Vendor Administrator Cover Letter

I am excited to be applying for the position of vendor administrator. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for a complete Vendor Ordering and Decommissioning Administration function and support the activities relating to Vendor Management for all orders.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Experience with customer/user support and issue resolution
• Experience manipulating and analyzing data in Excel and Access is highly desirable
• Skilled in the use of computer software, including email, Word and Excel
• Mathematical skills sufficient to compute figures and check accuracy of invoices and reports
• Demonstrated skill and knowledge in data collection/ verification to ensure the accuracy of the reports generated from the system
• Skill in analyzing information, situations and procedures to define problems and formulate conclusions
• Skill in analyzing operating procedures and recommending necessary changes consistent with generally accepted accounting practices
• Skill in establishing and maintaining orderly files

I submit this application to express my sincere interest in the vendor administrator position.

Previously, I was responsible for direct support to the Director of IT Business Operations within the Information Services & Solutions (IS&S) organization on matters to include definition, management, and execution of all processes related to IT & Cyber requests, budget, acquisitions and contracts, subcontract management, and resource management.

Please consider my qualifications and experience:

• Control, check and correct errors in SAP regarding suppliers’ information
• Material master data quality and check for reporting
• Hands on experience on SAP within vendor master and/or material master data
• Sound knowledge of Microsoft Excel and talent for learning new tools and systems
• High performance drive, take initiative and work very independently on projects/tasks
• Detail oriented with passion for quality of data
• Flexibility to work in global time zones with global team members
• Build expertise in new item and vendor setup processes, working with the central Master Data team to understand how processes apply to Owned Brands

I am excited to be applying for the position of vendor administrator. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for and maintain storage of all electronic copies of contracts and related documentation, evidencing compliance with vendor management requirements.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Working knowledge of dining or food service operations
• Knowledge of University accounting procedures, systems, and policies
• Time management and organizational skills to manage daily workload and complete all assignments
• Add all new vendors in the accounts payable database and performs OFAC search and IRS EIN matches to ensure compliance with Sarbanes-Oxley
• Update the vendor database with key contract indicators, , termination notice period, effective date, , for every new contract executed to support the monitoring of contract renewals and contract expirations to support our business partners and mitigate risk of unwanted contractual obligation
• Update the vendor database with contract expirations or terminations and inactivate the vendor in the account payable system to avoid unauthorized payments to the vendor
• Identify governance artifacts’ with associated expiration dates and uploads information into the vendor database to generate automated alerts to the vendors notifying the vendor of expiring documentation
• Collect governance artifacts from vendors and updates the governance artifact repository to ensure our governance program is in compliance at all times

I am excited to be applying for the position of vendor administrator. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for administration and management of security access and role management for HCM modules in accordance with internal control procedures, regulatory guidance and best practice.

Please consider my experience and qualifications for this position:

• Support, assist, implement and monitor any special projects within Vendor Risk Management
• Strong understanding of how the interrelationship of processes, technologies, and people create results and mutually beneficial opportunities
• Advanced English proficiency, both verbal and written
• Good communication skills for phone interaction with both internal and external stakeholders
• Prior related experience (office administration, project coordination, client/customer service)
• Create and maintain Danfoss Vendor Master data, not only in ERP systems, but also in the SAP Ariba Procurement Management System
• Take ownership of master data quality continuous improvement
• Validate and approve payment terms, tax information and other important data needed to correctly identify and route payment to the supplier

I submit this application to express my sincere interest in the vendor administrator position.

Previously, I was responsible for project management and leadership in all systems administration related projects by serving as either primary or backup resource.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Share expertise across the Owned Brand team to enable processes to run effectively
• Communicate processes and requirements to Owned Brand vendors, to enable them to complete the vendor set up process
• Using relevant systems, track the progress of item and vendor set up to ensure timings for item and vendor set up are met
• Act as initial point of escalation on item and vendor set up for internal and external (vendor) teams
• Complete final master data checks, for example making sure that artwork is printed correctly and matches item master data
• Upload and entry of Material Safety Risk Questionnaire responses to SMS database
• Upload Quality Agreements in Contracts Lifecycle Management (CLM) system
• Maintain updated contact information for supplier contacts in SMS