PMO Coordinator Job Description
PMO coordinator
provides guidance on MS Project, SharePoint administration; maintains project progress in MS Project Schedule based on information of project manager/program manager.
PMO Coordinator Duties & Responsibilities
To write an effective PMO coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included PMO coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Co-ordinating the compilation of project management reports
To provide cover for Lead consultant (Project Manager) as appropriate (includes liaising with Internal Consultants, Technical Consultants, Data Migration Consultants, Parallel Consultants, Training Team, Managed Services, Client Support )
Closely work with the program manager and project managers to provide project management support
Create PowerPoint and Visio documentation to facilitate understanding of complex project issues to document project or process flows
Arrange project meetings and ensure successful meeting facilitation including the management of attendee availability/confirmation, room assignments, catering
Manage the monthly financial reporting process for the HR project portfolio
Provide Project Central support for the HR PMO including new project set up, security role changes, documentation management
Coordinate project resource changes, including space, equipment, and update of project documentation (team lists, organization charts)
Assist in identifying changes required to the matrix
Follow process for re-categorizing as Standard changes
PMO Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for PMO Coordinator
List any licenses or certifications required by the position: PMP, ITIL, CAPM, PPM, ISM, APICS, PM, PRINCE2, HCP, BSC
Education for PMO Coordinator
Typically a job would require a certain level of education.
Employers hiring for the PMO coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, Management, Business/Administration, Education, Project Management, Engineering, Business/Management, Computer Science, Finance, Information Systems
Skills for PMO Coordinator
Desired skills for PMO coordinator include:
Business applications
JIRA
MS Excel
MS PowerPoint
MS SharePoint
MS Word
Specifically MS Project
MS Access
Smartsheet
Microsoft Project
Desired experience for PMO coordinator includes:
Experience working in an ISO certified or CMMI level 3 organization
Process Improvement, Six Sigma, or related experience a plus
PMP certification or equivalent study a plus
Experience working with transportation systems a plus, but not required
Manage Request for Change (RFC)
Ability to prepare procurement documentation
PMO Coordinator Examples
1
PMO Coordinator Job Description
Job Description Example
Our company is looking for a PMO coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for PMO coordinator
- Explores multiple alternatives and arrives at appropriate decisions, which align with department / division goals and/or firm values
- Supports weekly and monthly project and portfolio compliance tracking to required methodology, process and policies
- Analyzes project schedule and resource data to ensure accurate capital and expense identification in support of the month end financial reporting
- Supports the owners of the IT area by providing portfolio and project analysis and recommendations
- The performance of relatively small technical projects or a definable portion of a larger technical program in accordance with contract requirements and company policies, procedures and guidelines
- Directing and supervising all support resources for the performance of project assignments and activities
- Managing the technical direction of a project through the design, implementation, and testing in accordance with project objectives
- Acquiring follow-on business associated with assigned projects and for supporting new business development by leading relatively small proposals or assisting with major proposal
- All aspects of the development and implementation of assigned projects and provides a single point of contact for those projects
- Interfacing with all areas affected by the project including end users, computer services, and client services
Qualifications for PMO coordinator
- Private banking exposure will be a plus
- Strong communication skills with demonstrated ability to write formal documents and clear concise business communications to multiple audiences
- Creative and a self starter
- Prior exposure to financial services industry will be a plus
- With minimal guidance, identify, prioritize, monitor, communicate, and/or resolve elements that can impact a project
- Understanding of project cost and benefit justification
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PMO Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a PMO coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for PMO coordinator
- Recommending and takes action to direct the analysis and solutions of problems
- Coordinates NextGen projects within the NextGen Conversion workstream
- Provides coordination, communication and direction within the Conversion & Migration workstream to ensure execution of project milestones, including pre-, during and post-conversion tasks
- Tracks issues and risks within the Conversion workstream and across the NextGen portfolio of projects
- Supports the data collection process necessary to identify conversion Users, build metrics around NextGen conversion and manage and develop conversion dashboard
- Conducts status and working sessions to ensure conversion activities are prioritized, issues raised, new work tracking appropriately
- Provides status reporting to Program/Project Manager including workload and priority setting
