Human Resources Associate Job Description
Human resources associate
provides training, information, and interpretation of Salt Lake County and Human Resources Policies and Procedures, rules, regulations, and best practices.
Human Resources Associate Duties & Responsibilities
To write an effective human resources associate job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist in administration of global standardized HR processes and policies such as salary and incentive compensation administration, performance management, SAP and Workday data maintenance, contract personnel
Guide leaders and employees regarding Company policies, values, HR programs (benefits, pay and salary) administration and interpretation to ensure policies and procedures are handled consistently and in a timely manne
Inputs, maintains, audits, extracts, manipulates, and analyzes confidential HR data from PeopleSoft, Taleo and Talent Management Systems
Runs periodic data audits of PeopleSoft HRIS data to ensure data consistency and accuracy
Interpret human resources policies, and provide advice on human resources processes, procedures and issues
Manage HRIS data management activities, including PeopleSoft transactions
Explain applicable workers’ compensation, disability, leave policies and procedures
Assist in the training of HR team members to help deliver expected data and information
Create and maintain a central depository of the FLSA status for all jobs in the company
Provide support to other areas of HR and other HR team members
Human Resources Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resources Associate
List any licenses or certifications required by the position: PHR, SPHR, SHRM, CP, HR, SCP, HRCI, AD, CPSM, C.P.M
Education for Human Resources Associate
Typically a job would require a certain level of education.
Employers hiring for the human resources associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Human Resources, Education, Business/Administration, Business, Communication, Management, Faculty, Writing, Associates, Business/Management
Skills for Human Resources Associate
Desired skills for human resources associate include:
Government regulations and industry standards
HR-related best practices
Microsoft Office applications and Human Resources Information Systems strongly
Skill in interpreting and applying state and federal statutes
University and departmental policies and procedures
MSU employee human resources processes
Procedures
PeopleSoft
HR concepts and terminology
SAP
Desired experience for human resources associate includes:
Assist the Director of Human Resources in all phases of Human Resources
Participate in administering the agency's progressive disciplinary program
Interpret and implement the agency's rules, regulations, and policies
Provide guidance to managers on performance management and disciplinary issues
Manage recruitment specialist in the selection of new hires for union and non-union positions
Assist in the development of recognition programs and oversee incentive programs for employees
Human Resources Associate Examples
1
Human Resources Associate Job Description
Job Description Example
Our innovative and growing company is looking for a human resources associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for human resources associate
- Work with the Payroll Department to resolve payroll issues or discrepancies
- Welcoming new employees by conducting orientation (we will start doing this mid-September)
- On-boarding and off-boarding staff in applicable HR & Company systems
- E-verify process and maintaining I-9 records and documentation
- Processing data changes, promotions and separations
- Assisting with non-exempt E-time escalation issues
- Responding timely to routine HR questions and/or redirecting employees to appropriate contacts as needed
- Serving as primary point of contact for employee reports and data
- Maintaining employee files and data integrity in the HRIS system
- Responding to state unemployment claims when needed
Qualifications for human resources associate
- Managing the tuition reimbursement process
- Process all headquarters and international staff new hires, employee changes and terminations in an accurate and timely manner
- Liaise pro-actively with HR Partners, HR Leads and Focal Points across the world to solve HR administrative issues
- Develop and maintain records retention process which includes managing active and inactive employee files and support for storage of records
- Coordinate logistics for HQ New Hire Orientation and actively participate in the development of the program
- Review and approve internships request for Headquarters
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Human Resources Associate Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of human resources associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources associate
- Create New Hire Benefit Folders received from payroll
- Provide ongoing support to the HR Manager on HR related projects
- Administer tests to prospective candidates, run pre-employment background checks and conduct reference checks
- Follow up on I-9 documentation from new hires
- Create HR term files and new employee personnel files
- Handle data entry and the preparation of various reports
- Answer general human resources questions and/or direct people to the correct source
- An ability to deal with a variety of employee questions and needs in a confidential manner
- Clear communication with all levels of seniority
- Oversee and process benefit reimbursements
