Preparing and dispatching communications and documents within prompt timescales
Adherence to health & safety procedures
Dealing with customer enquiries in a polite and effective manner
Providing accurate information from CDM systems as requested
Providing support to other teams in the capability team and wider functions
Raising Requisitions
Extracting and manipulating data using Business Management Systems
Arranging meetings and taking minutes
Providing a weekly update of the Business Newsletter
Ordering stationery and other items using Exostar
General office management duties
Has the ability to operate calmly under pressure to meet deadlines
Possesses a high amount of demonstrable varied experience
A strong personality that is able to deal with ambiguity
To be a good team worker
Willing to get stuck in and work without constant supervision
Able to deal with projects of high complexity
High degree of computer literacy in Microsoft Office applications

184

Administration Assistant Resume Examples & Samples

Assisting with the preparation of reports and presentations
Administrative duties relating to the organisation of meetings and schedules
Agenda preparation and minute taking for strategic and tactical governance meetings
Coordination of travel requirements
Establishing and maintaining strong working relationships with key stakeholders within the Broadspectrum (BRS) Property team
Administer Contract team site(s)
Experience within a similar role
Strong working knowledge of Microsoft applications
Positive attitude with a strong work ethic
Great communication skills with the ability to prioritise tasks

185

Administration Assistant Resume Examples & Samples

Excellent interpersonal and communication skills (with advanced proficiency of the English language) along with the ability to confidently interact with suppliers and contractors via telephone, email and in person
Excellent computer knowledge particularly in the use of MS Office and email
Strong attention to detail and exceptional organization skills
Excellent time management skills with an ability to multi-task
The capability of working both autonomously and as part of a team

186

Senior Administration Assistant, Optumcare Resume Examples & Samples

Complete expense reimbursement and check requisitions
Close working relationships with business development leadership team and other key business stakeholder/leaders across the organization to ensure strategic prioritization
Schedule, coordinate, and/or set up resources and technology needed for meetings / events
2 or more years of administrative support to senior leadership in a corporate setting
1 or more years of proven ability to manage multiple tasks / projects and deadlines simultaneously with meticulous attention to detail
Intermediate or greater level of proficiency with MS SharePoint
Experience with Concur Expense Reporting
Strong Event Coordination experience
Must have a polished demeanor and ability to work with people at all levels
Ability to provide high quality, consistent services to the various leaders within the department

187

Administration Assistant Resume Examples & Samples

Comprehensive understanding of the use of personal computers linked to a network, experience in using electronic communication tools, and the ability to use PC based task tracking systems
Demonstrated experience in word processing, spreadsheet and database software
Administrative and numeracy skills, the capacity to complete several tasks concurrently and accurately, and meet deadlines

188

Administration Assistant Resume Examples & Samples

Travel arrangements coordination with AMEX team and employees to all international/Domestic travelers
Accommodation arrangement to all the visitors to facility(including international visitors)
To manage all the cab arrangements to employees visiting suppliers, guest travels
Assisting with HR for ID cards, (SLB, Tidel), Parking cards,parking deduction on monthly basis
Organizing welcome kits, new joiner’s accommodation,relocation, name boards, business cards
Coordination with other locations HR/admin teams on letter of Invitations for all international travelers
Maintaining stationary inventory and issuance to employees and updating the stock availability and order placing
General Service Agreement preparation and record maintenance for travelers who travel for training
Processing of all invoices and reporting the same in SAP for approval and payment
Shopping cart creation through SAP system for all purchases from facility
Facilitating for all internal meetings, celebrations arrangements
Preparation and maintenance of database in system on all travelers, guests, expenses
Any bachelor degree is preferred
Minimum of 3 to 4 years’ experience required in Admin/Facility related functions
Must be proficient in Microsoft Windows/Microsoft Office(Word & Excel) and Exchange
Must have strong communication and interpersonal skills
Team player with a flexible attitude
Self-motivated with a positive outlook and approach
Must be able to multi-task and complete tasks through to completion

189

Administration Assistant Resume Examples & Samples

All Records TRIM and Manual Archiving
Cashiering
Processing all Inmates financial transactions
Reconciling of accounts
Cash reconciliations
Processing Visitor Bookings
Assist with written documentation
All miscellaneous tasks as required

