Budget Coordinator Job Description
Budget coordinator
provides expertise and guidance for human subjects research to determine grant and contract proposal requirements of funding agencies, university policies, federal regulations, guidelines and procedures;.
Budget Coordinator Duties & Responsibilities
To write an effective budget coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included budget coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Provide counsel to internal clients on corporate identity, graphic standards and policies
Supports efforts to establish capital budgeting standards and administrative best practices
Determine whether research procedures in the protocol are standard-of-care or a research-related costs
Take a lead role in operational processes including invoice and payment processing, budget vs
Client budget reporting and reconciliation
Monthly accrual reporting
Ensuring Agency complies with Client’s Travel Policy and Billing Guidelines
Assisting Media and Accounting teams as needed
Organize and coordinate communication between client, accounting and media teams
Review invoice and billing documents as needed
Budget Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Budget Coordinator
Typically a job would require a certain level of education.
Employers hiring for the budget coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Finance, Education, Business, Public Administration, Management, Business/Administration, Technical, Administration, Computer
Skills for Budget Coordinator
Desired skills for budget coordinator include:
Microsoft Excel
Formulas
MS Office
Tab syncing
Procedures
Documentation requirements
Federal budgeting and funding procedures
Michigan Tech policies
Personnel
Standards
Desired experience for budget coordinator includes:
Assist with invoice oversight process in assigned local markets
Process queries and resolve issues related to invoices
Experience with financial accounting or budget coordination highly preferred
Prior accounting experience is strongly preferred
Must be extremely proficient with Excel and accounting practices
Track a large and complex departmental budget by team
Budget Coordinator Examples
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Budget Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of budget coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for budget coordinator
- Support the Marketing team in strategic planning and execution of the marketing budget and campaigns, including tracking and reporting on campaign spend
- Process, file and manage department invoices and serve as liaison to Finance and Accounting departments regarding forecasting and budget management
- Work with the Marketing team to manage inventory, forecast usage, source and re-order promotional items
- Proofreading and management of documents for the Marketing department
- Coordinate internal department events, meetings and seminars as needed
- Ensure all forms and information on marketing's page of our intranet is current and easily searchable
- Conduct research as required by the department
- Able to provide strategic insights to building budgets with difficult contract situations, , complex clinical protocols, academic center agreements
- Processes subcontractor bids
- Accountability for the General Ledger and financial reporting, other special projects as assigned
Qualifications for budget coordinator
- Prepare regular budget status updates for leadership
- Compile monthly and quarterly budget and planning review processes including coordinating agendas, documenting changes, and archiving current plans
- Develop a deep, micro-level understanding of the budget in order to provide recommendations for leadership on budget allocation and improvements
- Prepare Keynote presentations and other materials for communicating budget and strategic changes to external audiences, specifically the Financial Planning and Analysis team
- Ability to “manage up” and ensure senior leaders are submitting timely and accurate reports
- Experience with Keynote a strong plus
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Budget Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a budget coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for budget coordinator
- Reviewing, preparing, journal entries and account reconciliations for period end close
- Work with in-house analytics team to trend response data across various media channels (e.g., direct, digital, broadcast)
- Responsible for planning and submission of capital budget requests for PEC
- Creates and uses Excel tools for tracking capital budget detailed financial status to support monthly accounting reviews
- Interacts with Project Managers, Purchasing and Accounting to ensure proper forecasting of capital project items
- Maintains Bill of Process (BOP) information in TeamCenter to support Line Mfg Engineers
- Audits BOM/BOP/SAP Routings and resolves issues as they arise
- Working with account management, business managers, all production teams within the agency to coordinate all aspects of client accounting
- Ensure timely and accurate billing to the clients*
- Prepare budget reports, accruals, forecasts, for review by Client Accounting Director
Qualifications for budget coordinator
- Demonstrated financial acumen strong Microsoft Suite expertise, with special emphasis on Excel
- Ability to communicate effectively, both in writing and interpersonally
- Strong communication skills both verbal and written are required in this position
- The professional in this role must be highly organized with exceptional attention to detail
- Associates degree in Business, Accounting, Finance or related degree is required / Bachelor's degree preferred
- Any applicant accepting this position will be required to meet the background and screening and NRC Fitness for Duty requirements
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Budget Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of budget coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for budget coordinator
