Fund Administrator Job Description
Fund Administrator Duties & Responsibilities
To write an effective fund administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included fund administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Fund Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Fund Administrator
List any licenses or certifications required by the position: CPA, CFA, OPM, SES
Education for Fund Administrator
Typically a job would require a certain level of education.
Employers hiring for the fund administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Finance, Business, Economics, Education, Technology, Management, Communication, Financial Services, Accountancy
Skills for Fund Administrator
Desired skills for fund administrator include:
Desired experience for fund administrator includes:
Fund Administrator Examples
Fund Administrator Job Description
- Input all received contract notes within in defined service levels
- Split, Fax and Chase acknowledgements ensuring we maintain defined service level agreements
- Complete all DHL processing within defined service level agreements
- Assisting on all fair valuation related tasks and work with the valuation committee to properly determine fair value prices
- Reviewing / analyzing fund expense analysis and liability roll forwards
- Reviewing monthly & quarterly SEC and IRC compliance testing
- Overseeing daily fund approval requests by broker/dealers
- Reviewing daily and monthly oversight checklists prepared by fund administrators
- Reviewing all monthly, quarterly, semi-annual and annual dividends and distributions prepared by State Street Bank & Trust/ US Bank to ensure their accuracy
- Reviewing asset based fees
- Assisting in the implementation of new policies and procedures, enhancements of internal controls, improvements of workflow approaches/methods and systems enhancements
- Assisting in the planning and coordination of various business initiatives (mergers, liquidations, fund launches)
- One to two years of experience in Mutual Fund Administration or related field, , public accounting
- Be responsible for the tracking and implementation of legal requirements for Sub-Advisory and Pooled investment vehicles including 15c, Prospectus, SAI’s and Form 5500 reporting
- Coordinate internal parties as part of the onboarding process of Intermediary and Institutional clients
- Ensure that all legal documentation for new and existing accounts is in place
Fund Administrator Job Description
- Update and maintain PACE and other internal systems with client information, including account classification to assist in the preparation of internal and external reporting
- Tracking and implementation of legal requirements for Sub-Advisory and Pooled investment vehicles, including 15c, Prospectus, SAI’s and Form 5500 reporting
- Coordinating internal parties as part of the on-boarding process of Intermediary and Institutional clients
- Ensuring that all legal documentation for new and existing accounts is in place
- Delivering timely and accurate quarterly and annual reports for all Pooled Investment clients
- Updating and maintaining PACE and other internal systems with client information, including account classification to assist in the preparation of internal and external reporting
- Reconcile Out Of Bank instruments
- Ensure all reconciliation items are identified and fully investigated
- Investigate and follow up on all aged and material cash and asset items within agreed timeframes and per agreed procedures
- Identify and resolve problems and work with internal/external contacts to ensure corrective actions and proper procedures are put in place
- Compile and maintain client DOP’s
- Internship or previous work experience in corporate or trust tax
- Fund administration experience - processing client instructions to trade hedge and mutual funds
- Strong attention to detail with an emphasis on quality output
- Graduate with 6-18 months experience working in accounting
- Reconciling records with third party administrators
Fund Administrator Job Description
- Handling fund-of-funds cash management, including investor and manager subscription/redemption activity, account balances, expense monitoring and credit facility
- Maintaining liquidity schedules and governing agreements
- Interacting with external managers, administrators and custodians
- Your position will also be a strong resource and support for Junior Staff Members
- The market movements, pricing sources and interest rate / yield effects
- Knowledge of fund restrictions and fund holdings
- Appreciation of income which derives from securities
- Understanding of pricing methods and prospectus / pricing policy document requirements
- Understanding of foreign exchange interaction with securities
- Understanding of corporate action theory, IAS processing and expected market reaction
- Experience applying software based technology to business
- Review accounting agents/administrator reports before issuing final NAVs
- Calculate daily, weekly and monthly estimated performance and NAVs
- Prepare revenue and other reports for management
- Provide reports for auditors and other external reporting entities
- Review semi-annual and annual financial reports
Fund Administrator Job Description
- Pay Bills and update expense spreadsheet
- Prepare information for various regulatory filings, including registration statement form N-1A, forms N-SAR, N-CSR, 24f-2
- You will learn to be responsible for the accurate accounting and handling of German domiciled investment funds
- You will receive an extensive training of several months on the job in either Frankfurt am Main, Germany and/or Wroclaw
- You will be servicing German and international clients
- You will learn to book and handle investment funds transactions in a multilingual fund accounting system
- You will learn to be responsible for the publication of the final Net Asset Value of the funds in the market
- You will work in an exciting investment industry, where you will learn all about financial instruments like equities, bonds, derivatives, foreign exchange trades on one side and investment fund administration on the other side
- You will work with a highly motivated team in a fast growing exciting part of the financial industry
- Create, lead and/or manage teams which are focused on ensuring the highest quality of execution of the Client Operations business
- Degree in economics, finance or accountancy
- Experience with standard Microsoft Office applications (Excel and Word)
- Manage Client facing teams assuring our service quality
- Accountability for overall goals and objectives of Client Operations
- Oversee the management of client operations projects and/or line business teams
- Drives the business forward with new ideas and professional world class delivery
Fund Administrator Job Description
- Receive and place manual transactions received from shareholders (subscription, redemption switches and transfers) in the transfer agency system, according to procedures in place
- Manage the SWIFT queues and ensure that the repair SWIFT messages are processed within the funds trading cut-off times
- Ensure effective understanding of specific process and strict adherence to procedures
- Handle internal and external queries in a professional and timely manner
- Chase clients and internal departments when requested in the case of a query management
- Carry on reporting activities for clients and investors
- Escalate any issue to Team Leader, suggesting resolution where possible
- You will be processing all Mutual Fund Transactions including transactions involving estate settlements
- You will review all estate notifications and communicate effectively with the estate representatives, clients and our Investment Advisory team on the estate settlement requirements
- You are responsible for calculating and preparing tax information slips for estate settlements on registered products
- Relishes ownership and accountability for business deliverables and drives the highest of quality standards
- Proven Leadership building effective Global teams and driving net income after taxes and risk reduction strategies
- Considerable progressive business experience preferred
- Presentation up to Board level
- Client interaction at C-suite level
- Significant experience of Investor Services Products and Operations - Custody, Fund Accounting, Shareholder Services, Depository and Trustee