190

Administration Assistant Resume Examples & Samples

Management and maintenance of the equipment register
Management and maintenance of the defects on plant and equipment
Read, retrieve and manipulate data / reports
Maintain Plant Safety Files
Assist with the resources to ensure a task can be completed safety and effectively
Recommend shift workload priorities
Assist with onboarding of field maintenance personnel
Foster and maintain productive and mutually beneficial relationships with key internal and external stakeholders

191

Administration Assistant Resume Examples & Samples

Management and processing of expenses and travel in accordance with company policies
Invoice management including fees for consulting services, premium invoices and closings for the workers compensation placement team
Maintaining and updating internal client project tracking system
Assisting with event management for seminars, forums and internal conferences
Organise and schedule regular meetings and video conferences, preparing agendas, providing minute taking and following up action items
Formatting reports, proposals and tender response documents using Word, PowerPoint and/or Visio
Maintenance of internal databases and systems

192

Global Administration Assistant Resume Examples & Samples

Set up meetings across multiple country- and time zones
Reservation of meeting rooms, technical equipment and catering service
Arrangement of national and international conference calls
Detailed travel arrangement and organization
Arrangement of visa letter for countries where necessary
Preparation and creation of meeting, event, workshop agendas
Travel accounting
E-Mailbox handling for supported management
Event- and workshop-management
Summarization of reports
Collect input and summaries from team members
Request and tracking of data sheets
Editing and preparation of presentations
Stand in for colleagues in case of vacation and sickness
At least 5 years experience at similar role
Language requirements: fluent Hungarian, English
Priority is put on experience: at least 5 years of practice as an assistant, preferably in an environment of international company, very good organization and communication skill
Microsoft Office (Word, Excel, PowerPoint), Lotus Notes, other applications: Concur, Bond
Flexibility in an environment of often-changing situations
Strong team orientation
Timeliness and punctuality
Passion for the business and dynamic attitude
Proactive work habits - to be able to handle many items in the run-up
Acceptance of working within defined processes
Self dependency – to handle stand in situations and provide smooth support
Organizational talent and talent for clear prioritization
Interest to work in an innovative and permanently changing environment

193

Administration Assistant Resume Examples & Samples

Archiving – scanning and logging on appropriate software/system
Collating and submitting man-hours for the Infrastructure team (monthly)
First Aid Box Inspections (monthly)
First Aider (part of wider team - training will be provided if no current certificate)
Fire Warden (part of wider team - training will be provided if no current certificate)
Hospitality – ordering catering supplies, lunches and maintaining boardrooms
Internal and external post (cover as required)
Maintaining stationery stock and other office consumables
Photocopying/binding (as and when required)
Reception cover for lunchtimes, holidays and sickness
Typing (as and when required)
General administration duties for the Infrastructure team (as required)
Excellent people skills / team player
A person with a natural desire to strive for excellence
A person who is passionate about Galliford Try / Construction / Administration
A person who displays strong ethics, ‘Doing the right thing&#8217
A willing and cheerful disposition, with a ‘can do’ attitude
O Level / GCSE Maths and English
Typing/Word Processing qualification (preferred but not essential)
Experience in a similar role advantageous but not essential

194

Administration Assistant Resume Examples & Samples

Investigation and processing of daily customer cross off, reporting detail and recording all failures on share point and coding on SAP. This requires detailed knowledge of the warehouse management system Autostore and KPA
Weekly and Monthly Service KPI collating and communicated including investigation of all miss picks and customer reporting shorts and overs
Deep Sea invoices processed on behalf of the UK distribution network
Site throughput for inbound and outbound loads recorded on a weekly basis using inet
Process Purchase Requisitions for any on site spend, liaising with vendors for orders and goods receipting incoming invoices to ensure timely payment
Process weekly and monthly invoices for 3rd party suppliers for the UK network including 2XL and Great Bear
Process daily WIP requests for 3rd Party Co Packers and Bournville Manufacturing including BBE dates and batch code details
Schedule international inbound loads for Minworth, liaising with all hauliers and LCC
Meet and greet Reception guests
Process post and accept parcels on behalf of Mondelez, DHL and Facilities Management Company
Adhere to all on site Health and Safety Procedures and participation in any special events. Complete Loss Control tours for the site
Participate in Community events with support to local charities and Wilson Stuart School, in particular preparation and administration of charity hampers, enabling Minworth to meet site target of 30% participation
Maintain work processes to ensure adequate holiday cover is in place
Cover as and when required other Admin Members
Excellent analytical, numeracy and communication skills
Able to work quickly and accurately
Able to manage their own time to achieve daily targets
Must be a team player who is capable of working on their own initiative
Able to demonstrate a competent level of systems knowledge and application
Must be flexible in approach to work and shift patterns
Hands on experience in Microsoft Office applications
Experience in a customer facing role

