Grant Administrator Job Description
Grant administrator
provides training/presentations to scientists/research staff on latest NIH updates, other pre/post award issues Maintain expertise by staying current with PHI policies, procedures and systems (e.g., attend PHI Finance Administration Network [FAN] meetings) and with NIH Grants Policy Statements, federal regulations for research funding, foundation policies and application procedures as applicable.
Grant Administrator Duties & Responsibilities
To write an effective grant administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included grant administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies
Responsible for the interpretation and articulation of institutional and sponsor policies and procedures to ensure compliance
Gain valuable experience in grant submissions, policies and procedures, and award negotiations with multiple funding agencies and academic institutions and hospitals across the country
Maintain knowledge and expertise in the applicable federal, state and MHRI policies and procedures about proposal and award administration for sponsored programs
Ensure that grant submission, implementation, and reporting comply with all policies of the Hospital, granting institutions and subcontracting agencies
Maintain current working knowledge of Federal and Private sponsor regulations Institutional guidelines pertaining to research management
Assist in developing standard operating procedures
Assist with budget creation and development
Serves as an expert resource to others
Work with a large variety of funding agencies and award mechanisms from large multi-year NIH awards to non-traditional foundation and corporate awards
Grant Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Grant Administrator
List any licenses or certifications required by the position: PI, JAX, CRA, ORA, SRA, CPRA, CFRA, AD
Education for Grant Administrator
Typically a job would require a certain level of education.
Employers hiring for the grant administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Accounting, Education, Finance, Administration, Business/Administration, Management, Communication, Marketing, Computer
Skills for Grant Administrator
Desired skills for grant administrator include:
State and foundation regulations and requirements
NIH and other federal
Regulations
Policies
Principles
Federal and Private sponsor regulations Institutional guidelines pertaining to research management
Excel
NIH Grant Policy Statement
Partners policy and standard operating procedures
Procedures
Desired experience for grant administrator includes:
Must have a Honours 3rd Level Degree
Bachelor degree required in Accounting or related field
Must be able to adapt to different projects and meet deadlines
Serve as a liaison between investigators, funding agencies, and post-award in the budgeting and preparation of grant proposals
Guide, assist, and train investigators and department staff in all aspects of grant preparation, budgeting, submission, administration, and evaluation
Serve as resource for interpreting grant and sponsored program requirements and resolving grant pre-award or immediate post-award issues for investigators and research staff
Grant Administrator Examples
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Grant Administrator Job Description
Job Description Example
Our growing company is looking for a grant administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for grant administrator
- Provide full review services prior to submission including review of the budget, budget justification, other required documents, formatting, page-length and other parameters to ensure compliance with the funding agency’s requirements
- Ensure submission of proposals per agreed upon timelines
- Responsible for establishing and maintaining a computerized financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds
- Responsible for maintaining the solvency of all funds within the Division
- Works with Division Administrator to provide monthly, annual and ad hoc financial reports on all funds
- Responsible for maintaining “other support” data for all professional staff members
- Prepares detailed budgets and justifications for grant applications
- Serves as liaison to NIH and other sponsoring agencies with regard to fiscal and/or administrative concerns
- Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments
- Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects
Qualifications for grant administrator
- Interacts extensively with Division Administrator and other staff to assess administrative and financial needs of Division
- Additional requirements include enthusiasm for working in a fast-paced, results-driven environment
- Review RFPs for eligibility, clarify as needed
- Work with faculty to identify and organize all components necessary for grant submission
- Track progress/completion of grant application pieces
- Coordinate/manage efforts of research assistants and others in the pre-grant process
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Grant Administrator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of grant administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grant administrator
- Work with subcontractors to complete subcontract application paperwork
- Submit applications for Research Management review via InfoEd and make necessary corrections prior to submission to sponsor
- Ensure complete award files
- Track pending submissions through award/denial
- Coordinate all Just In Time activities and responses
- Prepare internal forms for fund and grant set-up
- Prepare forms and coordinate set up of incoming foundation awards
- Work with PI to confirm final budget and subcontracts
- Manage subcontract modifications, terminations
- Coordinate completion of various components of subcontract setup
Qualifications for grant administrator
- Work with Finance Manager to revise faculty & staff effort due to new award
- Work with Finance Manager to revise annual Division budgets due to new award
- Coordinate monthly internal reporting
- Track final and progress report deadlines for all grants
- Work with faculty to identify and organize all components necessary for timely progress report submission