- Provide information to the Finance group as needed
- Using multiple tracking systems or databases to monitor the budget
- Reviewing and preparing budget transfers
- Using designated methods to calculate stipend payments for employees
- Overseeing accurate and effective submission of payroll
- Initiating purchases, tracking purchase status and receipts, and tracking stipend payments that are authorized by a supervisor
- Collaborating with team members to spend down grants and close the fiscal year
- Responsible for both pre- and post-award management of clinical trial budgets and accounts reconciliation
- Develops clinical trial budgets sponsored by industry and the National Institutes of Health (NIH) investigator-initiated clinical research
- Critically evaluates research protocols to assess resource needs
Qualifications for budget coordinator
- Experience in invoice processing and budget management required
- 1+ years marketing experience preferred, but not required
- Good knowledge of procurement and finance processes
- Enthusiasm towards change
- Ability to multitask and collaborate cross functionally
- Bachelor’s Degree plus 6+ years of marketing or related experience
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Budget Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of budget coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for budget coordinator
- Works closely with investigators to obtain accurate budget details
- With other study team members, responsible for invoicing sponsors, patient research billing, reimbursement to ancillary departments, and payment tracking
- May work in Protocol Development Core on other aspects of clinical trial protocol development
- Performs professional accounting activities for a specialized and complex assignment or functional area using the knowledge of Accounting Principles and Concepts, Budget Preparation and Analysis, and Financial Forecasting Techniques
- Propose departmental budgets, analyze departmental reports and identify over expensed budgets using the knowledge of Accounting Principles and Concepts, Budget Preparation and Analysis, and Financial Forecasting Techniques
- Identify inaccurate transactions and prepare journal entries to correct errors using the knowledge of Accounting Principles and Concepts, Budget Preparation and Analysis, and Financial Forecasting Techniques
- Prepare monthly and quarterly budget reports for departmental units, PI’s Bridge support, and CBC leadership using the knowledge of Accounting Principles and Concepts, Budget Preparation and Analysis, and Financial Forecasting Techniques
- Setup new Research Support Facilities and conduct rate studies as needed using the knowledge of Accounting Principles and Concepts, Budget Preparation and Analysis, and Financial Forecasting Techniques
- Create, review, and analyze departmental reports and customized database queries using the knowledge of Accounting Principles and Concepts, Budget Preparation and Analysis, and Financial Forecasting Techniques
- Perform special accounting projects, including trend analysis and forecasting (financial reports for APR process, COM All Funds, Faculty Sales and Service, Copy & Outreach Committees) using the knowledge of Accounting Principles and Concepts, Budget Preparation and Analysis, and Financial Forecasting Techniques
Qualifications for budget coordinator
- Strong Business/Financial acumen and analytical skills
- Bachelor’s Degree with minimum 5 -7 years clinical research experience or a Masters Degree in Public Health (or related field) with at least 3-5 years clinical research experience or an RN with at least 5 years clinical research experience
- Minimum of 2 years experience in pediatric clinical research
- Skills and knowledge of federal regulations pertaining to clinical research, ICH GCP, HIPAA at a level sufficient to function independently
- Full knowledge of CCCR SOPs/MOPs
- Knowledge of pediatric clinical research
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Budget Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a budget coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for budget coordinator
- Perform accounting for departmental development functions and events using the knowledge of Accounting Principles and Concepts, Budget Preparation and Analysis, and Financial Forecasting Techniques
- Pre-screen contracts and submit to procurement for review and signature
- Review purchase requests for accuracy/completeness of information and submit for purchase orders via NetSuite (finance system)
- Open purchase requisitions as requested by business managers that are with budget parameters
- Shepherd purchase orders through the approval process by partnering with corporate procurement and Finance leadership
- Work with business managers to procure invoices in a timely manner, authorize for payment through SAP, and submit to Accounts Payable for payment
- Liaise with Accounts Payable and vendor to rectify payment issues
- Provide reporting of pending and approved POs, invoices received and paid against those POs with comparison to budget targets
- Facilitate reoccurring meetings to update on spend, highlight risk and opportunities, and alert management if additional action is required
- At quarter-end, review unpaid invoices and provide accruals to ensure accuracy and integrity of expense recognition
Qualifications for budget coordinator
- Excellent time management skills with ability to independently prioritize, organize and efficiently deal with a multiple ongoing activities
- Must be mature, self-motivated and responsible
- Demonstrated ability to work as an effective leader and team member
- Excellent time management skills with ability to independently prioritize, organize and efficiently deal with multiple ongoing activities
- Demonstrated experience creating and monitoring budgets using online systems such as paradox and excel
- Demonstrated skill to analyze, formulate solutions, and resolve problems in the absence of higher authorities while maintaining professional relationships