Event Planning Job Description
Event planning
provides event management at variety of events and act as the liaison with the facility; including catering, parking, and audio-visual.
Event Planning Duties & Responsibilities
To write an effective event planning job description, begin by listing detailed duties, responsibilities and expectations. We have included event planning job description templates that you can modify and use.
Sample responsibilities for this position include:
Must be able to manage a remote team
Collaborate with the development teams and stakeholders (Realtors, Loan Originators) to understand and document product requirements while advocating for the Realtor and the Loan Originators
Plan and conduct realtor interviews, form a realtor advisor team, represent stakeholders in Sales, and subject matter experts to identify essential business objectives and realtor requirements
Build a referral database for Loan Officers within the region by networking with local real estate agents (Monthly postcard drip campaigns, Realtor email blasts, Social Media )
Invite referral sources to networking events (Host 2 events per month by collaborating with our events department)
Following up with real estate agents through further networking (attending realtor open houses)
Coordinate educational events and secures all arrangements, , rooms, AV equipment, food, beverage, transportation, hotels etc, as directed by Manager
Log actual course expenses for reporting purposes on a monthly basis
Complete required spreadsheet for monthly AMEX reconciliation Submit housing contracts, facility agreements and restaurant orders timely through the standard review process for Business, Legal and Financial approval and according to department standards
Maintain and prepare appropriate training course documents and supplies, , literature orders, folder/binder assembly, disposable supplies
Event Planning Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Event Planning
List any licenses or certifications required by the position: BT, CMP
Education for Event Planning
Typically a job would require a certain level of education.
Employers hiring for the event planning job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Hospitality, Marketing, Business/Administration, Hotel and Restaurant Management, Event Management, Management, Communications, Tourism, Education, Business
Skills for Event Planning
Desired skills for event planning include:
Event service operations
Excel
Word
Outlook
Hospitality industry
Conference and events planning experience
How and when to impose deadlines and delegate tasks
Laws
Accounting
Audio visual
Desired experience for event planning includes:
Intricate attention to detail
Reliable, enthusiastic, and a positive attitude is essential
Attention to personal hygiene
Must have business/professional attire (complete suit required for events)
Laptop required
Prefer that the candidate is pursuing a degree and within two years of completion
Event Planning Examples
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Event Planning Job Description
Job Description Example
Our company is searching for experienced candidates for the position of event planning. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event planning
- Maintain positive and professional relationships with vendors, sales and sales support and colleagues
- Maintain Professional Education calendar, , ensure all scheduled events are added and most recent versions are distributed) and course logistic profiles are up to date
- Attend courses or events as needed for additional support or coverage
- Assist with competitive bidding for course venues (labs, conference rooms)
- Collaborate with RA/QA Endowise Administrator to maintain changes as necessary to the Endowise registration system and helps to develop and support new registration system
- Maintain RA/QA approved content for external website
- Develop new hire training materials and agendas for future coordinators
- Lead the Work Instruction project amongst the coordinators by maintaining and recommending updates to Professional Education Team on periodic basis
- With internal product marketing teams and other internal departments, influence and/or lead marketing communications strategies and tactics for tradeshows and corporate meetings/events, including traffic/production, creative design team and corporate event services team
- Evaluate meeting information and make recommendations regarding potential Company participation
Qualifications for event planning
- At ease in fast-paced/high energy workenvironment
- Experience in event management, business or social is preferred
- Some amount of physical labor will be required with this position (less than 10%)
- 3-5 years of related professional experience, with at least 1-2 years of experience in the planning and management of educational activities or comparable events
- Bachelor’s degree in Business, Hospitality Management, or other relevant discipline required, or equivalent professional experience
- Proven experience managing budgets and tracking/reporting financial results, sales, event attendance and other metrics
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Event Planning Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of event planning. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for event planning
- Participate in a variety of activities in support of the Events Team
- Exhibit teamwork and a can-do attitude
- Support team members with related communications projects and ad hoc requests
- Produce accurate and current reporting
- Solicit, gather and make meaning of on-going feedback related to employee engagement
- Consolidate partner data and present it in a formatted way to the team responsible for the monthly business update
- On a quarterly basis, consolidate the quarterly partner heat map to reflect the key performance indicators from both a worldwide perspective and subsidiary levels as appropriate