195

Qr-administration Assistant Resume Examples & Samples

Assisting the Country Manager and other heads of departments with administrative support
With clear direction, but acting with considerable independence, performing advanced, diversified and confidential admin and secretarial support
Tactfully handling inquiries and/or refers to appropriate personnel, including FFP and customer feedback
Reviewing and answering mail and inquires and determine if executive action is required
When necessary, providing telephone backup for Reservations &Ticketing and sales
Maintaining calendar of appointments, meetings, assisting in training matters, preparing memos from the meetings, etc
Recording customer feedback and communicating within the office as well as with HQ regarding all complaint cases

196

Administration Assistant Resume Examples & Samples

Demonstrate administrative/accounts and capability with keen ability to prioritise, multi-task and take initiative
A strong financial background and experience with accounts payable – knowledge of accounts receivable and debtor management is desired
Assist with the management of incidents; and completion of associated documentation
An awareness of OH&S requirements in a busy shopping centre
Well-developed inter-personal and communication skills
Demonstrate continuous integrity, honesty and display confidentiality
High attention to detail is a must
A passion for outstanding delivery on a consistent basis

197

Administration Assistant Resume Examples & Samples

Processing and cross checking fortnightly payroll
Supporting the branch with accounts activity (i.e. receipting customer payments, reconciliation of bank statements, raising supplier purchase orders, actioning supplier invoices)
Petty Cash reconciliation

198

Administration Assistant Resume Examples & Samples

Project set-up including data entry and a record management
Compilation and distribution of weekly submission and project reports
Assisting the Senior Business Unit Administrator with monthly invoicing and debtor management
Maintaining proposal and other registers
Assisting Project Managers with reporting including spread sheeting, typing and formatting proposals and tenders as required
General IT assistance to the team including logging IT tickets and following up
Maintenance of business unit marketing material and capability statements
Day to day office administration including but not limited to accounts payable approval and processing, vendor management, assisting HS&E and QMS activities and assisting with the coordination of social events

199

Administration Assistant Resume Examples & Samples

Production of reports and Registers
Updating back office computer records including invoicing
Answering incoming calls and passing on accurate messages
Attention to detail is vital
Ability to do audio typing
Good level of PC skills in particular MS Outlook, Word & Excel

200

Administration Assistant Resume Examples & Samples

Processing of invoices into accounts payable template and liaising with our accountants
Assist with the implementation of new finance systems and processes
Performing monthly credit card reconciliations
Assisting with implementation of financial controls
Interested in food, restaurants and tech start-ups

201

Administration Assistant Resume Examples & Samples

To ensure the smooth day-to-day operation and effective administration of the branch functions
To carry out office administrative tasks, to include filing of reports and documents, photocopying, answering the telephone and faxing
To manage the organisation’s computer data base and word processing functions. To organise computer files and to ensure their regular and timely back-up according to documented procedures
To manage the organisation’s quality documentation in accordance with document control procedures
To participate in quality management review meetings, to take minutes of such meetings and to prepare typed minutes for signature and distribution
To comply with all policies of the organisation, as appropriate
To undertake any payroll and invoicing duties as required to meet the needs of the branch
Support Recruitment Officer with recruitment for all areas and ensure recruitment is maintained in Recruitment officers Absence
Carrying out telephone interviews with potential candidates
Making New files up for both care workers and service users
Applying for and chasing care worker references
Carrying out interview alongside recruitment officer
Applying and chasing new care worker references
Representing the branch at job fairs

