Hospital Coordinator Job Description
Hospital coordinator
provides effective internal control for efficient management, adherence and monitoring of regulations and laws impacting health care delivery systems.
Hospital Coordinator Duties & Responsibilities
To write an effective hospital coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included hospital coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensure system compliance for Joint Commission Accreditation and other regulatory bodies for storage and delivery of supplies recalled or suspended inventory products
Understand, communicate, and implement standardized continuous process improvement strategies to include Six Sigma and Lean to all staff
Anticipate and take personal responsibility for customer satisfaction and service excellence
Maintain and monitor distribution statistics
Ensures that all departmental goals are met or exceeded with regard to collection and aging of accounts
Recommends and helps to drive process improvements
Acts as timekeeper for the department
Tracks and records department productivity, results and quality
Responsible for mentoring and training of staff
Clean up and maintain O.R
Hospital Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Hospital Coordinator
List any licenses or certifications required by the position: CPR, ACLS, BCLS, SHRM, PALS, BLS, EKG, IV
Education for Hospital Coordinator
Typically a job would require a certain level of education.
Employers hiring for the hospital coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Nursing, Education, Associates, Science, School of Nursing, Healthcare, Healthcare Administration, Management, Finance, Business
Skills for Hospital Coordinator
Desired skills for hospital coordinator include:
Disaster planning
Emergency management
Emergency service delivery systems
Inpatient and outpatient practice of emergency department systems
Local community based health care and medical care delivery systems
Risk communication
CMS
Inventory control practices and procedures
JACHO
State health department regulatory requirements
Desired experience for hospital coordinator includes:
Ability to tolerate and cope with ambiguity
Manage the OR Supply Chain Technicians and the O.R
Prepares schedule for the onsite O.R
Responsible for the daily Supply Chain Operations within the O.R
Responsible for managing the implementation, cleanup and optimization of the O.R
Manages case picking of supplies and works with O.R
Hospital Coordinator Examples
1
Hospital Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of hospital coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for hospital coordinator
- Serves as O.R
- Maintains effective communication with SCD, O.R
- Responsible for procuring specialty items for the O.R
- Responsible for the management of O.R
- Analyze and approve audit requests received from payor
- Interact with insurance based auditors in resolving questions or concerns related to coordination of audit request
- Maintain tracking of insurance defense audits and coordinate obtaining the medical record for insurance auditor to perform audits
- Communicate approved and denied audits request
- Log into database and print out discharge summaries spreadsheet and send discharge summaries on all patients listed on said spreadsheet
- Make calls to other hospitalists, , PCP, arrange follow up care for patients being discharged
Qualifications for hospital coordinator
- Performing all safety and EOC duties
- Monthly safety rounds and quality control surveillance
- Completing monthly quality related data entry, analysis and reporting
- Assisting with employee training and education in the work place
- Medical Assistant training desirable
- Basic medical terminology knowledge desirable
2
Hospital Coordinator Job Description
Job Description Example
Our company is looking for a hospital coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for hospital coordinator
- Performs duties to facilitate daily operations such as phone triage, filing, typing, faxing, and mail
- Serves as liaison with others, within and outside the company, regarding facilities issues
- Develops and implements programs for outreach to organizations, schools and communities throughout the primary service area
- Oversees, develops and implements trauma prevention programs
- Develops public awareness of and presents/coordinates programs on injury prevention
- Develops health promotion and injury prevention programs based upon the needs of the community and identified injury trends of the trauma population
- Assists in the data flow process for performance improvement as defined by the trauma program
- Participates as a liaison for the trauma program in local, state and national injury prevention efforts
- Required to travel to schools, hospitals
- Monitors medication utilization effectively and intervenes when necessary to ensure compliance
Qualifications for hospital coordinator
- A Bachelor’s degree in Healthcare, Business or Logistics/Supply Chain Management is required
- A minimum of two (2) years of Supply Chain Management or Finance experience
- Masters degree in nursing or a healthcare related field preferred
- Medical Higher Education – must
- 3+ years of field force experience – must
- Hospital products experience – must
3
Hospital Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of hospital coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for hospital coordinator
- Maintains necessary and appropriate records regarding the effectiveness of these drug therapy regimens and provides information to QM as required