- Manage the preparation, execution and post-mortem of the world-wide partner capacity planning
- Organize 2 worldwide summits in the Bellevue-Redmond area for ~30 people each that includes field leaders from the top 16 Areas and HQ
- Organize the worldwide Field Partner day that congregates the Partner Field roles for 1 day
Qualifications for event planning
- Ability to initiate and maintain positive and productive professional relationships across functions, levels and organizations
- Demonstrated skills in managing all details of complex events and ability to successfully adapt to the changing demands of live events
- Experience negotiating vendor contracts and maintaining relationships
- Some travel required, including overnight and/or weekends
- Have experience training and motivating real estate agents with practical, implementable, and successful solutions on how to be more productive
- Must be able to create trust between realtors and loan officers
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Event Planning Job Description
Job Description Example
Our company is looking to fill the role of event planning. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event planning
- Managing the WPG Newsletter publish, including identifying, gathering and editing content from stakeholders
- Create and deliver a plan to expand patient support programs to cover maximum patients
- Cooperate with marketing and regulatory to promote and publicize event in the strict respect of the Shire’s and local guidelines
- Developing, managing and executing a detailed event marketing calendar for open enrollment events, health fairs, community events, employee /internal events, and other business development events as assigned
- Planning, scheduling, staging, set-up and tear down for events for all lines of business
- Securing local venues and coordinating all logistics
- Managing onsite materials including booth displays, handouts and promotional items
- Tracking inventory control management and fulfillment for giveaways
- Budget tracking, processing invoices and check requests
- Conducting outbound calls to secure attendance for events as needed
Qualifications for event planning
- Daily contact with all internal contacts including regular update meetings and event briefings with latest attendee status, agenda changes
- Minimum 2 years work experience as Event Planning Manager in a luxury international brand hotel
- A Bachelor’s degree in a technical discipline plus ten (10) years of directly related experience
- Minimum of 2 years of administrative/coordination experience is required
- Event planning, project management and/or customer service experience is a plus
- Must be a team player with the ability to work independently and proactively
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Event Planning Job Description
Job Description Example
Our company is growing rapidly and is looking for an event planning. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for event planning
- Creating and maintaining event files
- Collaborating with planning team for each event, recording guest responses, and creating reports that showcase event status and results
- Assisting with researching initial hotels and venues for upcoming events and conferences
- Designing and producing production materials (name tags, place cards, tent cards, attendee lists, diagrams, event signage, ) reports, as needed, throughout the event planning process
- Coordinating all assigned event mailings (via multiple media), including save-the-date notifications, invitations, reminders, confirmations, and post-event follow-ups
- Communicating with guests via multiple channels
- Quality checking event materials before distribution for events to assure accuracy and correctness
- Contributing to assigned, department-specific special projects, which may include refining or developing organizational systems, processes, and department statistical reports
- Cross-referencing attendee lists with hotel rooming lists
- Coordinating materials for shipping to/from events
Qualifications for event planning
- Identify invitation process and work with BU to create invitee list in correct format
- Submit budget for approval via Starcite/EnC
- Proven ability to manage multiple projects involving numerous internal and external stakeholders is essential
- Strong telephone, verbal, and written skills are necessary
- Proven experience providing customer service is preferred
- Ability to deal with stress while maintaining professionalism and courtesy is desired
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Event Planning Job Description
Job Description Example
Our company is hiring for an event planning. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event planning
- Assisting with online registration, testing, proofing, running reports
- Reconciling hotel billing
- Processing invitational travel orders and paperwork
- Supporting other event and project work as needed
- Manages staff with responsibility and accountability for performance and results
- Works with event planners in developing ideas for campus events
- Organizing events with and without Catering, from hand over till guest’s departure
- Checking and organizing client’s event with all hotel departments
- Supporting other business conferences and events and partners in the development and coordination of program agendas
- Support the planning and execution of Affinity Marketing Group partner conference and events
Qualifications for event planning
- Must take initiative and posses ability to work autonomously
- Desired candidate has completed PSS or equivalent training
- Bachelor’s degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
- Prefer candidate has completed PSS or equivalent training
- Bachelors degree in Marketing or Business preferred or related field
- Minimum of 5 - 7 years of specific meeting management work experience