- Coordinates maintenance of Conversion project documentation, plans and reports, including updating workstream risk and issue registers and managing schedules and resource updates
- Supports the Conversion project manager in managing conversions, including coordinating with production, database, network and application engineering, release and change management
- Develops and tracks informational and task-specific change requests
Qualifications for PMO coordinator
- Understanding of desktop, networking (voice and data), distributed, and market data technologies and systems, being able to understand the value of these technologies to the organization
- Deliver on time, within budget, and with superior quality
- Experience within complex organizational settings (e.g., PMO, geographic dispersion)
- Operations and Operations Management-3 yrs experience
- Schedule & drive meetings independently, ability to create projects plans in MS Project, maintain basic project documentation (Schedules, action, risks, issue tracker), drive follow-up on open actions, maintain compliance with company project management processes
- Supports the Conversion project manager in tracking issues, lessons learned and pre-, during and post-conversion status reporting
3
PMO Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of PMO coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for PMO coordinator
- Accountable for the development and distribution of all Information Technology PMO reporting
- Responsible for the system administration of the Clarity project management application and all PMO systems
- Provides resource management reporting for the IT Leadership teams in monthly operational reviews
- Manages small projects, including coordinating the project team members, activities and deliverables
- Responsible for the coordination of key projects
- Continually probe for technical bottlenecks and other potential technical problems
- Post-implementation results monitoring and adjustment of key projects
- Manage and control project management templates, such as Charter, Gate Review, Meeting Minutes, Project Status
- Manage project status and oversee accuracy and quality of project data contained in the Project Portfolio Management (PPM) tool
- Assist the IT PMO for all periodical status meetings by scheduling meetings, preparing correspondence, reports and/or presentations
Qualifications for PMO coordinator
- Four year degree or equivalent educational or professional experience and / or qualifications
- One to three years of experience within a project management role where he / she can quickly evaluate priorities
- Proficient with MS Office, Project, Visio and SharePoint
- Negotiates skillfully with internal and external groups
- 3 years project support experience required
- AA or equivalent work experience required
4
PMO Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of PMO coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for PMO coordinator
- Track pre-planning ticket list
- Document ticket list in Confluence
- Needs to be proficient with Workday and AREQ other IT Request Web-Applications
- Monitor and oversee LSO training assignments and track compliance training validation
- Assist project managers with the development and maintenance of project schedule and budgets the ongoing cost tracking for multiple projects
- Collect and analyze project information to determine project status
- Track project cost estimates and schedules
- Accurately maintain all documentation on Project SharePoint Sites
- Insure project/program information is up-to-date and accurate in the Project Portfolio Management Tool
- Follow Low-risk Project Management Process for assigned Low-risk projects
Qualifications for PMO coordinator
- Proficient in MS Office applications, Outlook, SharePoint, Adobe Acrobat Pro (to manipulate PDFs), Excel and Word
- Adapt to various cultures, processes and work styles
- Ability to set priorities and ensure completion of tasks
- Establishing and maintaining respectful and cooperative work relationships with Coworkers, Field Personnel, Subcontractors, Architects, Owners, General Contractors, and other business associates handling multiple priorities, duties, jobs/projects, and responsibilities
- Candidate must be able to obtain an IRS MBI to retain the position
- Experience working within a PMO
5
PMO Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a PMO coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for PMO coordinator
- Weekly data quality reporting
- PMO Scorecards
- Routine deck consolidation for various levels of the organization
- Master Plan/Capability Metrics reporting
- Data quality steward for PMO function to ensure accurate reporting for various levels of the organization
- Documents, revises, and maintains all program governance standards and routines
- Subject matter expert on all enterprise and line of business PM governance requirements
- Facilitator of enterprise toll-gating requirements
- PMO Exit App Maintenance
- Coordinate quality governance activities to meet quality objectives
Qualifications for PMO coordinator
- Graduate level education or equivalent IT experience
- Significant IT experience within a multi-site corporate or public sector environment
- Excellent communication skills – verbal and written, maintaining a calm and professional manner even when under pressure
- Confident, articulate individual, good telephone manner, comfortable in face to face meetings
- Proven team player with experience of working with colleagues spread across multiple global locations, dealing with time zone constraints and low levels of face to face communication
- Self-motivated and positive attitude essential