- Maintains current knowledge of and adheres to payer and regulatory guidelines for medical insurance claims processing and reimbursement
- Understands and upholds the basic philosophies of the revenue cycle, accounts receivable and patient accounts
- Has respect for and understanding of other registration disciplines
- Utilizes standards, guidelines, and written procedures for performing registration functions
- Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff
- Assists Facility HIM Clerks and Birth Certificate Clerks with questions
- Assists Facility HIM Leader in employee training and development
- Adheres to documented and established workflow guidelines as it relates to managing facility HPF work queues
- Assists in reconciling retrieved medical records against patient discharge listings working closely with patient care units to ensure receipt of all records no later than the morning after discharge/visit
Qualifications for hospital coordinator
- Non-routine or special tasks require supervisory review
- Bachelor's degree in health or science related field required
- 5 years’ experience in healthcare, prevention or pre-hospital
- Requires critical thinking skills and decisive independent judgment
- Must be able to work in a dynamic and rapidly changing environment and take appropriate actions
- Previous performance improvement experience preferred
4
Hospital Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a hospital coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for hospital coordinator
- Provides training and education of record completion enabling technology (hCare/Portal/MEDITECH)
- Assists in opening HIM mail and routes medical record requests to Release of Information for processing
- Assists in physician suspension process and delinquent record management
- May assist with facility unbilled activities such as physician query follow up, physician incomplete record follow up, and working the applicable unbilled management reports and queues (e.g., DET/eRequest, Bill 49)
- Serves as point of contact for HIM Leader in their absence
- Work with the hospital director general and the senior nursing officer to identify hospital staffing gaps, develop terms of reference and support the state to recruit staff for the hospital and lobby for additional staff with the State Ministry of Health
- Promote project visibility (this will include MOH, Health Pooled Fund and WVSS) in project based events
- Manage all security, logistics, and procurement issues of the project in liaison with the Juba WVSS office
- He/she is responsible to administer approved system-wide Simulation programs and strategically prioritize and develop curriculum to meet the educational objectives of regional facilities and departments
- Conducts educational curriculum to achieve the educational goals as determined and approved by Simulation Guidance Council
Qualifications for hospital coordinator
- Defines performance objectives and metrics for the department, mentors and assess the level of competence of staff in a timely manner
- Demonstrates desired behaviors and encourages and creates an environment where it is safe for everyone to talk about real and potential vulnerabilities without fear of reprisal
- Demonstrates the ability to manage change and help other to do the same
- Collaborates with other departments to create systems and problem issues that impact departmental/organizational goals and/or patient care delivery
- Demonstrates fiscal accountability for department resources and the ability to achieve outcomes within allocated resources
- Incorporates quality improvement data, patient satisfaction data into departmental goals and organizational safety
5
Hospital Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of hospital coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for hospital coordinator
- May serve as an instructor for the Intermountain Simulation Facilitator Course as appropriate
- Develops and maintains productive, supportive relationships with all physicians, ancillary personnel, and community supporters of the Regional Simulation Program
- Conducts and assists with post-activity analysis of educational outcomes and programs
- Meets regularly with Regional Simulation Manager and/or Education Director for program collaboration and facilitation
- Participate in the unit quality improvement plan
- Provide administrative support to Vice President and Directors to include, presentation preparation, meeting scheduling, coordination, and follow-up
- Coordinate meetings for VP and directors with hospital president, senior leadership, community leaders and major donors
- Assist in managing project timeline and key elements of capital campaign
- Arrange quarterly foundation executive and board meetings, including taking and distribution of minutes, assists VP with Board communication
- Update database records with new or changed entries from physician listings
Qualifications for hospital coordinator
- Demonstrates a clear understanding of regulations applicable to patient care and/or other department functions
- May be asked to perform in the role of Charge Nurse and may be tasked with additional responsibilities as directed
- This position requires a minimum of two years recent work experience supporting senior level executives, preferably in a Healthcare setting
- Must have advanced skills using MS Office
- Must be able to multi task and be able to complete work in an environment where priorities are rapidly changing
- Must be a self-starter and be able to function with limited direct supervision and be consistently productive