202

Administration Assistant Resume Examples & Samples

Office supplies application and distribution management
Visit arrangements including customer, expats, and suppliers
Visa for Chinese workers go abroad & Invitation Letter for expats
Staff meals management
Company car, shuttle bus and renting car arrangement
Flight tickets & hotel booking, expats’ apartment renting
Assist with Attendance and training issues
Assist staff activity management
Other tasks given by HR Manager
Native Mandarin, Excellent written and spoken English
Be responsible and carefully, 22-35 years old
Good Knowledge and skills of MS Office software, good presentation skills
Be clever and able to learn quickly
High flexibility and efficiency, sense of confidentiality

203

Administration Assistant Resume Examples & Samples

Previous experience in a Administration/ Reception role
Intermediate level of skill in Mircrosoft Office suite
Previous experience in a coordination role
High interpersonal skills
Ability to be autonomus

204

Administration Assistant Resume Examples & Samples

Work on various assignments that are sensitive in nature with senior management contacts internally and externally of the organization
Book travel arrangements and populate in SMT calendar when needed
Prepare and submit expense reports according to company policy
Exercise independent judgment in making administrative decisions requiring knowledge of organization structure, polices, and procedures
May take and deliver messages, provide information to callers
Screen calls, visitors, take messages, and direct inquires to correct destination
Exercise special or continuous research and data analysis tasks
Analyzes problems, determines approach, compiles and analyzes data and prepares reports/recommendations
Coordinate activities between departments and outside parties
Contacts company personnel at all organizational levels to gather information and prepare reports
Work is generally of a critical or confidential nature
Compose non-routine correspondence, reports, graphs and presentations using spreadsheets and graphic software
Act as the liaison for all HR activities and processes for the department or field station
Process and track department costs and expenditures
Coordinate internal office meetings, order meals for meetings, set them up and clean up
Coordinate events, schedules, notifications and registrations. Collect and maintain employee training records
Distribute SOP’s to Region Americas and track their implementation for annual report/compliance
Review outgoing materials and correspondence for internal consistency and conformance with department policies
Ensure facility is clean and operating properly
Manage schedule for company vehicles
Assist with various projects as they arise
Bachelor’s degree or equivalent strongly preferred
At least 2-4 years of related experience
Good interpersonal skills and
Fluent in English and Spanish preferred

205

Administration Assistant Resume Examples & Samples

Manage external/outsourced administrative staff (receptionist, cleaning, and courier) and their tasks are completed on a daily basis
Responsible of keeping office service level agreements up-to-date
Administer general business office activities
Responsible for managing all office supplies: cleaning, cafeteria, desk, and print station (included staff business cards printing) in line with the company SG&A goals and policy compliance
Assist on other clerical tasks when necessary and support local

206

Administration Assistant Resume Examples & Samples

Stalk the UMPG weekly chart activity
Identify, review and fix copyright disputes
Meticulously manage client catalogue updates with your data entry ninja skills
Audit & royalty review assistance
Register new agreements/works with APRA/AMCOS and follow up claims
Assist in the preparation and distribution of writer/client royalty statements
Process sample and print music requests

207

Senior Administration Assistant, Based Resume Examples & Samples

Independently research, compile data and compose both routine and non-routine correspondence, reports and presentations for review and final revision by manager
Coordinate travel schedules, arranging meetings and teleconferences
May be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc
May be responsible for taking and distributing internal meeting minutes
Independently track a variety of department and/or employee data and completes regularly scheduled reports by required due date
Ensure that communications are promptly and accurately dispatched
Responsible for P-Card activities including but not limited to the ordering of supplies and submitting Visa statements in a timely manner
Participate in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies (including attendance at off-site study specific meetings as required)
May be requested to support management in recruiting process and new employee departmental set up and orientation
When manager is on travel or out of office takes the initiative to review, prioritizes and makes decisions as to what is routine and critical correspondence and email. Responds to routine items and forwards urgent issues to appropriate individuals

208

Administration Assistant Resume Examples & Samples

General reception duties including greeting visitors and fielding enquiries
Supporting with accounts payable and receivable, reconciling bank statements and actioning supplier invoices
Assisting with some payroll related duties and management of leave
Management of OHS compliance including contractor inductions and record keeping