- Prepare annual progress reports and supporting documents (both eSNAP and paper submissions)
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Grant Administrator Job Description
Job Description Example
Our company is looking for a grant administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for grant administrator
- Prepare all financial reports for submission to funders including NIH, other federal agencies and foundations
- Ensure accuracy of expenses charged to grant accounts and resolve erroneous charges in a timely manner
- Review, approve, and submit subcontract invoices for processing and payment
- Maintain dynamic tracking system of all grant submissions and results
- Meet on a regular basis with Associate Chief and Division Administrator to undertake key division tasks related to faculty support as requested (monthly or quarterly)
- Answer questions and provide support to faculty and staff regarding grants management
- Working closely with Clinical Trial Specialist, Protocol Chairs and Specialty Labs to accurately capture protocol related expenses
- Create and/or collect, review, and amend progress report documents
- Track faculty effort on an on-going basis (including actively updating the Personnel module in Insight), pre-reviewing effort certification forms during bi-annual certification process
- Working with Principal Investigators and their support staff to coordinate all aspects of grants submission
Qualifications for grant administrator
- 2-5 years of grants management/submission experience
- Excellent interpersonal, verbal, and organizational skills
- Minimum of 1 year of research administration experience is needed
- Experience with National Institutes of Health (NIH) grant application and monitoring (pre and post award) processes Sponsored Research training
- A high degree of computer literacy in order to utilize various spreadsheet, database, accounting and word processing software packages to assist in grant and financial management
- Skillfully handle issues of sensitive nature with respect to confidentiality, abiding by institutional guidelines
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Grant Administrator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of grant administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for grant administrator
- Responsible for the identification and prevention of projected overruns and for the resolution of projects in deficit situation
- Initiate and process reimbursements, purchase requisitions, and check requests for assigned grants/contracts
- Develop collaborative working relationships with ancillary services such as, Research Management, PCRO, Innovations, Partners Human Research Committee, Accounts Payable, Purchasing, Human Resources, Partners International Office
- Implement new technologies used to enhance efficiency and administrative workflow within the groups
- Contact for clinical trial awards – responsible for maintaining institutional policy, procedure and documentation requirements
- Responsible for Accounts Receivable management on all awards, particularly Department billable trials
- Timely and effectively identifies problems and provides recommendations for creative solutions
- Manages the review, analysis, drafting, and negotiation of research contracts
- Assist faculty and staff with researching, locating, developing, writing, and administering federal, state, and private grant contracts and external funding source
- Maintain FoundationConnect by Salesforce grants management system to track requests, payment schedules, reporting requirements, renewal schedules and generate reports as needed by Executive Director and Board
Qualifications for grant administrator
- Effective financial and analytical skills, including ability to develop and monitor budgets
- 3-5 years of Research Administration experience is required
- Strong verbal, quantitative, and interpersonal skills
- Highly goal oriented, self-motivated, and ability to work independently with guidance when appropriate
- Key skills of successful candidate will include analytical, critical thinking, planning and organizing, attention to detail and accuracy, excellent follow-through and ability to anticipate needs of the research community including external sponsors
- Bachelor's degree and a minimum of 2-3 years of relevant or closely related experience, or equivalent combination of skills, expertise, and education
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Grant Administrator Job Description
Job Description Example
Our company is hiring for a grant administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for grant administrator
- Draft grant notification letters, grant agreements, and declinations
- Track incoming proposals and provide necessary assistance to Executive Director in obtaining required documentation and additional information to facilitate review
- Prepare materials for Board and Committee meetings using Board Effect
- Assist with annual report production and maintain the foundation's external and internal websites
- Handle travel arrangements and maintain expense reports for Executive Director
- Assist with special meetings and event planning
- Maintain records and files that adhere to legal, auditing and foundation requirements
- Oversee intern program
- Answer telephones and refer inquiries
- Establishes and maintains close liaisons with community organizations, state and federal government agencies, and global professional organizations involved with development of projects and proposals that serve developing countries
Qualifications for grant administrator
- Initiative and judgment to independently problem solve and prioritize
- Demonstrates initiative and ability to work independently, but also as a strong team member when the situation warrants
- Confident public relations and interpersonal skills
- Computer expertise and interest in maintaining and continuing to learn computer skills
- Ability to maintain and update websites and electronic newsletter, Weekly Update
- The Grants Manager will manage the Climate Change Integration grants program and provide leadership in the overall financial and contractual management of grant recipients for the Project