Qualifications for human resources associate
- Manage time sheets, working with managers to correct errors and ensure PTO is properly accounted for
- Work with the HR Manager and hiring manager to create job descriptions
- Coordinate with corporate HR staff to hire employees
- Coordinate tasks related to temporary agency employees
- Work closely with the HR Manager on miscellaneous projects and other tasks as they arise
- Assist to process disability, worker’s compensation, unemployment and other claims
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Human Resources Associate Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of human resources associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resources associate
- Update materials for personnel and administrative policies and procedures
- Review job descriptions assist in requisition pipeline management, including but not limited to sourcing resumes, and documenting recruiting updates
- Coordinate interview scheduling for all openings in the location, ensure that they are scheduled on a timely basis and confirmations are sent out
- Coordinate and attend immigration calls with outside counsel and give input on progress
- Review and update all documentation provided by immigration counsel to ensure accuracy prior to signatures and submission of filings
- Assist all foreign nationals with verification requests for visa requirements
- Work with Recruiter, HR Manager, and intern managers to recruit and select candidates, secure managers, mentors, and evaluations
- Continuously seek to improve the efficiency and effectiveness of HR processes and bring new ideas to the HR team
- Resolving employee concerns related to Onboarding health and welfare plans
- Maintaining employee records and file
Qualifications for human resources associate
- Confidential record keeping
- Running reports in Oracle
- Performing quality data audits to ensure maintenance of accurate information in system
- Prepare and submit worker changes
- Promote consistency of approach and recommend continuous improvement opportunities
- Develop high-performing partnerships with the broader HR Business Partner team
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Human Resources Associate Job Description
Job Description Example
Our growing company is looking to fill the role of human resources associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for human resources associate
- Process all headquarters and international staff new hires, employee changes and terminations in an accurate and timely manner in Workday
- Act as a liaison proactively with HR Partners, HR Leads and Focal Points across the world to solve HR administrative issues
- Coordinate logistics HQ New Hire Orientation and actively participate in the development of the program
- Compile Headquarters and Europe monthly and quarterly metrics
- Handle employment verification letters
- Prepare spreadsheets of moderate complexity
- Proactively suggest process improvement to enhance the efficiency of HR admin processes
- Work closely with Office Manager in creating a fun and productive office environment for our team
- Develop ads and source and interview candidates for retail locations and assigned positions
- Partner with all retail stores with recruiting, selection, hiring and on-boarding process
Qualifications for human resources associate
- Answering employee questions in regards to all benefits
- Manage company internship program
- Conduct all reference and background checks
- Build strong relationships and provide quality service to employees
- Update and maintain HR system
- Obtain required approvals for new hires, terminations and other HR changes
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Human Resources Associate Job Description
Job Description Example
Our company is hiring for a human resources associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resources associate
- Interacts with IT on workflow matters related to new hires, transfers and terminations
- Creates and updates organizational charts and distribution lists
- Responsible for processing monthly headcount
- Organizes and coordinates meetings, trainings and luncheons as needed
- Prepares, tracks and processes employee recognition awards for weekly Leadership Team meetings
- Supports staffing tasks such as creating job requisitions in Taleo, tracking new hire Onboarding progress and start dates, initiating relocation for transfers, and preparing internal transfer and promotion letters for the Business Unit
- Responds to general employee inquiries on HR policies (vacation service credit, education assistance, short term disability, and employment verifications)
- Administers and tracks short term disability, long term disability, education assistance, and employee recognition awards
- Orders office supplies and maintains the business unit’s personnel files, as needed
- Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues
Qualifications for human resources associate
- Coordinate the communication and management of the annual performance appraisal and salary planning processes
- Guide managers in the process of selecting job descriptions and developing job postings
- Act on behalf of manager/director for human resources matters in his/her absence
- Oversee the process for student and temporary appointments
- May conduct research in support of workplace investigations
- Associate degree and four years of relevant experience, or a combination of education and relevant experience