209

Administration Assistant Resume Examples & Samples

Act as a point of contact including telephone and/or face to face enquiries from staff and clients and provide a timely and effective information and referral service
Undertake a range of administrative support services relating to the business, including non-complex client matters, word processing, data entry, preparing correspondence, taking minutes, maintaining electronic and file records and support with meetings and events
Undertake routine financial activities in accordance with relevant practices and standards
Assist with projects and research
Tell me about a time when you were asked to do something that you didn't think was right? What did you do?
Give an example of a customer service situation that didn’t go well. What happened? And what would you do differently next time?
Please ensure you answer the pre-screening question requesting your location preference (i.e. Sydney or Parramatta)

210

Administration Assistant Resume Examples & Samples

Managing incoming and outgoing calls on multi-line phone system
Bookkeeping/data entry
Address questions and or complaints
Manage office calendars and schedule appointments
Ability to create marketing material such as maps, advertisements, brochures etc
Tracking of inventory and ensuring adequate supplies
Order/vendor management

211

Administration Assistant Resume Examples & Samples

Document Control on all aspects of project documentation on multiple simultaneous projects, utilizing various control systems. Ensure all documentation provided is as per Client quality formatting requirements. Work in strict co-operation with the Project Manager to ensure project progress status integration
Contribution to the background research for, and preparation and construction of all Business Group documentation, ensuring compliance with Arup standard templates and Corporate Style Guidelines. This includes, but is not limited to; correspondence; reports; submissions; minutes
Providing direct support to the Business Group leadership team, including, but not limited to; arranging travel and hotel for staff, arranging talks/events and updating client contact and liaison; liaison with key personnel within the Business Group to ensure timely delivery of information; and other assistance as required
Reception relief as required
Other relevant duties as required

212

Administration Assistant Resume Examples & Samples

All Records electronic filing and Archiving
Cash Handling and reconciliation
Processing financial transactions
Taking and distribution of minutes
Maintain correspondence register
Coordination and scheduling meetings including taking
Maintain accountable registers
Manage the Conference room
General Office and administration duties

213

Administration Assistant Resume Examples & Samples

To contribute to BAT, Uganda Business results by providing proactive high value Administrative and Secretarial support to the Managing Director and staff
To contribute to the End Market results by providing proactive high value Administrative and Secretarial support to the function on time in full (OTIF) and in an efficient and effective manner. The job holder will have a critical interface with all other business functions. Ensure additionally drafting of regular correspondences to various stakeholders of the company
Ability to maintain confidentiality and professional discretion at all times

214

Administration Assistant Resume Examples & Samples

Perform general reception duties
Ensure telephone calls are professionally handled
Maintain visitors in-out record, greet and serve visitors in a pleasant and courteous manner
Provide day-to-day administration supports, such as meeting rooms and office facilities bookings, mail service arrangement and coordination of internal events, etc
Perform ad-hoc duties as and when required
Higher Diploma or above in Business Administration, Administration Management or related discipline
At least 4 years of relevant experiences from sizable companies
Self-motivated, detail-minded, well-organized and able to work independently
Good communications and interpersonal skills coupled with customer-oriented attitude
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Chinese Word Processing
Proficiency in both written and spoken English and Chinese. Good command of Putonghua
Alternate Saturday work

215

Administration Assistant Resume Examples & Samples

Assist the management team in raising purchase orders and paying supplier/contractor invoices
Raise manual billings for the management team where relevant
General administrative tasks for the team including room and conference bookings, meeting set up, general diary management

216

Administration Assistant Resume Examples & Samples

To provide an effective, efficient and professional administration service to the residential sales listing process for estate agency branches across the UK
Achieve operational excellence in all aspects of the role, processes and procedures undertaken
Support colleagues to ensure admin tasks are completed
Develop and maintain excellent staff relationship with colleagues i.e. Sales Managers/Valuation Managers and present a professional image at all times
To take responsibility for the resolution of customer enquiries and complaints (Customers in the Admin Unit are the Branch Managers/Valuation Mangers or Sales Staff within the network offices)
Support colleagues within the department and offer on-going support to customers in the front-offices
Ensure full compliance with relevant legislation as part of the listing process (including Anti-Money Laundering and Consumer Protection Regulations) and remain aware of any changes to regulations and company procedures
Confirm that all listings meet company guidelines before going on-market, making sure that all properties are to a high-quality and representative of our brand values
Ordering marketing bundles and EPCs in a professional and timely manner to ensure a quick-turnaround from instruction to on market
Monitor listings that are awaiting key documents to ensure that all deadlines are met and the business remains compliant with legislation
Support team members
Ensure all customer expectations are met. A customer in the Admin unit is the Branch/Valuation Manager or members of the sales staff within the network
Ensure Company policies are adhered to at all times
Consumer Protection Regulations
Anti Money Laundering Legislation

217

Administration Assistant Resume Examples & Samples

Enter and update information on relevant Menzies Distribution Systems
Provide a high level of internal and external Customer Care
Complete relevant paperwork and compile reports when required
Carry out any other relevant duties as requested by line manager to ensure the effective performance of the Freight Operation
Ensure daily office procedures are carried out efficiently and effectively

218

Administration Assistant Resume Examples & Samples

Covers office reception,
Manages visit/interview schedule and welcomes guests,
Participates in organization of meetings and professional events,
Monitors availability of office and kitchen supplies,
Arranges basic orders and purchases,
Supports the flow of inbound and outbound post

219

Administration Assistant Resume Examples & Samples

Processing Visitor Bookings when required
Coordination and scheduling meetings including taking minutes
Deliveries and manual handling when required

220

Administration Assistant Resume Examples & Samples

First point of contact for all guests arriving for interviews
General research of stories as requested
Organising transport for guests
Assisting with interviews, simul-recs, location filming as required by the editorial team
Assisting guests in the TV and Radio studio for live transmissions
Directing calls for staff and dealing with requests from the public for information about the BBC
General bureau administration of arranging permits, visas etc
Keep security watch on the office
Responsibility for all mail operations, fax communications etc
Reviewing invoices and coding appropriately for payment
Ability to prioritise, to use initiative and to work effectively under pressure without close supervision
Able to communicate effectively with a range of people and at all levels of the BBC
Good planning and organising skills and the ability to prioritise effectively
Practical knowledge and skills in using a range of packages, including Word, Excel and accounting packages
Ability to meet deadlines, often under pressure
Experience of producing timely and accurate information and reports
Able to work with attention to detail and accuracy
Experience of and ability to work flexibly and pragmatically in an operational environment
A lively interest in the broadcast news, online news and wider media environment and appreciation of the particular demands it may place on financial and administrative work
Good working knowledge of Health and Safety procedures of the BBC

221

Administration Assistant Resume Examples & Samples

Excellent interpersonal skills – to deal with customers, external contacts and colleagues
Good organisational skills and ability to prioritise and accurately work to processes
Excellent attention to detail and administrative skills
Computer literacy and the ability to use various specialist applications
An honest and discreet attitude when dealing with company accounts

222

Administration Assistant Resume Examples & Samples

Demonstrated experience in providing high level clerical and administrative services
Excellent oral and written communication skills and interpersonal skills
Demonstrated capacity to exercise a high level of discretion, confidentiality and political sensitivity in liaising with internal and external stakeholders
Well developed computer skills in Microsoft Word, Excel and PowerPoint and other supporting systems for procurement and record management
Excellent organisation and time management skills with a demonstrated ability to manage work priorities and meet strict deadlines
Demonstrated problem solving, research and analytical skills and capacity to present information in a logical and coherent manner
Capacity to undertake procurement and financial support activities including ordering goods and services, payment of invoices and administration of budgets

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Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Team Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Maintenance Administration Assistant Resume Examples & Samples

Projects Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Trust Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Senior Administration Assistant / PA Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

IT Administration Assistant Resume Examples & Samples

Administration Assistant, Non-producing Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant O&T COG Resume Examples & Samples

Ibcm, Administration Assistant Resume Examples & Samples

Real Assets, Administration Assistant Resume Examples & Samples

Processing Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Regional Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Regional Administration Assistant, Whangarei Resume Examples & Samples

Administration Assistant Resume Examples & Samples

Administration Assistant Resume Examples & Samples

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